Bookkeeper 💼📊🇦🇺 (Part-Time | Australian Company | Timesheet Billing & Accounting | MYOB, Xero, Quickbooks | Remote)

Goodwork is recruiting for an Australian-based sales technology consulting company.

What makes this opportunity interesting?

• 🇦🇺 Established Australian company with 30+ years of proven success in sales and CRM consulting
• 🧠 Make immediate impact as the first dedicated bookkeeper within the business group
• 🚀 Clear growth potential with opportunities to expand into full-time scheduling and operations

About the Company

We're a sales technology consulting firm with 30 years of experience helping organizations boost revenue through CRM systems and sales training. Our mission: help customers better manage their relationships with clients and volunteers through smart technology and expert guidance.

We work with a team of 10 consultants who customize software, implement CRM systems, and train teams. Our services include sales training, partnership development, and ongoing support. We also partner with software vendors to deliver projects and earn revenue from software sales and maintenance.

Our customers are small-to-medium businesses across Australia, New Zealand, and Asia-Pacific. We actively support 15 core clients across manufacturing, technology, industrial equipment, consumer goods, and food processing industries. These businesses use our help to manage sales teams, volunteers, and customer service operations.

Over 30 years, we've built strong client relationships and navigated multiple growth phases, including scaling to 50+ employees and strategic acquisitions. Today, 80% of our consultants stay 5+ years, showing our commitment to both client success and team satisfaction. We focus on partnerships that deliver real business results.

OUR COMPANY VALUES

• 🎯 Customer Excellence:

  Exceptional service across all business lines

• 🏆 Quality First:

  Superior execution, especially in our physical service businesses

• 👨‍👩‍👧‍👦 Family Culture:

  Family (including our business family) comes first in an extremely supportive environment

• 🤝 Trust & Autonomy:

  Team members operate independently with clear accountability

• 🚀 Innovation Mindset:

  Embracing technology and process improvements to drive results

We're a remote-first organization with 10 team members, including 8 consultants (one serving as consulting manager) and 2 business partners. Our team primarily operates from Sydney (Australia) with work spanning across Melbourne and Adelaide as well. As part of a larger family office group, we benefit from the stability and resources of a AUD$75 million asset management company while maintaining our specialized focus on sales technology consulting.

Our culture balances fast-paced execution with a supportive, approachable environment. Team members work through structured workflows with high trust and autonomy, operating through organized processes and predictable cycles rather than micromanagement. This creates a close-knit team where everyone is available to help when needed, fostering both professional growth and work-life balance.

About the Role

part-time remote Bookkeeper

In this role, you'll set up processes for timesheets, revenue recognition, month-end and year-end reporting while managing billing for our 10 consultants. Your core responsibility is converting consultant time, milestones, and purchase orders into customer invoices, ensuring we collect income and pay consultants accordingly. Most work concentrates in the first two weeks of each month, with lighter duties remaining.

This role is intentionally simple and well-supported—multiple team members understand these tasks, and we have rate matrices and allocation systems in place. There's comprehensive training available, and you'll gradually take on more customer communication. This position has clear opportunities to expand into full-time scheduling and operations, helping us become more self-sufficient.

Our IDEAL CANDIDATE

Your performance will be measured by invoice accuracy after initial training, timely monthly billing cycles, and effective payment collection. Depending on your performance, this position can grow into a full-time position.

You'll collaborate with all our consultants for timesheet collection and validation, and work closely with our Consulting Manager. This position reports directly to our Senior Bookkeeper from our parent family office.

You’ll be doing things like:

• Invoice Creation & Processing:

  Create consultant and project invoices in MYOB; enter supplier and consultant invoices; download and format Infor CRM billing spreadsheets; process bank account entries and payments; convert software purchase orders into invoices; generate invoices for retainer and non-retainer clients using rate matrices.

• Client Communication & Collections:

  Send invoices to customers; respond to billing inquiries and resolve questions; follow up on outstanding payments; maintain billing relationships with 15 core clients; handle payment discrepancies; pay consultants per rate schedules.

• Financial Reporting & Analysis:

  Produce monthly Profit & Loss and Balance Sheet reports; reconcile consulting hours across all clients and billing models; create journal entries for retainer balances; verify consulting and software revenue recognition; perform account reconciliations.

• Project Support & Milestone Billing:

  Manage projects through Rosterfy Planner Board; oversee milestone billing for software implementations; process software royalty billing from reseller partnerships; track project progress against billing schedules; assign consultants to projects.

• Record Keeping & Maintenance:

  Verify all invoices are entered to correct COGS and income accounts in MYOB; enter hours consumed by clients onto retainer tracking sheets; update client rates and billing information; set up and improve timesheet processes; maintain consultant rate matrices.

• Annual Financial Processes:

  Enter annual budget into MYOB; prepare year-end summary Balance Sheet package; reset retainer hours for new fiscal year; coordinate with external accountants; support annual reporting requirements.

Skills & Qualifications

• 3-5 years of prior experience in roles like Bookkeeper, Accounting Assistant, Billing Specialist, or Accounts Administrator
• Proficiency with MYOB accounting software (or Xero, QuickBooks)
• Timesheet-based billing and consultant time tracking experience
• Spreadsheet skills for data formatting and analysis
• Excellent English communication and reading comprehension
• Asks questions when unclear rather than making assumptions
• Detail-oriented and able to manage multiple billing cycles

Bonus if you also have:

• Professional accounting certifications in progress (ACCA, CPA, or local equivalents)
• Familiar with Australian business systems and terminology
• Professional services billing background
• Experience working within a smaller organization (<20 employees)
• Fun, collaborative personality
• Familiarity with our tools: Rosterfy, MYOB, Xero, Infor CRM, Microsoft Office Suite (especially Excel), company chat platforms

Position Details

Employment Type:

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Education:

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Benefits of working with us:

• 🚀 Work directly with a forward-thinking Australian consulting firm with 30+ years of market presence
• 🏡 Work from the comfort of your home with flexible remote arrangements
• 🏆 Join an incredibly talented team of experienced sales technology consultants
• 🧘🏾‍♀️ Work-life balance: Concentrated work in first half of month, lighter load in second half
• 💰 Above-market compensation for part-time consulting industry roles
• 💻 Remote-first company culture with strong support systems
• 🧠 Lots of learning & growth opportunities across multiple business entities in our family office
• ⚡ Process improvement opportunities to modernize and streamline billing operations
• 🤝 Supportive team environment where questions and collaboration are encouraged

Not sure you meet all the requirements? Apply anyway! We value diverse experiences and hire for potential.

If you don't hear back within 4 weeks, assume you weren't selected, but Goodwork may still reach out about other remote roles.

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