Documentation & Data Entry Coordinator

Job Description

!! CANDIDATES WITH EXPERIENCE IN THE FREIGHT FORWARDING INDUSTRY ONLY !! !! CANDIDATES WITH EXPERIENCE IN THE FREIGHT FORWARDING INDUSTRY ONLY !! !! CANDIDATES WITH EXPERIENCE IN THE FREIGHT FORWARDING INDUSTRY ONLY !! !! CANDIDATES WITH EXPERIENCE IN THE FREIGHT FORWARDING INDUSTRY ONLY !! !! CANDIDATES WITH EXPERIENCE IN THE FREIGHT FORWARDING INDUSTRY ONLY !! About the Role We are seeking a meticulous and detail-oriented individual to support our Finance and Operations departments by managing the collection and entry of billing-related documentation. This position plays a crucial role in ensuring accurate invoicing and smooth coordination between operations and accounting. ⸻ Key Responsibilities • Collect documents from operations related to shipments (BOL, delivery receipts, proof of charges, invoice from the shipping lines, vendors etc. ) • Verify final charges from vendors, carriers, and internal departments • Enter payment details and vendor costs accurately into the system • Organize all billing-related documentation and share with the Accounting team • Coordinate with the operations team for missing or unclear charges • Follow internal SOP for invoice and billing processing • Support team members with timely updates and communication on pending documents or discrepancies ⸻ Required Skills & Experience • Minimum 1 year of experience in documentation or data entry role in a Freight Forwarding or Logistics company • Understanding of billing documents (invoices, BOL, PODs, freight confirmations) • Familiarity with air, ocean, drayage, and warehouse operations • High attention to detail and accuracy in data entry • Strong communication and follow-up skills • Basic knowledge of accounting systems or TMS platforms (advantageous) • Ability to work remotely and manage workload independently Show more Show less