Job
Description
As a Project Administration and Reporting specialist, your responsibilities will include reviewing, revising, reconciling, and verifying invoices within the specified accounting timeframe. You will also be responsible for reviewing and approving line item timesheet entries of team members for proper charging to projects. Your role will involve preparing and updating project status reports, processing purchase orders and invoices, updating tracking reports, and maintaining files for due diligence and financials. You will ensure the completeness of all JLL internal and client project administrative close-out activities. In the area of Move/Project Management, you will manage all relocation activities on account or for specific projects, incorporating and creating best practices as possible. This will involve ensuring that all relocation activities are performed in accordance with documented processes and client and JLL policies. You will act as the single point of contact for all relocation project activities for the client, providing regular updates on scope, schedule, and budget as necessary. Additionally, you will facilitate and document project meetings with internal staff and key stakeholders to ensure clear communication and understanding of responsibilities. Your role will also involve developing and implementing relocation project plans and budgets in collaboration with facility managers, project managers, and construction managers. You will procure and manage move labor, including vendor/contractor selection through the RFP process. In terms of Client Communication and Management, you will be responsible for developing and implementing detailed communication plans with clients. You will exhibit strong verbal communication skills at all levels of the client organization and across the extended project team. As part of People Management, Leadership, Talent Management, and Teamwork, you will provide career guidance and development for employees, contribute to the skill development of team members, and participate in new employee orientation and training. In Business Development, you will be directly responsible for enhancing team revenues through the maintenance and expansion of existing client relationships and developing new relationships. You will function as a subject matter expert for specific products or services and contribute to the development of new product and service delivery ideas. To excel in this role, you should be proficient in CAD/CAFM technology with a move management module and/or facilities management system, possess strong Microsoft Excel and Microsoft Projects skills, and have the ability to utilize the Microsoft Office suite of technologies. Strong organizational, communication, and interpersonal skills are essential, along with the ability to manage priorities effectively and work both independently and in a team. The ideal candidate will have 4-6 years of facility, project, or construction-related experience in a Corporate Real Estate Environment, with a background in project management, construction management, architecture, or project strategy planning being desirable. Previous experience as a Relocation Project Manager or in a related role for a minimum of 2 years is recommended.,
