Administrative Office Specialist

Location: Noida, India

Department: Administration

Employment Type: Full-time | On-site

About Dignifyd Tech and Consulting

Dignifyd Tech and Consulting Pvt. Ltd. is a fast-growing technology and consulting firm delivering tailored solutions across IT services, digital transformation, and strategic consulting. With operations spanning India, UAE, UK, and Canada, we pride ourselves on innovation, operational excellence, and a people-first approach.

We are seeking a detail-oriented and proactive Administrative Office Specialist to join our Noida office. This role is crucial in ensuring smooth day-to-day office operations, supporting senior management, and enabling efficiency across departments.

Key Responsibilities

• Office Administration & Coordination

• Manage day-to-day office operations, ensuring a well-organized and efficient work environment.

• Maintain office supplies, equipment, and vendor relationships.

• Oversee housekeeping, facility management, and administrative service providers.

• Executive & Departmental Support

• Provide administrative support to senior management, including scheduling, correspondence, and travel arrangements.

• Coordinate internal meetings, prepare agendas, and maintain records of minutes.

• Assist HR and Finance teams with documentation, compliance, and onboarding processes.

• Documentation & Record Management

• Draft and manage official letters, reports, and internal communications.

• Ensure accurate filing of contracts, agreements, and confidential records.

• Maintain data logs and tracking systems for administrative activities.

• Compliance & Policy Adherence

• Support the implementation of company policies and ensure adherence at the Noida office.

• Assist in preparing compliance reports, vendor contracts, and statutory documentation.

• Communication & Liaison

• Act as the point of contact between management, employees, and external stakeholders.

• Handle phone calls, emails, and correspondence with professionalism and discretion.

• Coordinate with global offices (Dubai, London, Toronto) for cross-border projects and requirements.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Office Management, or related field.

• 2–4 years of experience in administrative or office management roles, preferably in IT/consulting firms.

• Strong organizational and multitasking abilities with high attention to detail.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and collaboration tools (Google Workspace, Slack, Teams, Zoom).

• Excellent communication (English & Hindi), interpersonal, and problem-solving skills.

• Ability to handle confidential information with integrity and professionalism.

Why Join Us?

• Be part of a dynamic and innovative consulting firm with global exposure.

• Collaborative and growth-oriented work culture.

• Opportunity to work closely with senior leadership and gain multi-domain experience.

• Competitive compensation package with performance-based growth opportunities.