Admin Manager

About Medhavi Foundation

Medhavi Foundation is an education and skill development organization, founded in 2012 by IIT alumni, with a vision to bridge the gap between the demand and supply of skilled manpower across various vocational streams. Medhavi is driven by a commitment to develop India’s vocational talentpool through a unique combination of best-in-class learning technologies, expert trainers across disciplines, and a nationwide network of high-quality model skill training centres.Medhavi Foundation is the sponsoring body of Medhavi Skills University, Sikkim. It is registered as a not-for-profit organization under Section 25 of the Indian Companies Act, 1956. To achieve its mission, Medhavi Foundation has partnered with the National Skill Development Corporation,multiple corporates, and various State Skill Missions. By 2025, it has successfully skilled, trained, and created employment opportunities for over 5 lakh youth across India.For more information, visit https://www.medhavifoundation.org/

Role Overview:

The Admin Manager will be responsible for overseeing and streamlining all administrative functions to ensure efficient office operations, vendor coordination, compliance, and infrastructure management.The role requires a proactive, detail-oriented individual with strong leadership and multitasking abilities.

Key Responsibilities:

• Oversee day-to-day administrative operations across departments and office locations.
• Manage vendor relationships — including contracts, procurement, and renewals for facilities,housekeeping, security, and office supplies.
• Supervise facility management including maintenance, repairs, and workspace allocation.
• Handle travel arrangements, event logistics, and resource planning for internal and external meetings.
• Ensure adherence to statutory and company compliance related to safety, housekeeping, andinfrastructure.
• Develop and manage the annual administrative budget; track expenses and optimize costs.
• Oversee inventory management and ensure timely procurement of office assets and utilities.
• Manage administrative staff, assign responsibilities, and ensure smooth coordination between departments.
• Implement policies, systems, and processes to enhance operational efficiency.
• Liaise with internal teams and management for approvals, documentation, and reporting.
• Maintain MIS reports related to administrative functions and present periodic updates to management.
• Support HR and Operations teams in onboarding, infrastructure setup, and other crossfunctional requirements.

Qualifications & Skills Required:

• Graduate / Postgraduate in any discipline (Preferred: MBA / PGDM in Operations / General Management).
• 7+ years of proven experience in administrative management, preferably in a corporate or institutional setup.
• Experience in vendor management, facility operations, and procurement will be highly valued.
• Strong leadership and people management skills.
• Excellent communication, coordination, and negotiation abilities.
• Proficient in MS Office (especially Excel, Word, PowerPoint) and general office automation tools.
• Good understanding of vendor management, budgeting, and compliance processes.
• Ability to multitask and handle pressure with a problem-solving approach.
• Tech-savvy, organized, and proactive in planning and execution.

What We Offer

• Being a key player in something potentially massive and world-changing
• ompetitive salary and incentive structure, best in the industry.
• Opportunities for professional development and growth.
• A supportive and collaborative work environment.
• The chance to make a meaningful impact on the careers and lives of working professionals.

How to Apply

Interested candidates should submit a resume and cover letter detailing their qualifications and experience at aindrila@medhavifoundation.in at earliest possible.Medhavi Skills University is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Work Location: In person