Purchase Engineer

Designation:

Main Duties & Responsibilities

1. Procurement Planning

• Receive Material Requisition Notes (MRN) from the Stores Department.
• Coordinate with the Stores team to maintain Minimum Order Quantity (MOQ) of stock.
• Prepare and update the list of items to be procured.
• Coordinate with suppliers to ensure timely receipt of materials.
• Prepare a monthly procurement schedule in coordination with the Operations/Reporting Manager.
• Plan procurement activities to support uninterrupted production schedules.
• Ensure consumables are stocked as per Minimum Stock Level (MSL) and re-ordered on time.
• Share monthly procurement forecasts with the Accounts/Finance department.
• Continuously monitor market prices and trends for cost efficiency.

2. Vendor Development & Evaluation

• Develop multiple vendors for raw materials, consumables, traded items, etc.
• Source and build partnerships with trustworthy suppliers through structured vendor development.
• Collaborate with the Quality department for vendor evaluation and approvals.
• Ensure suppliers clearly understand specifications and expectations.
• Invite and evaluate supplier quotations using comparison charts.
• Negotiate with suppliers to achieve win-win terms on price, quality, and delivery.
• Draft and finalize contracts with suppliers, including credit terms.
• Monitor supplier performance in terms of quality, delivery, and service.

3. Procurement Operations

• Ensure timely receipt of quotations from suppliers.
• Raise, approve, and record purchase orders accurately and share them with suppliers on time.
• Monitor and ensure timely delivery of materials from vendors across India.
• Maintain organized records of purchase orders, price lists, and supplier contracts.
• Follow up with suppliers regularly to ensure on-time deliveries.
• Build and maintain strong supplier relationships for long-term collaboration.
• Monitor payment schedules and coordinate with Accounts to ensure timely payments.
• Review and authorize advance payments and supplier invoices.
• Maintain purchase-related records and databases in Odoo ERP.
• Respond to supplier queries regarding payment status and order details.

Skills & Competencies

• Strong negotiation and communication skills.
• Knowledge of procurement processes, vendor management, and ERP systems (preferably Odoo).
• Analytical ability to study price trends and market dynamics.
• Good organizational and documentation skills.
• Ability to work cross-functionally with Stores, Quality, Operations, and Finance.
• Problem-solving mindset and proactive approach.

Reporting To: