Job
Description
Job Title: Administration Executive / Associate Experience: 3 – 5 years Location: Bengaluru, India (IISc Campus) Responsibilities: Manage day‑to‑day administrative operations: cash advances, petty cash, invoices, vendor payments, and basic bookkeeping in coordination with the FSID finance team. Liaise with FSID HR/Admin to onboard new hires, maintain payroll documentation, and track attendance and leave records. Coordinate purchase requisitions, obtain quotations, prepare purchase orders, and follow up with suppliers/logistics for timely deliveries. Maintain physical and digital inventory of consumables, spares, and capital equipment; trigger re‑orders based on stock levels. Oversee facility upkeep and maintenance: schedule AMC services, manage housekeeping, security, utilities and repairs for lab and office spaces. Prepare monthly expenditure statements, budget‑vs‑actual reports, and support internal/external audits. Arrange travel, meetings, events, and visitor logistics to keep projects running smoothly. Continuously streamline admin processes, negotiate cost‑effective solutions, and maintain complete documentation. Requirements: Bachelor’s degree in commerce, Business Administration, or related discipline. 3 – 5 years of hands‑on administrative or operations experience, preferably in a startup, research lab or small manufacturing setup. Proficiency with MS Excel/Google Sheets and familiarity with accounting/ERP tools (e.g., Tally, Zoho Books). Working knowledge of procurement workflows and basic statutory compliances (GST, TDS, PF/ESI) is a plus. Excellent organizational, communication and negotiation skills; fluency in English and Hindi (Kannada an advantage). Street‑smart, resourceful self‑starter who thrives with minimal supervision in a fast‑paced environment. Show more Show less
