Senior Human Resource Executive

Role & responsibilities

A. Human Resources Management

1. Recruitment & Staffing

• Prepare, develop and implement procedures and policies on staff recruitment
• Fulfill manpower requirements through recruitment, transfers & promotions
• Source candidates via various sources of recruitment
• Schedule and organize interviews
• Conduct reference checks on selected candidates
• Maintain recruitment data

2. Leave & Attendance

• Monitor daily attendance
• Investigate and understand causes for staff absences and try to minimize the same
• Communicating Leave Status on monthly basis
• Maintain Leave Records
• Maintain Attendance Records
• Resolving Employee queries regarding personnel policies with respect to attendance & leave
• Preparing the Holiday List

3. Salary Processing

• Preparation of Data (Leave, Attendance, Bonus, Increments, Arrears) for Salary Processing
• Uploading the data in Salary Software
• Printing the Salary Sheet
• Coordinating with the Accounts team for checking the Salary sheet
• Printing of Payslips
• Distribution of Payslips

4. Statutory Compliances

• Complete all ESIC Formalities
• Ensure completion of PF Documentation
• Resolving Employee queries regarding ESIC and PF
• Calculate and disburse annual bonus
• Maintain labour inspectors visit book and present data to inspection visits
• Coordinate with labour consultant for any queries and instructions
• Maintain all registers as per guidance of the labour consultant

5. Personnel Management

• Coordinating and making all arrangements for new joinees and employees as and when required - Seating arrangement, mobile, laptop/computer, stationery allocation, email id creation, sim card activation, printing of visiting cards, taking handover of returned items, and other requirements
• Issue Offer, Appointment, Transfer, Promotion letters
• Updating Personnel Inventory, Personnel Data files. Birthday List, Leave Record, Attendance Register for New Joinees
• Opening of Bank A/C for New Joinees
• Generating Employee Nos.
• Registration for PF and ESIC for New Joinees
• Maintain Personnel files
• Full and Final Settlement
• Issue of Relieving letters
• Updating all records when the employee leaves
• Developing employee database
• Maintain Biometric System
• Issue Memos
• Communicate disciplinary actions to employees
• Coordinating transfer, promotion and confirmation interviews
• Emailing staff from time to time about happenings in the organization

6. Employee Engagement Activities

• Organizing and conducting birthday celebrations, festivities, office picnic and other employee engagement activities
• Employee Counselling
• Executing annual/monthly Rewards & Recognition

7. Training & Development

• Organize staff training sessions, workshops and activities
• Maintaining Training database

8. Performance Management System

• Collect Performance Data from all team members
• Prepare Performance MIS & Update it daily

Administration role-

1. Pantry Management

2. Stationery Management

3. Travel Desk Management

4. Housekeeping

5. IT & System Management

Preferred candidate profile

ESIC, PF, Gratuity, Annual Bonus