Job
Description
IF YOUR CANDIDACY DOES NOT MEET THE MUST-HAVE REQUIREMENTS, PLEASE DO NOT APPLY. OTHERWISE, YOUR APPLICATION WILL BE AUTOMATICALLY REJECTED.  About the Role We are looking for a detail-oriented and experienced Accounts Payable & Receivable Specialist with a strong background in the freight forwarding industry. This professional will be responsible for end-to-end invoice validation, payment execution, receivables tracking, and financial coordination across departments. The ideal candidate will ensure accuracy in financial operations, act as a control point between documentation, operations, and accounting, and support internal compliance and reporting efforts. Key Responsibilities Review and validate final invoices, supporting documents (BOL, POD, vendor quotes), and ensure alignment with agreed rates and terms Manage invoice approval flow from the documentation team to the payment processor Oversee accounts receivable – track payments from clients, reconcile statements, and follow up on outstanding balances Prepare and monitor accounts payable schedules and ensure timely vendor payments Analyze company cash flow, payment timelines, and forecast receivables Investigate and resolve invoice disputes with vendors, truckers, warehouses, and clients Communicate with customers regarding invoice clarifications, due dates, and payment status Maintain accurate financial records in coordination with the accounting and operations teams Generate monthly reports for management, highlighting delays, outstanding balances, and key financial KPIs Assist with internal audits and ensure SOP compliance across payment and billing processes Recommend process improvements to streamline financial operations and reduce errors Required Skills & Experience Minimum 3 years of experience in Accounts Payable / Receivable within a freight forwarding or logistics company In-depth understanding of freight documentation, invoicing flows, vendor payments, and shipment lifecycle Experience coordinating between operations and accounting teams Strong skills in data reconciliation, cash flow monitoring, and dispute resolution Proficient in Excel , accounting platforms, and logistics software (TMS/ERP) Excellent English communication skills (written and verbal) High attention to detail and ability to meet deadlines under pressure Self-motivated and able to work independently in a remote environment Familiarity with tools like QuickBooks, NetSuite, SAP, or Zoho Books Understanding of intermodal shipping, drayage, and customs billing scenarios Ability to manage financial reporting for multi-entity or multi-currency environments Preferred Prior experience working with U.S.-based freight forwarding companies Show more Show less
