Senior Payroll Specialist

India, Haryana

Today, Lonza is a global leader in life sciences operating across three continents. While we work in science, there’s no magic formula to how we do it. Our greatest scientific solution is versatile people working together, devising ideas that help businesses to help people. In exchange, we let our people own their careers. Their ideas, big and small, genuinely improve the world. And that’s the kind of work we want to be part of.

Job Description Summary:

The role exists to deliver accurate and timely payroll services to the Lonza and Capsugel India. The post holder ensures that payroll preparation and delivery, employee and colleague requests and queries, report completion and record maintenance is completed in accordance with Lonza processes, utilizing the internal and external systems and procedures.

The post holder acts with considerable independence, discretion, judgment and initiative in providing timely and accurate information and advice on policies, procedures, administrative and operational issues and collective agreements.

Key responsibilities:

• Manage end-to end payroll processing, reports, records and updates including continuous improvement and automation initiatives.
• Liaise and manage payroll vendor and internal stakeholders.
• Perform Workday activities on - hiring, data changes, separation, promotion, transfer.
• Collect and update employees’ Time and Attendance records in preparation for monthly payroll processing.
• Ensure timely submission of monthly/quarterly/annual payroll tax returns (e.g. TDS return, professional tax return, etc.).
• Provide timely resolution of employee queries including queries (e.g. income tax, benefits, perquisites, provident fund, gratuity claims, etc.).
• Responsible for managing activities occurred during employees’ work life cycle, i.e. prepare offer/transfer/promotion/termination letters, coordinate onboarding and offboarding formalities including new hire orientation, induction programs, confirmation, manage employee benefits, update data changes in HR systems, etc.
• Responsible for updating and managing employee database in Workday and employees’ personnel files.
• Manage up-to-date leave database for all employees including manual leave inputs for collective staff.
• Support Annual Salary Review and bonus payout processes by creating database, issuing letters, etc.
• Support yearly budgeting process and other processes that requires employee and payroll data.
• Responsible for monthly site-specific reports (Headcount or payroll related) and statutory reports.
• Provide necessary audit data to finance and handle/resolve audit queries from time to time.
• Support local/regional projects, and employee engagement activities from time to time.
• Perform any other duties as assigned.

Key requirements:

• Bachelor’s / Master Degree (Preferred) with minimum 3 years of relevant experience in SME - Manufacturing end- to end Payroll Processing.
• Experience in Timekeeping and Attendance recording systems
• Experience of managing interface with employee unions and exposure to plant based environment is preferred
• Experience of working in matrix multinational environment.
• Excellent Communication skills
• Should be Team Player.

Every day, Lonza’s products and services have a positive impact on millions of people. For us, this is not only a great privilege, but also a great responsibility. How we achieve our business results is just as important as the achievements themselves. At Lonza, we respect and protect our people and our environment. Any success we achieve is no success at all if not achieved ethically.

People come to Lonza for the challenge and creativity of solving complex problems and developing new ideas in life sciences. In return, we offer the satisfaction that comes with improving lives all around the world. The satisfaction that comes with making a meaningful difference.

Reference: R68994