Administrative Executive

Expense and Admin Executive

Expense and Admin Executive

Key Responsibilities:

1. Expense Management Duties:

• Track and record all expenses, ensuring accurate documentation and timely reconciliation.
• Process invoices, reimbursements, and vendor payments while maintaining proper records.
• Assist in preparing expense reports and reconciliation of all vendor, project and company expenses.
• Ensure compliance with internal financial controls and assist in audits related to expenses.
• Coordinate with external accountants for expense-related compliance and reporting.
• Maintain documentation of all project-related expenses, especially across field operations.

2. Administrative Duties:

• Manage day-to-day office operations, including maintaining office supplies, handling correspondence, and coordinating meetings.
• Assist in organizing company events, travel logistics, and other operational tasks.
• Oversee vendor management, including contracts, payments, and timely delivery of services.
• Support the HR team in onboarding new employees, maintaining employee records, and managing office policies.

3. Team Collaboration:

• Work closely with the Senior Associate and Analysts to align on financial goals and office management.
• Communicate effectively with team members to ensure timely delivery of expense data and reports.

4. Compliance & Governance:

• Ensure adherence to internal financial controls and compliance with statutory regulations.
• Maintain proper documentation for all financial and administrative operations.

Required Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 2-4 years of experience in office administration and financial management.
• Strong knowledge of accounting principles and financial software (e.g., Tally, QuickBooks).
• Excellent organizational and multitasking skills.
• Proficiency in Microsoft Office Suite, especially Excel for expense management.
• Excellent verbal and written communication skills in English. Good understanding of Marathi is a plus.

Desired Skills:

• Experience in working with government or non-profit sectors.
• Familiarity with the socio-economic landscape of Maharashtra.
• Attention to detail and high standards of accuracy.

Employment Type:

Location: