Accounts Payable Analyst

Role Overview

We’re hiring an Accounts Payable Analyst to process a high volume of supplier invoices and ensure clean, timely payments. In the near term, your focus will be accurate data entry, 2-/3-way matching to POs/receipts, and clearing exceptions. As you grow, you’ll help us modernize AP with OCR invoice capture, workflow automation, and continuous improvement to drive touchless processing.

Key Responsibilities

Today (Core Processing)

• Enter ~500 invoices/day into the ERP with high accuracy and speed.
• Perform 2-/3-way match (invoice ⇄ PO ⇄ receipt) and resolve common discrepancies (price, quantity, tax, freight).
• Route non-PO invoices for coding/approval per policy; ensure correct GL, cost center, project, and tax treatment.
• Monitor AP inbox, download and index invoices, and maintain complete documentation/audit trail.
• Reconcile vendor statements; research and clear open items, credits, and duplicates.
• Support month-end close (accruals, GR/IR cleanup, aging review) and respond to internal/external inquiries.

Next (Automation & Continuous Improvement)

• Assist with OCR intake setup and tuning (template creation, field mapping, confidence thresholds, and exception rules).
• Pilot workflow tools (e.g., automatic matching, tolerance handling, duplicate detection) and document SOPs.
• Track and reduce exceptions (price/quantity variances, missing POs/receipts, tax errors) and help lift first-pass-yield.
• Partner with Procurement/Receiving to improve PO quality (terms, tax codes, ship-to, unit costs) for touchless AP.
• Contribute to KPIs and dashboards (invoice cycle time, % touchless, exception rate, duplicate rate, on-time payment).

Required Qualifications

• 1–3 years of experience in accounts payable as an analyst
• Strong attention to detail, numerical accuracy, and time management under tight SLAs.
• Working knowledge of Excel/Google Sheets (lookups, filters, pivots preferred).
• Clear written and verbal communication with vendors and internal stakeholders.
• Ownership mindset—you spot issues, document them, and follow through to resolution.

Preferred Qualifications

• Experience with an ERP (e.g., Microsoft Dynamics 365, SAP, Oracle NetSuite, Sage, or similar) and Power BI visualization.
• Exposure to AP/OCR tools (e.g., Rossum, Kofax, Hyperscience, Stampli, Medius, Tipalti, Beanworks) or workflow systems.
• Basic understanding of 2-/3-way match, GR/IR, tax, and vendor master data (W-9/1099 where applicable).
• Interest in process automation/Lean and building clear SOPs and checklists.

What We Offer

• Competitive Compensation:

  Entry-level salary with benefits.

• Skill Growth:

  Hands-on experience with AP automation (OCR, matching rules, workflows, KPIs).

• Clear Career Path:

  Grow into AP Automation Specialist/Analyst supporting touchless processing and exception reduction.

• Supportive Team:

  Work cross-functionally with Procurement, Receiving, and Finance to fix issues at the source.

• Flexibility:

  Hybrid/remote options depending on location and team needs.

Success Metrics (How You’ll Be Measured)

• Invoices processed per day with ≥99% accuracy.
• First-Pass-Yield and % Touchless Match (improving quarter over quarter).
• Invoice cycle time (from receipt to posting) and on-time payment rate.
• Exception rate reduction and backlog aging.
• SOP completeness and adherence.

How to Apply

lulugan@celestialbi.com