Administrative Manager

💡 About TT Consultants

TT Consultants is a leading global intellectual property (IP) consulting firm providing end-to-end IP solutions to innovators, corporations, law firms, and research institutions worldwide. With a strong presence across geographies, TT Consultants combines deep domain expertise with technology-driven insights to support patent search, analytics, prosecution, litigation, and IP strategy. Our mission is to enable innovation by delivering high-quality, reliable, and scalable IP services.

About the job

Do you take pride in building efficient workplaces and managing large-scale operations?

Are you someone who ensures smooth day-to-day functioning so teams can focus on delivering excellence?

Do you enjoy leading administration, facilities, vendors, and infrastructure in a fast-growing organization?

If yes, this role is for you.

🏢 About the Role

Admin Manager / General Manager – Administration

This is a leadership role requiring strong coordination with senior management, HR, Finance, IT, and external partners.

Your Responsibilities

Administration & Office Operations

• Manage overall corporate administration across locations.

• Ensure smooth functioning of reception, housekeeping, security, travel desk, cafeteria, and employee services.

• Develop, implement, and maintain administrative policies, SOPs, and best practices.

• Oversee procurement of office supplies, assets, and infrastructure requirements.

Facilities & Infrastructure Management

• Lead facilities management including workspace planning, utilities, maintenance, and safety.

• Manage office expansions, relocations, renovations, and fit-out projects.

• Ensure compliance with fire safety norms, statutory regulations, and building standards.

Vendor & Contract Management

• Identify, onboard, negotiate, and manage vendors and service providers.

• Monitor SLAs, vendor performance, and service quality.

• Drive cost optimization initiatives while maintaining service standards.

Compliance & Risk Management

• Ensure statutory, legal, and safety compliance across facilities.

• Manage licenses, permits, insurance, audits, and regulatory documentation.

• Proactively identify and mitigate operational and workplace risks.

Budgeting & Cost Control

• Prepare and manage annual administration and facilities budgets.

• Track expenses, control costs, and implement efficiency improvements.

Team Leadership & Stakeholder Management

• Lead, mentor, and develop the administration & facilities team.

• Collaborate closely with HR, IT, Finance, and leadership teams.

• Support employee engagement initiatives, events, and corporate activities.

👋 Who You’ll Work With

You’ll work closely with senior leadership, HR, Finance, IT, and operations teams—supporting a large, people-centric organization where operational excellence is key to success.

🚀 Who You Are

We are looking for a dependable, proactive, and hands-on leader who thrives in a dynamic environment.

✅ You take ownership – You ensure operations run seamlessly.

✅ You are detail-oriented – Compliance and quality matter to you.

✅ You are a people leader – You build strong internal teams and vendor relationships.

🛠️ What You Bring

Must Haves:

• 5+ years of experience in Administration / Facilities / Office Operations.

• Strong expertise in vendor management, contracts, and negotiations.

• Hands-on experience with facilities management and statutory compliance.

• Experience managing multi-location offices.

• Strong budgeting and cost-control skills.

• Excellent communication and stakeholder management abilities.

Preferred Haves:

• Experience in a professional services, consulting, or corporate environment.

• Exposure to large-scale office setups and expansion projects.

• Knowledge of safety audits and compliance frameworks.

🎁 What We Offer

💼 Leadership role in a well-established global organization.

📈 Opportunity to drive large-scale operations and infrastructure initiatives.

🤝 Collaborative and people-centric work culture.

🚀 A dynamic environment where your work directly supports business growth.