Administration Officer

Position: Administrative Officer
Company: Alshifa Cupping Clinic (Leading Hijama & Alternative Therapy Clinic Chain)
Location: Chennai (Primary base at Nandanam, with travel across Tamil Nadu)
Employment Type: Full-Time
Salary Range: ₹30,000 - ₹40,000 per month (based on experience and performance)
Immediate Joining Preferred

About Alshifa Cupping Clinic

Alshifa Cupping Clinic is a premier healthcare provider specializing in Hijama (Cupping Therapy), acupuncture, and holistic wellness treatments. With multiple branches across Tamil Nadu, we are expanding rapidly and seeking a versatile Administrative Manager to streamline operations and support our growth.

Job Summary

We are looking for a proactive and multitasking Administrative Manager to oversee accounts, human resources, facility management, and vendor coordination. The ideal candidate will be hands-on, detail-oriented, and comfortable traveling for vendor meetings and branch support. This role is critical to ensuring smooth clinic operations and compliance.

Key ResponsibilitiesAccounts Management

• Handle full-cycle accounting: invoicing, vendor payments, expense tracking, bank reconciliations, and monthly financial reporting.
• Prepare GST returns, TDS filings, and ensure statutory compliance .
• Manage cash flow, budgeting, and cost control for clinic operations.

Human Resources (HR)

• Oversee recruitment, onboarding, and exit processes for clinic staff (therapists, nurses, admin).
• Process monthly payroll, attendance tracking, and employee reimbursements.
• Maintain employee records, handle grievances, and ensure compliance with labor laws.

Facility Management & Vendor Handling

• Manage day-to-day facility maintenance (plumbing, electrical, AC, cleanliness) and coordinate with service vendors.
• Liaise with civil contractors/vendors for clinic renovations, expansions, or repairs (e.g., interior works, painting, flooring).
• Negotiate contracts, monitor project timelines, budgets, and quality for civil works.

General Administration

• Travel across Tamil Nadu (up to 5 -10 days/month) for branch audits, vendor site visits, and expansion projects.
• Support clinic operations: inventory management, procurement, and admin coordination.
• Prepare MIS reports for management and assist in strategic planning.

Qualifications & Requirements

CategoryDetailsEducationBachelor's degree in Commerce (B.Com), MBA, or equivalent. Certification in Tally/Accounting is a plus.

Experience3-5 years in administrative roles (clinic/hospital/healthcare preferred), with hands-on experience in accounts, HR, and facility/vendor management.

Technical Skills- Proficiency in Tally ERP 9 or Busy software (mandatory).MS Excel (advanced: VLOOKUP, Pivot Tables).Basic knowledge of HR software (e.g., GreytHR/Zoho People).

Soft Skills- Excellent communication and negotiation skills (Tamil + English; Hindi a plus).Strong organizational abilities and problem-solving mindset. Willingness to travel extensively (reimbursement provided).

Other- Age: 30-40 years. Immediate joiners preferred. Own two-wheeler preferred for local travel.

Job Type: Full-time

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person