Accounts Receivable Executive

Job Description

Role Description: The Accounts Receivable Executive is responsible for managing the company’s receivables, ensuring timely collection of payments, maintaining accurate financial records, and supporting cash flow management. This role involves interacting with clients, resolving payment issues, and ensuring compliance with company policies and accounting standards. Key Responsibilities: 1. Invoicing and Payment Processing: Generate and issue accurate invoices to customers in a timely manner. Monitor accounts to ensure payments are received according to agreed terms. Process and record incoming payments, ensuring proper allocation to invoices. 2. Customer Account Management: Maintain up-to-date records of customer accounts, including outstanding balances. Follow up with customers on overdue invoices via calls, emails, or official letters. Resolve payment disputes and discrepancies effectively, coordinating with relevant departments. 3. Reconciliation and Reporting: Reconcile accounts receivable records with the general ledger. Prepare regular reports on accounts receivable status, including aging analysis. Assist in month-end and year-end closing activities related to accounts receivable. 4. Compliance and Documentation: Ensure adherence to company policies and accounting standards in all receivables activities. Maintain organized documentation of invoices, receipts, and correspondence with customers. Assist in internal and external audits by providing necessary records and explanations. 5. Collaboration and Communication: Work closely with the sales and customer service teams to address billing queries. Collaborate with finance colleagues to ensure alignment of accounts and cash flow planning. Provide feedback to management on customer payment trends and risks. Preferred Candidate Profile: The ideal candidate is a detail-oriented and dependable finance professional with a strong track record in managing accounts receivable operations. They excel at maintaining accurate financial records and are adept at handling high volumes of transactions while meeting deadlines. With strong organizational and time-management skills, they can effectively juggle priorities and ensure timely invoicing and collections. Their communication and interpersonal skills enable them to build positive relationships with clients and internal teams, while their problem-solving abilities help resolve discrepancies and payment issues efficiently. A commitment to confidentiality and financial integrity is essential, along with the ability to work both independently and as part of a collaborative team environment. Required Qualifications: Bachelor’s degree in accounting, Finance, Business Administration, or a related field. Minimum 5 years of experience in accounts receivable or a similar role. Proficiency in accounting software and MS Office, particularly Excel. Knowledge of accounting principles and practices, including reconciliation and reporting. Show more Show less