Job
Description
Key Responsibilities: Facilities Management: Supervising and maintaining factory facilities: This includes managing housekeeping, security, maintenance, and other related services within the factory premises. Ensuring smooth operations: Coordinating with various departments to ensure efficient functioning of the factory, including utilities, waste management, and other essential services. Managing vendors and contractors: Overseeing the procurement of goods and services related to facility maintenance and operations. Developing and implementing administrative policies and procedures: Creating and enforcing guidelines for efficient and safe operations within the factory. Managing the administrative budget: Developing and monitoring the budget for facilities management, ensuring cost-effectiveness and optimal resource allocation. Insurance Management: Managing the company's insurance portfolio: Handling various insurance policies, including property, liability, worker's compensation, and other relevant coverage. Overseeing insurance claims: Coordinating with insurance providers and legal teams to process claims efficiently and effectively. Ensuring compliance with insurance regulations: Keeping abreast of legal and regulatory requirements related to insurance and ensuring compliance. Developing risk management strategies: Identifying potential risks and implementing measures to mitigate them through insurance and other means. Managing relationships with insurance brokers and providers: Maintaining strong relationships with insurance professionals to ensure optimal coverage and service. Other Responsibilities: Supervising and mentoring administrative staff: Providing guidance, support, and performance feedback to the administrative team. Managing communication and coordination: Ensuring smooth communication and collaboration between different departments and stakeholders. Handling travel and logistics: Making necessary travel arrangements for company personnel and managing logistics for events and meetings. Maintaining records and documentation: Ensuring accurate and organized record-keeping for all administrative and insurance-related matters. Required Skills and Experience: Leadership and management skills: Ability to lead and motivate a team, delegate tasks effectively, and make sound decisions. Strong communication and interpersonal skills: Ability to communicate effectively with various stakeholders, including employees, vendors, and insurance professionals. Organizational and problem-solving skills: Ability to manage multiple tasks, prioritize effectively, and resolve issues efficiently. Knowledge of administrative operations and procedures: Understanding of general administrative functions, including procurement, record-keeping, and facilities management. Knowledge of insurance principles and practices: Understanding of various insurance policies, claims processing, and risk management. Experience in a manufacturing environment is a plus: Familiarity with the specific challenges and requirements of managing facilities and operations within a manufacturing setting. Proficiency in relevant software and tools: Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint), as well as other relevant HR and administrative software. Show more Show less
