Accounts Executive

UNITTAS Multispeciality Hospital - Job Description for Accounts Executive

Position Title: Accounts Executive

Department: Accounts

Location: Unittas Multispeciality Hospital – Tambaram, ECR & OMR

Reporting To: Accounts Manager

Position Summary:

The Accountant is responsible for managing and maintaining complete financial records of Unittas Multispeciality Hospital and its associated units. This includes handling accounting entries, cash and bank management, purchase processing, payroll support, reconciliations, and statutory compliance. The role involves working with both manual and software-based systems including Tally to ensure accurate and timely reporting.

Roles and Responsibilities:

1. Recording Financial Transactions

• Maintain day-to-day accounting records for all branches and units using Tally and other in-house software.
• Perform manual ledger entries, voucher entries, and cash book updates as per accounting procedures.
• Ensure all billing, sales, purchases, and payment entries are recorded accurately.

2. Unit-wise Accounting
Maintain separate accounting records for each unit of the Unittas group:

• Hospital: Billing, pharmacy, lab accounts, patient billing, and service charges.
• Hotel: Sales, expenses, room bookings, and vendor payments.
• Party Hall: Booking records, billing, expense tracking, and vendor settlements.
• Coffee Shop: Daily sales, purchases, inventory tracking, and billing.
• Pantry & Kitchens: Purchase records, expense tracking, and billing for internal and external services.

3. Consolidation and Reporting

• Consolidate Profit & Loss (P&L) statements for all units for management review.
• Prepare daily, weekly, and monthly financial reports, ensuring accuracy and completeness.
• Reconcile accounts for all branches and ensure data integrity.

4. Cash and Bank Management

• Maintain cash book, cash notes, box cash, and cash-in-hand records.
• Monitor daily cash flow and ensure compliance with cash handling procedures.
• Prepare and verify bank reconciliations.

5. Purchase and Vendor Management

• Process purchase orders for hospital and related units, including uniforms, bed covers, stationery, and consumables & supplies.
• Coordinate with vendors to ensure timely procurement and payment.
• Maintain purchase records and vendor account details.

6. Payroll and Staff Account Management

• Maintain salary account details for new joiners.
• Assist HR with payroll processing and ensure timely salary disbursement.
• Maintain records related to employee advances, reimbursements, and deductions.

7. Compliance and Audit Support

• Ensure all accounting processes comply with statutory regulations and hospital policies.
• Maintain supporting documents for all financial transactions for audit purposes.
• Assist internal and external auditors by providing requested accounts and records.

8. Coordination and Support

• Coordinate with department heads to collect necessary data for accounting and reporting.
• Provide financial information for budgeting and management decision-making.
• Support management in streamlining accounting processes across units.

Required Qualifications & Skills:

• Bachelor’s degree in Commerce / Accounting / Finance or equivalent.
• Minimum 2–4 years of accounting experience, preferably in a hospital or multi-unit setup.
• Proficiency in accounting software Tally ERP and MS Excel.
• Knowledge of manual accounting procedures, ledger maintenance, and reconciliations.
• Good understanding of GST, statutory compliance, and audit requirements.
• Strong analytical skills and attention to detail.
• Effective communication and coordination skills.

Work Conditions:

• Day shift as per hospital requirements & policy.
• High interaction with multiple departments and units.
• Handling large volumes of manual and software-based accounting data.

Benefits Provided by the Management:

• Food, accommodation, and transportation will be provided by the management, with applicable deductions as per policy
• Opportunity for professional growth within the organization.
• Preference for candidates willing to work across branches and units.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Food provided

Work Location: In person