Senior Payroll Specialist

Wood Mackenzie is the global data and analytics business for the renewables, energy, and natural resources industries. Enhanced by technology. Enriched by human intelligence. In an ever-changing world, companies and governments need reliable and actionable insight to lead the transition to a sustainable future. That’s why we cover the entire supply chain with unparalleled breadth and depth, backed by over 50 years’ experience. Our team of over 2,400 experts, operating across 30 global locations, are enabling customers’ decisions through real-time analytics, consultancy, events and thought leadership. Together, we deliver the insight they need to separate risk from opportunity and make confident decisions when it matters most.

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• Inclusive – we succeed together
• Trusting – we choose to trust each other
• Customer committed – we put customers at the heart of our decisions
• Future Focused – we accelerate change
• Curious – we turn knowledge into action

Wood Mackenzie is looking for a highly skilled and detail-oriented Senior Payroll Specialist to join our Finance team in Gurugram. Reporting to the Head of Payroll, this role will be responsible for managing and ensuring accurate, timely, and compliant payroll processing for Wood Mackenzie’s payroll operations in the Americas, EMEA & APAC. The role requires strong technical expertise in payroll processing, statutory compliance, and the ability to work collaboratively with HR, Finance, and external partners.

Key Responsibilities

• Process accurate and timely monthly payroll for global payrolls in line with statutory compliance and company guidelines.
• Manage all aspects of payroll administration, including salaries, bonuses, deductions, tax computations, and statutory benefits.
• Validate payroll inputs received from HR (e.g., new hires, exits, salary revisions, attendance, and leave data).
• Ensure compliance with statutory requirements related to payroll such as Provident Fund (PF), Employee State Insurance (ESI), Professional Tax, Labour Welfare Fund (LWF), and Income Tax (TDS).
• Handle the filing and payment of statutory contributions and returns, ensuring deadlines are met without exception.
• Liaise with external payroll vendors to manage payroll outsourcing where applicable and maintain data integrity.
• Prepare and reconcile payroll reports, salary registers, and support Finance in posting payroll-related entries.
• Respond to employee payroll-related queries promptly and professionally.
• Support internal and external audits by providing payroll-related reports and documentation.
• Contribute to payroll process improvements and automation initiatives to enhance efficiency and accuracy.
• Monitor changes in payroll-related laws and regulations, ensuring timely updates to internal policies and practices.

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• Assist in implementing payroll system updates and improvements as well as participating in special projects related to payroll.
• Support the year-end payroll process, including preparing TDS certificates and other international tax-related documentation.

Qualifications and Experience

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related discipline.
• 4–7 years of experience in end-to-end payroll operations, preferably within multinational or large corporate environments.
• International payroll processing experience as well as locally.
• In-depth understanding of Indian payroll compliance and regulatory requirements.
• Experience working with payroll software, HRIS &ERP systems (ADP, Workday, Oracle or local systems).
• Proficiency in MS Excel for payroll calculations and reporting.
• High attention to detail, accuracy, and ability to maintain confidentiality.
• Strong communication and interpersonal skills to manage employee interactions effectively.
• Ability to work independently, prioritize tasks, and manage timelines under pressure.

Key Competencies:

• Attention to Detail
• Organisational Skills
• Time Management
• Compliance Awareness
• Problem-Solving Abilities
• Communication Skills
• Confidentiality and Integrity

Equal Opportunities

We are an equal opportunities employer. This means we are committed to recruiting the best people regardless of their race, colour, religion, age, sex, national origin, disability or protected veteran status. You can find out more about your rights under the law at www.eeoc.gov

If you are applying for a role and have a physical or mental disability, we will support you with your application or through the hiring process.