Accounts Receivable/Payable Specialist

About the Role

Accounts Payable & Receivable Specialist

The ideal candidate will ensure accuracy in financial operations, act as a control point between documentation, operations, and accounting, and support internal compliance and reporting efforts.

Key Responsibilities

• Review and validate final invoices, supporting documents (BOL, POD, vendor quotes), and ensure alignment with agreed rates and terms
• Manage invoice approval flow from the documentation team to the payment processor
• Oversee accounts receivable – track payments from clients, reconcile statements, and follow up on outstanding balances
• Prepare and monitor accounts payable schedules and ensure timely vendor payments
• Analyze company cash flow, payment timelines, and forecast receivables
• Investigate and resolve invoice disputes with vendors, truckers, warehouses, and clients
• Communicate with customers regarding invoice clarifications, due dates, and payment status
• Maintain accurate financial records in coordination with the accounting and operations teams
• Generate monthly reports for management, highlighting delays, outstanding balances, and key financial KPIs
• Assist with internal audits and ensure SOP compliance across payment and billing processes
• Recommend process improvements to streamline financial operations and reduce errors

Required Skills & Experience

• Minimum

  3 years of experience

  in Accounts Payable / Receivable within a

  freight forwarding or logistics company

• In-depth understanding of

  freight documentation, invoicing flows, vendor payments, and shipment lifecycle

• Experience coordinating between

  operations and accounting teams

• Strong skills in

  data reconciliation, cash flow monitoring, and dispute resolution

• Proficient in

  Excel

  , accounting platforms, and logistics software (TMS/ERP)
• Excellent

  English communication skills

  (written and verbal)
• High attention to detail and ability to meet deadlines under pressure
• Self-motivated and able to work

  independently in a remote environment

• Familiarity with tools like QuickBooks, NetSuite, SAP, or Zoho Books
• Understanding of intermodal shipping, drayage, and customs billing scenarios
• Ability to manage financial reporting for multi-entity or multi-currency environments

Preferred

• Prior experience working with

  U.S.-based freight forwarding companies