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JLL
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Senior Specialist, Bid Support

Senior Specialist, Bid Support

JLL

8 - 12 years

0 Lacs

Gurgaon Haryana India

Posted:9 hours ago| Platform:

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Skills Required

support reporting enablement pricing design analyze compliance workflow development graphics finance statistics metrics tracking storage documentation capture presentation management collaborative research analysis sharepoint formatting data flow mapping content

Work Mode

On-site

Job Type

Full Time

Job Description

Title:

Senior Specialist, Bid Support

Reporting to

: Assistant Manager, Bid Centre of Excellence

Key stakeholders

: Sales Enablement Director, Sales Leads, Subject-Matter-Experts, Solution and Pricing Teams, Design Leads

Direct reports

: Not applicableDuties & responsibilities

What This Job Involves –

A Senior Specialist is responsible for end-to-end completion of RFPs/RFIs responses within the necessary timescales, while working alongside stakeholders from Sales, Sales Enablement, Business, and Support Functions
S/he should review and analyze client RFP documents to understand key deliverables required of JLL’s cross-functional teams
Lead Go/No-Go, Kick-off and check-in calls, coordinating with specific stakeholders for input and act as the main contact-point for process execution
Ensure compliance with all RFP requirements and guidelines, while gathering all pertinent documents and creating the response document
Manage the bid portals to submit response and provide regular updates to Bid Managers/Directors on project’s success and updates
Maintain Gantt / workflow charts to map out current projects and expected closure timelines
Display proactive approach to working with Bid Managers, Directors and Business Development Teams
Collaborate with Graphic Design to oversee the production of graphics, charts and other visuals to align with the client’s requirements and branding
Liaise with departments such as HR, Finance, Legal and Compliance for accurate responses and firm policies for submission
Work with the respective KM teams to ensure relevant and up-to-date documents & collaterals are available, and in the correct format and branding
Manage and coordinate the final review, production, sign-off and submission of proposal
Work with the Solution & Proposal teams to maintain a record of bids responded, and which business we have won/lost
Compile bid statistics and metrics tracking & reporting, such as:

Time taken to respond
Resource and other utilization statistics
Identify improvement areas to close bid response drafts faster

Manage document storage and version control within the proposal process in order for various teams to have relevant documentation readily available for completion and future reference
Review knowledge base and proposal baselines to provide initial draft / response options based on the RFP’s requirements
Capture Proposal team’s feedback on completed drafts

Key Skills

8-12 years of relevant experience, in a professional services firm
Excellent written, verbal and interpersonal communications and presentation skills
Strong project management capabilities in order to plan, organize and oversee complex processes from start to finish
Collaborative with exceptional stakeholder management skills, including the ability to communicate directly and clearly while motivating cross-functional teams to meet deadlines
Strong research and analysis skills, proficient in gathering and synthesizing relevant information to support client requests
Proficiency and confidence with various platforms and online tools such as MS Office suite, SharePoint, etc.
Proactive and resourceful, able to problem solve for unexpected challenges or questions that arise during the proposal process
Strategic thinking to align bid team’s inputs with client needs and efficiently allocate resources throughout the proposal process, enhancing the JLL’s competitive position
High attention to detail, ability to conduct final formatting, spelling and consistent tone reviews, with consistent high-quality deliverables
Able to work on strict turnaround times
Able to quickly understand complex processes and create process/data-flow/systems maps (process mapping and documentation)
Highly organized and able to manage multiple tasks, deadlines and competing priorities

Employee specification

Post-Graduate
Experience in Bid Management / Support from a reputed firm
Someone who is organized and resourceful, and can effectively project manage the bid process, particularly around setting strict deadlines and holding stakeholders accountable
Has experience in confidently managing competing priorities of stakeholder sitting across regions
Knowledge/Content Management experience will be a plus

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