US Payroll Specialist

Job Title: US HR Payroll SpecialistLocation: Chandigarh IT ParkEmployment Type: Full-Time

Job Summary

Position Summary: The Payroll and HR Specialist is responsible for overseeing and processing payroll, maintaining employee records, and supporting a variety of human resources functions to ensure smooth operations within the organization. This role requires attention to detail, strong organizational skills, and the ability to manage sensitive employee information in a confidential and efficient manner. The Payroll and HR Specialist will also assist with recruitment, benefits administration, compliance, and employee relations, providing essential support to both employees and management.

Essential Responsibilities/Duties

• Process bi-weekly payroll in an accurate and timely manner, ensuring compliance with all legal and organizational requirements.
• Review timesheets, overtime, and other payroll-related data for accuracy.
• Calculate and distribute payroll, including wages, bonuses, commissions, deductions (e.g., taxes, benefits).
• Ensure proper tax withholding and filing of tax forms (e.g., W-2, W-4) in accordance with federal, state, and local laws.
• Address and resolve payroll discrepancies and issues raised by employees, including inquiries about deductions, overtime, and leave balances.
• Maintain records of all payroll transactions and generate reports as needed for management, finance, and auditing purposes.
• Maintain up-to-date employee records in HRIS (Human Resource Information System) and ensure data privacy and compliance with relevant laws.
• Manage employee benefits enrollment, changes, and terminations (e.g., health insurance, retirement plans).
• Track and manage employee leave (sick, vacation, FMLA, etc.) and assist with the administration of leave policies.
• Ensure compliance with labor laws and regulations, including maintaining employee files in accordance with legal requirements.
• Assist with audits related to payroll and human resources, ensuring accuracy and timely submission of required documentation.
• Stay current on changes in payroll and HR regulations and best practices to ensure compliance.
• Serve as a point of contact for employees regarding payroll inquiries, benefits, and HR-related matters.
• Maintain positive employee relations by addressing concerns, providing guidance on HR policies, and facilitating conflict resolution.
• Support performance management and employee recognition programs.
• Assist with employee training and development initiatives as needed.
• Help organize employee events, wellness programs, and other initiatives to improve workplace culture.
• Perform other HR and payroll-related tasks and projects as assigned by HR or management.
• Maintain confidentiality and professionalism in all HR and payroll activities.
• Associate's or Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field (preferred).
• Minimum of 1 year of experience in full-cycle payroll processing or strong database skills.
• Minimum 2-3 years of human resources support, preferably within a corporate
• Proficient in Google Office Suite
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Excellent attention to detail and problem-solving skills.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Good communication skills, both verbal and written.
• Ability to work independently and as part of a team in a fast-paced environment.
• Analytical mindset with a strong focus on accuracy
• Knowledge of HCM Paylocity
• Comfortable working independently in a fast-paced environment
• Quick learner with a flexible approach to changing priorities.

Note:- Require Immediate Joiner for US Shift Time Zone (IST 8:30 PM-5:30 AM)

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person