Accounts Payable Lead

Job Summary:

We are seeking a detail-oriented and highly organized Accounts Payable (AP) Expenses Reports Lead to join our finance team. The specialist will be responsible for processing, verifying, and managing employee expense reports, ensuring compliance with company policies, and maintaining accurate financial records. This role will play a key part in ensuring timely payments to employees, reconciling accounts, and supporting overall financial operations.

About the Role

The Accounts Payable (AP) Expenses Reports Lead will be responsible for managing employee expense reports and ensuring compliance with company policies.

Responsibilities

Process and Verify Expense Reports:

• Review and verify the accuracy, completeness, and compliance of employee expense reports.
• Ensure that all necessary supporting documents (receipts, invoices, etc.) are attached to the expense reports.
• Cross-check expenses against company policies and guidelines to ensure proper categorization and adherence to limits.
• Resolve any discrepancies or issues related to expense reports with employees and department heads.

Maintain Financial Records:

• Maintain accurate and up-to-date records of all accounts payable transactions, including expense reports, payments, and vendor statements.
• Ensure proper filing and organization of supporting documents for easy retrieval during audits and reviews.

Process Payments:

• Process timely and accurate payments for approved expense reports, ensuring compliance with payment schedules.
• Handle payments via different methods such as net banking, cheques, or credit cards.
• Monitor and ensure that payments are accurately reflected in the financial system.

Reconcile Accounts:

• Reconcile employee expense reports with vendor statements and bank statements to ensure accuracy.
• Investigate and resolve discrepancies identified during the reconciliation process.

Ensure Compliance:

• Ensure all expense reports and payments follow company policies and local regulations.
• Prepare records for internal and external audits, ensuring accuracy and completeness of financial documentation.

Communication and Collaboration:

• Serve as a primary point of contact for employees regarding expense report queries and issues.
• Communicate with vendors regarding payment issues, discrepancies, or queries.
• Collaborate with other teams (HR, Procurement, and Finance) to streamline processes and improve the efficiency of accounts payable operations.

• Data Entry and System Management:

• Accurately enter expense report data into the accounting system in a timely manner.
• Ensure all vendor and payment information is updated and maintained in the system for smooth processing.

Qualifications

Education:

• Bachelor’s degree in finance, Accounting, Business Administration, or a related field.
• Certification in Accounting or Finance (e.g., MBA or M.Com) is a plus.

Experience:

• 2+ years of experience in accounts payable, expense management, or a similar financial role.
• Experience working in a corporate finance environment is preferred.

Technical Skills:

• Proficiency in Microsoft Excel and other office productivity software (Word, PowerPoint).
• Experience with accounting software such as Openair, NetSuite, Oracle, or similar ERP systems is a Plus.

Knowledge:

• Strong understanding of accounting principles and accounts payable procedures.
• Familiarity with financial reconciliation processes and practices.

Required Skills

• Attention to Detail: Ability to spot errors or discrepancies in financial records and reports and resolve them promptly.
• Time Management: Capable of managing multiple tasks efficiently and meeting deadlines.
• Analytical Skills: Strong ability to analyze financial data and identify trends, discrepancies, and patterns.
• Communication Skills: Effective written and verbal communication skills for interacting with employees, vendors, and internal teams.
• Problem-Solving: Ability to identify issues and take corrective action, often in collaboration with other departments.
• Confidentiality and Integrity: Strong ethical standards, with the ability to handle sensitive financial information discreetly.
• Team Player: Ability to work collaboratively with different teams to ensure smooth and effective financial operations.
• Adaptability: Ability to adapt to changes in financial systems or business operations, as well as local regulatory requirements.