Administrative Executive

Job Requirements: Admin Executive

Educational Qualification:

• Bachelor’s degree in Business Administration, Management, Commerce, or related field.
• Additional certifications in Administration, HR, or Payroll Management will be an advantage.

Experience:

• Minimum 3–5 years of relevant experience in administrative or executive support roles.
• Prior experience in managing attendance, payroll, and vendor relations is essential.

Skills & Competencies:

1. Administrative & Operational Skills:

• Strong experience in attendance tracking, leave management, and payroll coordination.
• Proficient in preparing salary sheets, managing payroll adjustments, and ensuring statutory compliance.
• Ability to review, validate, and report on daily staff productivity.

2. Communication & Coordination:

• Excellent written and verbal communication skills.
• Ability to communicate effectively with internal teams, vendors, and senior management.
• Capable of managing and following up on multiple requests simultaneously.

3. Vendor & Procurement Management:

• Proven ability in vendor negotiation, quotation comparison, and procurement follow-up.
• Experience in handling print material management including brochures and visiting cards.

4. Documentation & Data Management:

• Strong organizational skills with attention to detail in maintaining records and files (digital and physical).
• Proficient in data entry, tracking updates, and preparing reports for management.

5. Reporting & Analysis:

• Experience in preparing monthly attendance and salary reports.
• Ability to analyze and report recurring issues and suggest process improvements.

6. Tools & Software Proficiency:

• Proficient in MS Office Suite (Excel, Word, PowerPoint).
• Experience with attendance management software and ERP systems.
• Comfortable with using databases and cloud-based storage solutions.

7. Personal Attributes:

• Highly organized and able to multitask in a fast-paced environment.
• Proactive, solution-oriented, and able to handle confidential information with integrity.
• Detail-oriented with strong follow-up and coordination skills.