Accounts Payable Analyst

Position Summary:

The AP Analyst is an entry to mid-level position that will be responsible for a wide range of activities, primarily Accounts Payable, Inventory processing, bank reconciliations, treasury management, tracking contract spending, customer credits and expense reports. This position will follow standard operating procedures and enforce internal controls within the AP and Inventory activities. This opportunity has potential for growth.

Position can be assigned additional roles within the finance department.

Essential Job Functions:

Complete ownership of processing Accounts Payable:

• Handling accounts payable for separate entities and vendors
• Establishing and maintaining relationships with new and existing vendors
• Verify the accuracy of vendor invoices, requesting approvals and confirm that the correct general ledger account codes and cost centers are used
• Inspecting paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards
• Processing due invoices for payment and ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures
• Generate payment to vendors on a routine schedule and match the check with backup for review by the Senior Director of Finance
• Comparing purchase orders, prices, terms of payment and other charges
• Tracking and processing customer credits
• Performing accounting duties such as account maintenance, recording entries and reconciling books of accounts and filing.
• Treasury management, bank reconciliation, cash flow updation with review.
• I/C billbacks to subsidiaries and corporate office
• Expense reporting with Concur.
• Preparation of reconciliations (bank, inventory, GL accounts)
• Preparing annual 1099 reports
• Reviewing automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation.
• Maintaining an electronic filing system for financial information, records and documents to ensure easily available information.
• Providing necessary information for audit.
• Monitoring account balances, tracking expenses, preparing analyses of accounts and related financial activity to produce monthly financial reports.

Education, Experience and Skills:

• Masterss degree in accounting with a minimum of 3+ years AP experience
• Ability to work independently and as part of a team
• Competency with SAP / equivalent ERP and Concur required
• Proficient in Word, Outlook, and PowerPoint
• Excellent Excel skills
• Analytical / qualitative/ problem solving skills with attention to detail required
• Excellent communication skills, both oral and written.
• Strategic team player with high integrity and ethical standards