Associate - Operations

About Us

Key Responsibilities

About the Role:

• Oversee and manage comprehensive office facility operations across multiple locations, including utilities, supplies, repair and maintenance, and workplace safety.
• Monitor and track operational budgets, vendor contracts, and payment cycles with a strong focus on cost control.
• Ensure process discipline across all facility-related activities, including checklists, audits, inventory tracking, and documentation.
• Develop and maintain organized internal systems for records, invoices, contracts, and compliance documentation.
• Collaborate with People Operations on workplace experience initiatives such as celebrations, onboarding logistics, and offsite events.
• Coordinate with Finance to ensure timely and accurate invoice submissions, reimbursements, and audits.
• Manage team travel planning, event logistics, and vendor coordination as required. Prepare regular operations reports featuring relevant metrics, expenditure tracking, and recommendations for process improvement.
• Proactively identify inefficiencies, anticipate risks, and independently resolve issues as they arise.
• Handle confidential information with the utmost discretion and professionalism.
  

Qualifications for Operations Associate

• Possess 1–2 years of experience in Facilities, Administration, or Workplace Operations roles.
• Demonstrate strong organizational skills and meticulous attention to detail.
• Have a proven track record in vendor management, expense tracking, and effectively executing operational processes.
• Exhibit a high level of ownership in responsibilities.
• Capable of working cross-functionally with Finance, People, and leadership teams.
• Exhibit strong communication skills that are clear, professional, and proactive.
• Comfortable utilizing tools such as Excel, Google Sheets, procurement platforms, and digital documentation systems.
• Exposure to startup or high-growth environments is considered an advantage.