Administrative Executive

Company Description

Everything Expats India, founded in 2008 by Loveena Leonardo, is a leading Corporate Relocation service provider for inbound and outbound assignees. Based in Pune, the company offers comprehensive immigration, cultural training, and destination services.

Role Description

We are seeking a dynamic, highly organized, and proactive Administrative Executive to provide executive-level administrative support while actively contributing to business development initiatives. The role requires excellent coordination skills, discretion, and a strong ability to identify, develop, and manage business opportunities.

Key Responsibilities

Personal Assistant / Executive Support

• Manage the executive’s calendar, appointments, meetings, and travel schedules
• Handle emails, calls, correspondence, and follow-ups on behalf of the executive
• Prepare presentations, reports, proposals, and meeting agendas
• Maintain confidentiality of sensitive business and personal information
• Coordinate with internal teams and external stakeholders

Business Development Responsibilities

• Being proactive & taking initiative in Identifying new business opportunities, leads and potential clients
• Assist in preparing business proposals, pitch decks, and quotations
• Conduct market research and competitor analysis
• Follow up with prospects, clients, and partners to close deals
• Maintain and update CRM, client databases, and sales reports
• Support partnerships, negotiations, and contract documentation

Coordination & Operations

• Track tasks, deadlines, and action points from meetings
• Support special projects and strategic initiatives
• Organize business events, client meetings, and networking activities

Required Skills & Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or Business Development role
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in MS Office / Google Workspace
• Ability to work independently and handle pressure
• Strong follow-up and relationship management skills
• Motivated and driven

Preferred Qualifications

• Bachelor’s degree in Business Administration, Management, or related field
• Experience working directly with senior leadership
• Knowledge of sales processes, CRM tools, and proposal development

Key Competencies

• Discretion and professionalism
• Strategic thinking and problem-solving
• Attention to detail
• Initiative and adaptability
• Team player