Tendering Specialist

Key Responsibilities :

• Tender Identification & Evaluation

Monitor and track opportunities on Indian Government e-procurement portals

Central Public Procurement Portal (CPPP)

GeM – Government e-Marketplace

State Government Tender Portals

PSU & Sector-Specific Portals

• Evaluate pre-qualification criteria, technical requirements, and financial feasibility.
• Conduct

  risk assessment

  before bid/no-bid decision.

• Tender Preparation & Submission

• Prepare and compile all tender documents including technical proposals, BOQs, and commercial bids

  .
• Coordinate with

  finance, legal, HR, and operations teams

  for required documentation (GST, PAN, PF, ESI, solvency certificates, past project experience, financial statements, etc.).
• Ensure

  timely online submission

  via e-portals (digital signature, e-token usage, bid security, EMD, BGs, etc.).

• Pricing & Negotiation

• Prepare detailed cost estimates and price breakups

  .
• Benchmark pricing against competitors while ensuring company profitability.
• Support negotiations with clients and consultants during pre/post-bid discussions.

• Compliance & Documentation

• Ensure compliance with CVC guidelines, GFR, and public procurement rules

  .
• Maintain updated repository of

  vendor registrations, empanelments, and pre-qualifications

  .
• Handle bid clarifications, corrigenda, and post-bid follow-ups.

• Stakeholder & Client Management

• Liaise with government authorities, PSUs, consultants, and private clients

  .
• Coordinate with subcontractors/vendors for pricing inputs when required.
• Build strong networks to stay updated on upcoming tenders and procurement trends.

• Reporting & Analysis

• Maintain MIS of tenders (submitted, won, lost, reasons for rejection).

• Analyze competitor bidding trends and pricing strategies.
• Provide management with

  weekly and monthly tendering status reports

  .

Key Skills & Competencies

• Strong expertise in

  Indian e-tendering portals

  (CPPP, GeM, PSU portals, state-level e-procurement).
• Deep knowledge of

  tender terms, BOQs, contract conditions, and procurement norms

  .
• Hands-on experience with

  Digital Signatures (DSC), e-token handling, and reverse auction processes

  .
• Strong analytical and numerical skills for

  bid costing and financial analysis

  .
• Excellent communication, negotiation, and coordination skills.
• Ability to handle

  tight deadlines

  with accuracy and compliance.

Experience & Qualifications:

• Bachelor’s degree in

  Business Administration, Engineering, Commerce, or related field

  .

• Tendering Manager

  : 8–12 years of experience in tendering/contracts with at least

  3–5 years handling government tenders

  .

• Tendering Specialist

  : 3–6 years of experience in bid preparation and e-tender submissions.
• Experience working with

  EPC, Infrastructure, Energy, Oil & Gas, Telecom, or Service-based tenders

  preferred.

Additional Advantages:

• Familiarity with

  World Bank, ADB, UN, and multilateral funding agency tender guidelines

  .
• Experience with

  Joint Ventures (JV) / Consortium bidding

  .
• Knowledge of

  Earnest Money Deposits (EMD), Bid Security Declarations, and Bank Guarantees

  .