Administrative Executive

Job Summary:

Admin Executive

Key Responsibilities:

Travel & Visa Coordination:

• Plan and book domestic and international flights for employees.
• Coordinate hotel accommodations and ground transportation.
• Handle end-to-end visa application processes, including document collection, submission, and follow-ups.
• Maintain travel records and ensure compliance with company travel policies.
• Liaise with travel agencies and visa consultants as needed.

General Administrative Support:

• Oversee office maintenance, cleanliness, and facility management.
• Manage office supplies and ensure timely procurement.
• Coordinate with vendors and service providers.
• Support onboarding of new employees (ID cards, seating, basic amenities).
• Manage meeting room bookings and assist in organizing internal events.
• Handle courier services and manage incoming/outgoing mail.
• Maintain and update administrative records and documentation.

Requirements:

• Bachelor's degree in Business Administration or a related field.
• 2–4 years of relevant experience in office administration and travel coordination.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to work independently and manage time effectively.
• Ability to negotiate rates with Travel Vendors
• Familiarity with visa and travel documentation processes is a must.

Preferred Skills:

• Experience working with travel agencies or travel management systems.
• Prior experience in a corporate setup.