Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others.
Job Description
Location:
Bengaluru, KA
ABOUT CONDE NAST
Condé Nast is a premier media company renowned for producing the highest quality content for the world's most influential audiences. Attracting more than 100 million consumers across its industry-leading print, digital and video brands, the company’s portfolio includes some of the most iconic titles in media: Vogue, Vanity Fair, Glamour, Brides, Self, GQ, GQ Style, The New Yorker, Condé Nast Traveler, Allure, Architectural Digest, Bon Appétit, Epicurious, Wired, Teen Vogue, Ars Technica.
Over the past twenty years, Condé Nast has reached record profits, tripling its topline growth and exponentially expanding its content distribution. During the same period, the company earned more editorial, design, digital, advertising, video, and business awards than any competitor in the industry. In 2014, the corporation was recognized as one of the fastest-growing companies in the digital video business and was one of LinkedIn’s Top 25 Most In-Demand Employers. For more information, please visit condenast.com
JOB DESCRIPTION
The position will be responsible multi-city facilities in India with key responsibility/ support areas that include (but not limited to) management of Facilities, Security & Safety; Transportation; Logistics & Mailroom; Visitor Management; Cleaning/Housekeeping, Pantry & Cafeteria Services; Workspace Management (Work desks & Meeting rooms); Planned & Preventive Maintenances; Material & Storage Management; Fitout related office compliances; Employee Health and Wellness; Internal Projects from time to time; Invoice Management / Expenses Tracker; General Administration
This position requires a high-energy, hands-on manager who has strong leadership and customer service skills. In addition, the selected candidate should have a strong background in building operations, engineering and maintenance functions. This is a dynamic position that requires a professional who can work across teams & stakeholders, and more importantly, excel in a fluid and high-performance environment.
The position will be directly responsible for day-to-day operations within multi-city facilities in India that operate 24/7 and 365 days a year. Due to the nature of the operations hours, our facilities often require attention after regular business hours. The selected candidate must feel comfortable working at all hours to properly conduct this position.
DETAILS OF KEY RESPONSIBILITY AREA’S
PROPERTY, FACILITIES & SPACE MANAGEMENT
Point of local contact for property/facilities-related matters
Overall facilities and support services
Manage seating in collaboration with business leaders using OfficeSpace and parking services across facilities
Manage the Cafeteria & Catering Services
Facilities planning in line with strategic business objectives
Managing integrated building maintenance activities for respective facilities
Managing and leading change to ensure minimum disruption to core activities
Organizing security and general administrative services, and ensuring the assigned protocol and processes are followed across facilities
Allocating and managing space within facilities,
Plan the best allocation and utilization of space and resources within existing office premises, and/or reorganize current premises
Local project management and supervising, and coordinating the work of contractors when required
Ensure the PPM activity of critical equipments UPS, HVAC, FAS, Access Control CCTV of all locations, including but not limited to maintenance and repair of machinery, equipment, and electrical and mechanical systems
Ensure office movements are handled smoothly
Ensure general upkeep & tidiness of all Facilities
TRANSPORT MANAGEMENT
Building and following an SOP that complies with the local statutes and business requirements
Manage ground transportation in multiple cities for shift employees,
Manage Movein Sync application
Ensure SOPs are followed as per requirements
EMPLOYEE HEALTH & WELLNESS, SAFETY
Directing, coordinating, and planning essential central services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal, and recycling
Ensuring the safety of staff in the office and official transportation during shifts
Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences
COMPLIANCES
Ensuring the building and facilities meet the government / local authority’s regulations & mandates
Ensuring that building and facilities meet Employee health & safety standards, along with health and safety requirements/standards/legislation for transportation of employees on shifts
LOGISTICS/COURIER
Plan and manage end-to-end logistics, storage, transportation, and services
Liaise with vendors and internal teams for requirements and supporting paperwork
Keep track of quality, quantity, stock levels, delivery times, transport costs, and efficiency
Plan routes and process shipments with service partners
Resolve any arising problems or complaints
Meet cost, productivity, accuracy, and timeliness targets
Comply with required laws and regulations for transportation
TEAM & VENDOR MANAGEMENT
Coordinate and lead one or more teams to cover various areas of responsibility of assigned duties
Manage the team on their use of the performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead improvements thereof
Check that agreed work by staff or contractors has been completed satisfactorily, and follow up on any deficiencies
Supervise multi-disciplinary teams of staff, including maintenance and custodial workers
INVOICES, CONTROL & DATA MANAGEMENT
Ensure all vendor and service invoices are accurate, compliant, approved, and processed promptly for payment to avoid service disruption
Keep track of all expenses related to facilities and assist in periodic budgeting and/or provisioning exercises
Provide support on internal and external audit
Ensure physical verification of all company assets as per the Fixed Asset tracker
Ensuring energy efficiency and cost-effectiveness where possible
Sourcing, estimating, and comparing costs for required goods or services to achieve maximum value for money
Periodically maintain / data related to facilities i.e., Seat Utilization, and monitor any requirements
Maintain key information/metrics and analyze data to assess performance and implement improvements
Assist in putting together information for setting up policies and procedures for the function
DESIRED SKILLS AND RELEVANT EXPERIENCE
20+ years of relevant experience in Facilities and General Administration & Services, leading the management of multi-city facility operations, especially with an IT/ITES MNC.
Customer-Focused: Able to build and maintain successful relationships with a variety of clients; Remains composed under pressure to appropriately address sensitive and urgent issues.
Seasoned & mature professional who is well organized with strong attention to detail; having excellent verbal and written communication skills; plans work and delivers on schedule; and is an effective negotiator
Customer-focused with strong interpersonal, relationship-building, and networking skills
Critical Thinker, Collaborative Team-Player with the ability to handle tough/complex situations, including emergencies, and to overcome challenges
Focused & Goal-Oriented, who can prioritize multiple, sometimes competing priorities; consistently takes initiative
Analytical and research skills, and the ability to draw information from various sources.
Teamwork skills and the ability to lead and motivate team members toward improvements
A practical, flexible, and innovative approach to work with excellent time management and multitasking skills
Process-Oriented: Follows established method and procedure; seeks out opportunities for efficiency and improvement
Solid computer skills, including GSuite tools, Slack, and Workday
Familiarity with building management systems (BMS) and work ticketing applications
What happens next?
If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.
Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.
