Tender Executive

Company Description

APARC is a professionally managed organization engaged in planning and research assignments across both rural and urban development sectors. The firm is supported by a strong multidisciplinary team comprising urban and environmental planners, management professionals, technical experts, and a dedicated IT and survey workforce.

APARC has extensive experience in policy formulation, project management consultancy, third-party inspections, impact assessments, and advisory support for government-led reforms. With a consistent focus on quality, evidence-based analysis, and innovation, the organization delivers strategic insights and practical solutions that support effective planning, implementation, and governance for public and private sector projects.

Key Responsibilities

Tender Identification & Management

• Regularly search and identify relevant tenders through government portals, private sources, and online platforms.
• Maintain a database of upcoming and ongoing tenders.

Proposal Preparation

• Draft, compile, and submit technical and financial proposals in line with client and tender requirements.
• Prepare data sheets, forms, and annexures as per RFP formats.
• Assist in preparing company credentials, supporting documents, and presentations for tender submission.

Planning & Scheduling

• Create tender submission schedules and ensure timely preparation of documents.
• Coordinate with internal teams and external consultants to collect necessary information.

Financial Understanding

• Perform basic financial calculations such as costing, pricing, and budget estimation for tenders. o Support in preparing bid cost sheets and comparative statements.

Client Coordination

• Communicate with clients, consultants, and departments to clarify tender requirements.
• Ensure smooth follow-ups and submission tracking.

Documentation & Reporting

• Maintain tender-related records, agreements, and supporting documents systematically.
• Provide periodic reports on tender status and submissions to management.

Required Skills

• Strong knowledge of tendering processes, proposal writing, and documentation.
• Excellent communication skills – verbal and written in Hindi and English (mandatory); knowledge of Gujarati or any additional language will be preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with e-tendering portals.
• Ability to prepare data sheets, schedules, and financial summaries with accuracy.
• Good organizational skills and ability to work within strict timelines.

Eligibility

• Minimum 1 year of relevant experience in tendering, proposal writing, or project documentation.
• Qualification in Planning, Engineering, Architecture, or a related technical discipline (open to candidates from equivalent backgrounds with relevant skills).