Accounts Payable Specialist

Company: Global Surf IT infrastructure

Location: Dubai Silicon Oasis, Dubai

Job Type: Full-time

Experience: 2-4 Years

About Us

We are a leading IT solutions provider based in Dubai, backed by a dedicated support team in Cochin, India. We deliver cutting-edge and customized technology services across IT infrastructure, AV & ELV systems, cloud solutions, cybersecurity, and managed services. With a strong commitment to innovation and customer satisfaction, we help businesses leverage technology for growth, scalability, and security.

Click to know more about our company: Best IT Solutions Company in Dubai for Growth & Efficiency | GSIT

Job Summary

We are looking for a detail-oriented and proactive Accounts Payable Executive to handle vendor invoices, payments, and reconciliations. The role involves coordinating with internal teams to ensure accurate 3-way matching, resolving vendor queries, maintaining compliant documentation, and supporting UAE audit, VAT processes, and month-end closing activities.

Key Responsibilities

Vendor Payments & Invoice Management

• Process, verify, and reconcile vendor invoices in compliance with internal financial policies.

• Ensure timely and accurate vendor payments through bank transfers, cheques, and online banking portals.

• Manage payment cycles, prepare payment run schedules, and handle urgent vendor payment requests.

• Monitor vendor accounts and ensure all payments are up to date.

Vendor Coordination & Reconciliation

• Act as the primary point of contact for vendor payment queries.

• Resolve discrepancies related to invoices, GRNs, purchase orders, and agreed payment terms.

• Perform monthly vendor account reconciliation and maintain accurate vendor ledgers.

• Maintain updated vendor master data (bank details, contact information, TRN, etc.).

Documentation & Compliance

• Maintain daily, weekly, and monthly Accounts Payable reports.

• Ensure accurate documentation aligned with UAE audit requirements.

• Understanding of UAE VAT processes is an added advantage (invoice validation, tax documentation, compliance support).

• Assist in preparing financial reports, audit documentation, and supporting schedules.

Internal Coordination

• Coordinate with procurement, finance, and operations teams for invoice validation and 3 way matching.

• Support month-end closing activities such as accruals, AP aging analysis, and reporting.

Key Skills & Competencies

• Strong knowledge of vendor payments, invoice processing, and bank reconciliations.

• Proficiency in MS Excel and accounting software (Tally / SAP / ERP systems).

• High accuracy, attention to detail, and strong follow-up skills.

• Good communication and problem-solving abilities.

• Ability to manage multiple vendors and a high volume of invoices.

Education & Experience

• Bachelor’s degree in Accounting, Finance, or a related field.

• 2–4 years of experience in Accounts Payable with strong exposure to vendor payments.

• Experience in the IT/Services industry is an added advantage.

• Familiarity with UAE VAT is preferred