1432 Secretarial Activities Jobs - Page 44

The opportunity Executive Assistant (EA) services are offered by the EA COE within the MBA service function (Global Delivery Services). The objective of this role is to oversee and manage the provision of Executive Assistant support (administrative and secretarial services) to allocated senior executives from a GDS location. The Senior Associate is required to lead a team of Executive Assistants, working in a remote team environment, to deliver EA support to their allocated Executives (Partners and Directors). Core EA deliverables include diary management, travel management, event and meeting management, expense management and processing, client relationship management and support, email management, CRM data management, expense management, timesheet management, tool support, and any other general EA support requirements that may arise on an as needs’ basis. The Senior Associate also will be managing some PPED’s too and ensure the above requests are taken care of. He/she should be willing to step in to ensure effective delivery of this support to customers as required, and to work in time zones suitable to the provision of this support to the client base. The Senior Associate will work closely and in collaboration with the (onshore) GDS Liaison Coordinator to ensure that all EA team members are appropriately skilled and able to meet the expectations of their allocated executives. Your key responsibilities The primary responsibility of this position is to work in a team environment to oversee and ensure the effective delivery of high-quality Executive Assistant (EA) support to identified/allocated executives, within the bounds of agreed and documented service levels as regards scope, quality, and timeliness. The Senior Associate will have responsibility for the effective delivery of EA support by him/her as well as the team including, but not limited to, the following core EA tasks: Meetings, Events, and Diary Management — manage internal and external appointments, Team meetings, client meetings, events, videoconferences, and online meetings inclusive of both ‘Outlook’ calendar logistics and the coordination of all associated facilities, equipment, catering, agendas, and the associated liaison with internal and external attendees and their respective EAs Travel Management – working with the relevant travel provider’ tools and services, manage all aspects of travel as required/directed by each executive, including booking and approvals, passport and visas, costs and itineraries (all per EY policy) Email Management — screening, actioning, alerting, filing, and deletion of email correspondence as required/directed by each executive Client Relationship Management – coordinating client visits, events, mailing lists and marketing data; establishing and maintaining relationships with relevant clients and their respective EAs as required/directed by each executive CRM System Management – supporting executives with pipeline management, opportunity administration and reporting, and contact and activity administration within the CRM/Interaction systems (per EY and service line policy) Expense Management – collation and processing of all reimbursable expenses on behalf of allocated executives, reconciliation, and provision of required information Timesheets – collate and enter weekly timesheet information as required/directed by each executive Other general administrative support — as required/directed by each executive, including (but not limited to) recording meeting minutes and actions, maintaining project information, recording learning/CPE hours, EY tool support and administration, data capture, processing and administration of business information, transcription of recorded meetings, ad-hoc service line specific tasks etc Skills and attributes for success The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. Administration and organization Enjoys problem solving Able to prioritize effectively Extremely organized and enjoys administration Strong network coordination skills Comfortable using IT database systems Interpersonal skills Excellent written and oral communication skills A strong team player who is comfortable working collaboratively with others Very good understanding of business functions and operations Must be able to work virtually, and independently Demonstrated ability in project planning & management Able to be diplomatic when dealing with clients Flexibility Respond well to deadlines and work outside of normal hours when required Comfortable working on several activities concurrently Able to work in a rapidly changing environment and prioritize accordingly Personal attributes Professional and diplomatic communicator Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Proficient in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook and Lync To qualify for the role, you must have Bachelor’s degree or equivalent Good command over English (written & spoken) is mandatory Ideally, you’ll also have Min 6 to 8 years of work experience of which at least 3 years in a supervisory role At least a year of experience working in a team environment handling virtual secretarial services is preferred Open to work in shifts

Responsibilities: * Calendars management & hotel bookings * Meeting planning, agenda creation * Fix appointments & travel arrangements * Office coordination & secretarial ops * Letter drafting & ticket booking

Role & responsibilities Calendar & Time Management • Prioritize and manage complex calendars with multiple stakeholders. • Proactively protect the CEOs time for strategic priorities. Communication Skills • Write, review, and filter emails, letters, and other communications. • Professional, clear, and tactful in both verbal and written communication. Meeting & Travel Coordination • Schedule and coordinate high-stakes meetings and travel itineraries. • Anticipate logistics, travel buffers, visa requirements, etc. Follow-Up & Execution Discipline • Follows through on tasks, nudges stakeholders, ensures closure. • Helps the CEO “stay on top” of commitments. Documentation & Record Keeping • Organize and maintain confidential records, reports, minutes, and data. • Be meticulous and dependable. Discretion & Confidentiality • Trusted with sensitive information—knows what to say, when, and to whom. • Must have a high “trust quotient” with the CEO. Prioritization & Decision-Making • Can independently decide what’s urgent vs. important. • Protects the CEO from unnecessary distractions. Preferred candidate profile

Skills: Administrative Support,Documentation&Records,Office Coordination, Excellent communication skills,Strong organizational &time-management skills 4 - 10yrs(female candidate preferred) Contact: 6383838110 Mail: jobs.istarbs@gmail.com

Calendar Management Travel Arrangement MOM Advance ms Office Required Candidate profile Should have 7-12 years of EA experience Only Gurgaon and south Delhi Residents Good Inter-personal skills Must be a Graduate Please share resume at roma@stenohouse.com or whatsapp at 9871176333

Ensuring the company complies with relevant laws, regulations, and corporate governance best practices. Liaising with external regulators, advisors, and shareholders, and building strong relationships with key stakeholders. Required Candidate profile Providing secretarial support to the board, managing correspondence, preparing reports, and ensuring effective communication Providing legal, financial, and strategic advice to the board and team

Role and Responsibility in organization: Flight, Hotel booking and Web checking- Boarding Pass for MD. Scheduling meetings, calendar arrangement and booking conference hall for the Director. Arrangement of VISA process, Travel Insurance, Currency, and International roaming for the MD during his International Business Travel. Scheduling and conducting online meetings and interviews through the ZOOM/Teams software. Event Organization and arrangement of Food like Snacks, Lunch and Dinner for the Guests during Business meetings. Attendance management. Sending new CVs to HR Team. Salary process for the MD’s driver on monthly basis. Keeps Bank Account Record of MD and works on Travel and Expense Statements on monthly basis. PO approval from the Managing Director through the system. Sending Diwali, New Year, Christmas wishing greetings /emails to all contacts of MD. Daily, weekly, monthly planner MIS updating. All Credit card statements of MD records keeping & forwarding to accounts Travel & Expense Dept. Processing of Visa documentation for the MD. MD Laptop Connecting & email checking, letter drafting and sending to concerned person. Appointment list display & reminder to MD. Visiting card scanning & updating in the Visiting Card Database. Prepares Monthly report and graphical representation for the same and Email sending to concern person.

Position: LLB with Company Secretary Experience : 5 to 10 Years Package: 12.00 LPA Location: Hyderabad H.O(Banjara Hills) Role & responsibilities The duties of a company secretary often include the following: Advising the Board on governance and strategic matters. Ensuring Compliance with the company's Articles of Association. Maintaining Statutory Registers such as registers of members, directors, and those with significant control. Filing essential documents with Companies House (confirmation statements, accounts, and director appointments). Overseeing communication between the company and its shareholders, including arranging annual general meetings (AGMs). While many of these duties are administrative, failure to perform them correctly can result in significant legal consequences for both the company and its officers. Preferred candidate profile Any CS with Real Estate or any Private limited company experience is preferable. Interested candidates can Share their CV to Sudheer.b@janapriyaupscale.com or HR Contact: 6309607444

Job Title: Spiritual Personal Director Location: Bangalore (Onsite) Reporting To: Founder / CEO Salary : 24 LPA & above (Salary not a constraint for the right candidate) Age Range: 35 to 40 Years Role Summary: We are seeking a Spiritual Personal Director, a unique blend of executive leadership and deep spiritual insight. This role demands a committed individual who can serve as a trusted advisor to the Founder while embodying spiritual values, maintaining confidentiality, and managing the organization and personal life of the Founder with discipline, grace, and presence. Key Responsibilities: * Serve as the right hand to the CEO in both professional and spiritual capacities. * Manage the Founders entire schedulepersonal, spiritual, and professional. * Handle executive communication: respond to emails, calls, and meeting coordination. * Travel planning and itinerary management for both work and spiritual retreats. * Uphold complete confidentiality, trust, and loyalty. * Lead and manage the Executive and Personal Care Teams (including EA, Driver, Cook, House Help). * Oversee petty cash, logistics, and resource allocation. * Act as an energetic bridge between the CEOs vision and the execution by the leadership team. Spiritual Alignment: * Be an anchor of the organizations spiritual vision * Support the Founder in reaching out to the world spiritually * Assist in content, talks, sessions, or retreats if required. * Guide others when appropriate, embodying humility and service-oriented leadership. Key Competencies: * Strong grounding in spiritual principles and practices * Leadership and team coordination abilities * calendar & time management skills * Business and spiritual acumenbalancing strategic thought with soulful presence * Clear, compassionate communication and presentation skills For quick response share your cv at hr-recruiter1@air.ind.in or whatsapp at 8083199828.

Job Description Executive Assistant to Director At Karyan, we thrive when our people thrive. We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role Support the Director primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities Manage professional and personal scheduling for Director, including agendas, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Required skills and qualifications Five or more years of experience in an administrative role reporting directly to upper management Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees Preferred skills and qualifications Experience in overseeing budgets and expenses Experience in developing internal processes and filing systems **Males candidate preferred

Technical Executive Assistant to Director: TechnicalExecutive Assistant Group CMRGreen Technologies Limited formerly known as Century Metal Recycling Limited is Indias largest producerof Aluminium and Zinc die-casting alloys with a combined annual capacity ofover approx 4, 18, 000 MT per annum. Since its inception in 2006, it hasmaintained its fast-paced growth by leveraging latest technology and continuousimprovement. CMR, which recycles aluminium scrap to make alloy, has 28-30percent market share in India and is nearly three times larger than itsnearest competitor. We are having strong presence at PAN India level (North, West & South) with 13 manufacturing units, 5000 strong workforce andsupplies to major automotive industry in India including tier one OEMs likeMaruti Suzuki, Honda Cars, Bajaj Auto, Hero MotoCorp and Royal Enfield Motors. Designation: ExecutiveAssistant Reportsto: - Director JobBand: A/B No.of Posts: 03 Qualifications: Essential: Bachelors degreein B.E / B. Tech or a relevant discipline Desired: Degree/ Diploma in GeneralManagement Experience: 3-5 years of experience in atechnical support role, with at least 2 years in an executive assistantposition, associated with Senior Management Level JobProfile: PositionDescription: Thisposition holder will be required to provide high level administrative supportto the Hub Head with the day-to-day business of the organization includingscheduling meetings and maintaining directors calendar, preparingcorrespondence, coordinating travel, other related functions. KeyResponsibilities: TechnicalSupport: -Assistthe Director in researching and analyzing technical data related to ongoing andupcoming projects. -Preparedetailed reports, presentations, and technical documents for internal andexternal meetings. -Stayupdated on industry trends and innovations relevant to the Director's scope ofwork. AdministrativeSupport: -Managethe Director's calendar, including scheduling meetings, appointments, andtravel arrangements. -Handleincoming correspondence and communications, ensuring timely responses. -Organizeand maintain confidential files, records, and documents. Communication: -Actas a liaison between the Director and internal/external stakeholders, ensuringclear and effective communication. -Draftand edit technical reports, emails, and other documents as needed. -Preparemeeting agendas, minutes, and follow-up actions. OtherDuties: -Assistwith the preparation of budgets, expense reports, and financial documents. -Performother related duties as assigned to support the Director. KeyFunctional Skills: Calendar Management MS Office MOM Organizational Skills, Multitasking. Time Management Data Entry CoreCompetencies Strong time management skills and ability to coordinate and prioritize projects and assignments with little supervision. Must be self-directed and detail oriented in completing assigned projects and tasks. Able to maintain absolute confidentiality in all business matters required. Should be comfortable travelling to Plants and other locations as advised Discipline in Time General: Age- 25 -35 Years Candidateshould not be a frequent Changer CTCRange: - 8 LPA to 15 LPA NoticePeriod: Joining Period Max 30 Days. We can Buy Notice Period if required Hindilanguage is must to have along with regional language. Location: 1. Corporateoffice : 7th Floor, Tower 2, L & T Business Park, 12/4 Delhi Mathura Road (Near Delhi BadarpurBorder) Faridabad, Haryana, 121003.

Job Title: Personal Secretary / Executive Assistant / Confidential Secretary / Personal Assistant to [Specify Executive, e.g., Director, CEO, MD] Department: Executive Office / Administration Reports To: The Executive being supported (e.g., Director, CEO, Managing Director) Location: Nagpur, Maharashtra, India (Primarily office-based, with occasional travel as required by the executive's schedule). Job Summary: We are seeking a highly organized, discreet, and proactive Personal Secretary to provide comprehensive administrative and secretarial support to a senior executive at our Nagpur office. The ideal candidate will be instrumental in ensuring the efficient management of the executive's professional schedule, communications, and administrative tasks, often extending to personal errands with utmost confidentiality. This role requires exceptional communication skills, impeccable attention to detail, and the ability to anticipate needs in a fast-paced environment. Key Responsibilities: Calendar & Schedule Management: Manage and maintain the executive's complex calendar, including scheduling appointments, meetings, conferences, and travel. Prioritize and manage daily workflow, ensuring timely execution of tasks and adherence to deadlines. Remind the executive of important tasks and deadlines, ensuring they are well-prepared for all engagements. Communication Management: Screen and direct phone calls, emails, and correspondence, prioritizing urgent matters. Draft, review, and send professional emails, letters, memos, and other documents on behalf of the executive. Act as a primary point of contact and liaison between the executive and internal staff, clients, and external stakeholders. Meeting & Event Coordination: Coordinate internal and external meetings, including booking venues, arranging necessary equipment, sending invitations, and tracking RSVPs. Prepare meeting agendas, compile necessary documents, and take accurate minutes during meetings. Follow up on action items from meetings to ensure timely completion. Travel Arrangements: Plan and arrange comprehensive travel itineraries (flights, hotels, transport) for the executive, both domestic and international. Process visa applications and ensure all travel documentation is in order. Document Preparation & Management: Prepare, proofread, and format confidential reports, presentations, proposals, and other business documents using advanced MS Office features. Create and maintain highly organized physical and digital filing systems for all executive documents, ensuring easy retrieval and confidentiality. Confidentiality & Discretion: Handle highly sensitive and confidential information with absolute discretion and professionalism. Maintain strict privacy regarding executive's personal and professional matters. Expense & Budget Management: Manage and reconcile the executive's expense reports and corporate credit card statements. Assist in tracking and managing the executive's departmental budget or allocated funds. Office & Personal Support: Manage office supplies and resources for the executive's immediate office area. Handle occasional personal errands or tasks for the executive, ensuring their smooth professional and personal integration. Welcome and assist visitors to the executive's office. Liaison & Coordination: Facilitate effective communication and coordination across different departments and with external parties on behalf of the executive.

Parmod Sharad and Associates is seeking a highly motivated and intelligent Company Secretary (CS), candidate having strong academic credentials, excellent knowledge of company law and ROC compliance along with proactive & humble attitude.

Responsibilities: * Coordinate meetings & travel arrangements * Maintain confidentiality at all times * Manage correspondence via email & phone * Prepare reports using Excel software Cafeteria Health insurance Annual bonus Provident fund

Min of 1 year of relevant experience to support senior management through calendar management, travel coordination, and efficient communication handling. Location: Medhipatnam (Hybrid Mode) Timings - US Shift Required Candidate profile Minimum 1 year of experience in a similar role. Strong organizational and multitasking skills. Excellent verbal and written communication. Proficient in MS Office (Word, Excel, Outlook, PowerPoint).

Role & responsibilities Work directly with the Managing Partner to support all aspects of her daily work routine. • Maintain the Managing Partners calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs. Determine priority of matters of attention for the Managing Partner; redirect matters to staff to handle, or handle matters personally, as appropriate. • Keep the Managing Partner advised of time-sensitive and priority issues, ensuring appropriate follow-up. • Routinely perform a wide variety of support duties. Compose and prepare letters relating to routine correspondence for the Managing Partners signature. • Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials. • Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate. Preferred candidate profile A detail-oriented self-starter with prior experience. • Someone who exhibits sound judgment with the ability to prioritize and make decisions • Energetic and eager to tackle new projects and ideas • Comfortable interacting with high-level executives • A team player capable of cultivating productive working relationships across the firm • Resourceful, can-do attitude • Thrives in a fast-paced environment

- Assist in Day to Day HR and Business Operations - Manage Client POC , Co-Ordination and Follow up - Candidates from HR / Recruitment industry Preferred - Call / whatsapp 8389837143 Required Candidate profile - Female Candidates with Modern outlook - 2-5 Years of Relevant Experience - Excellent Communication Skills in English Call / whatsapp 8389837143

Executive Assistant Exp- 5+ Years Loc- Gurgaon Skills- Office Administration, Travel Mgt, Hotel Booking, Calender Mgt, Interview Scheduling, Traveling etc CTC upto 10L Immediate joiners Required Candidate profile Call Vikas 8527840989 Email vikasimaginators@gmail.com

Role & responsibilities PreAn Executive Assistant (EA) to a Chairman is a highly demanding and crucial role, requiring a sophisticated blend of administrative, interpersonal, and strategic skills. Here are the key skills required: I. Core Administrative & Organizational Skills: Exceptional Organizational Skills: This is paramount. The EA must be able to manage multiple tasks, priorities, and projects simultaneously, ensuring nothing falls through the cracks. This includes physical and digital filing systems. Calendar Management: Expertly managing a complex and often rapidly changing calendar, including scheduling, rescheduling, prioritizing meetings, and organizing personal events. Travel Management: Arranging comprehensive domestic and international travel, including flights, accommodation, transport, visas, and detailed itineraries. Communication Management: Handling incoming correspondence, drafting professional emails, letters, and other documents on behalf of the Chairman, and acting as a professional gatekeeper for calls and queries. Document Preparation: Proficiently preparing reports, presentations, board packs, briefing notes, and other essential documents, often requiring research and data analysis. Meeting Coordination: Planning and orchestrating meetings, including preparing agendas, coordinating logistics, taking accurate minutes, and ensuring follow-up on action items. Expense Management: Compiling and submitting expense reports, managing budgets, and performing light bookkeeping tasks. Office Management: Overseeing general office operations, including ordering supplies, managing equipment, and ensuring an efficient work environment. II. Interpersonal & Soft Skills: Confidentiality and Discretion: Handling highly sensitive and confidential business and personal information with the utmost integrity and professionalism. This is non-negotiable. Exceptional Communication (Verbal and Written): Clear, concise, and professional communication is vital. The EA acts as a primary point of contact and liaison, requiring strong verbal skills for interactions and impeccable written skills for all correspondence. Proactivity and Anticipation: The ability to anticipate the Chairman's needs, often before they are even articulated. This includes preparing for meetings, foreseeing potential issues, and taking initiative to offer solutions. Problem-Solving: Thinking on their feet and coming up with quick, effective solutions to unexpected issues or challenges. Adaptability and Flexibility: The role is dynamic and unpredictable. An EA must be able to handle sudden changes, new challenges, and often work flexible hours. Attention to Detail: Meticulous attention to detail is critical to ensure accuracy in all tasks, from scheduling to document preparation. Emotional Intelligence: Understanding and managing one's own emotions, and perceiving and influencing the emotions of others. This is crucial for navigating complex relationships and managing high-pressure situations. Professionalism: Maintaining a highly professional demeanor, appearance, and attitude at all times. Interpersonal Skills: Building strong relationships with internal and external stakeholders, fostering a positive and collaborative environment. Judgment and Decision-Making: Making appropriate, informed decisions regarding priorities and available time, often with limited guidance. Strategic Thinking: While primarily an administrative role, a top-tier EA often contributes to strategic planning by anticipating needs and providing relevant information. III. Technical Skills: Advanced Computer Proficiency: Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Calendar and Scheduling Software: Proficiency with tools like Google Calendar, Outlook Calendar, etc. Project Management Tools: Familiarity with project management software (e.g., Asana, Trello) can be beneficial for tracking initiatives. Communication Platforms: Comfort with video conferencing tools (Zoom, Microsoft Teams) and internal communication platforms (Slack). CRM Software (Optional but beneficial): Depending on the industry, knowledge of CRM systems can be an asset. Data Entry and Report Generation: The ability to accurately input data and generate meaningful reports.

Key Responsibilities: Manage and maintain schedules, appointments, and travel arrangements. Screen and respond to phone calls, emails, and other communications. • Organize meetings, take minutes, and ensure timely follow-ups. Handle confidential information with discretion and integrity. Coordinate logistics for travel, events, and personal errands. Prepare reports, presentations, and correspondence. Maintain filing systems, contact databases, and office supplies. Liaise with internal staff and external stakeholders on behalf of the executive. Perform ad hoc tasks and projects as assigned. Qualifications & Experience: Proven experience as a Personal Assistant, Executive Assistant, or similar role. Excellent verbal and written communication skills. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint). Strong organizational and time-management skills. Discretion and confidentiality. Ability to multitask and work under pressure. Bachelors degree preferred (not mandatory depending on experience) Key Skills: Flexible and adaptable. Tech-savvy with knowledge of productivity tools and apps. Punctual and dependable. Positive attitude and professional demeanour

Role / Title: Senior Manager Compliance Handling Secretarial work independently. Ensuring the Corporate law compliances and adherence to group compliance requirements. Position: Full-time employment (Mumbai) Joining: Immediate Education: Qualified Company Secretary LLB/LLM Preferred Experience: 5 7 Years (experience in a startup is preferred) Secretarial compliances under the Companies Act Drafting client agreements & MoUs. (preferred) Exposure to ESG standards & practices (preferred) Responsibilities: To ensure compliances for various applicable regulations and ensure adherence to group compliance requirements. Statutory Compliances under the Companies Act. To handle legal & secretarial due diligence process Conducting Board and General meetings and preparing and finalising all the documents with respect to the same. Assist in preparation of annual filings. Reporting, preparing & maintaining Dashboard & MIS Analysing the provisions of various Acts and addressing queries thereof Coordinating with Auditors, Finance Team, Business Team, Directors, Investors, Regulators, Statutory Body, and Corporates etc. Proactive approach in releasing / implementation of new circulars Mitigate risk relating to penal consequences. Maintaining and sharing documents for internal and external audits. Drafting and finalizing various legal documents, letters, responses to various authorities etc. ESG Compliances Adherence to standards & practices related to Environmental, Social & Governance factors Governance: The incumbent will work with the leadership team and will be custodian of the governance & ethical ecosystem including regulatory compliances & adherence to ESG standards & practices Mandatory skills/qualities: Good written and verbal communication, drafting & presentation skills, and legal knowledge. If interested, please send your resume on priya.hunari@ciel.co.in

Job Role: Executive - Legal & Compliance Handling Corporate law compliances and adherence to group compliance requirements. Position: Full-time employment (Mumbai) Joining: Immediate Education: Qualified or Semi Qualified Company Secretary Preferred: Semi or Qualified Company Secretary / Law Graduate pursing CS 2 - 5 Years experience (including CS internship experience) Internship as mandated by ICSI or any other relevant experience in this domain. Experience: Sound knowledge of Companies Act 2013, Limited Liability Partnership Act, 2008 and Insurance Regulatory and Development Authority of India (Registration of Corporate Agents) Regulations, 2015. Experience in Internal Audit. Legal agreement drafting and vetting for different purposes. Drafting and finalising various legal documents, letters, responses to various authorities etc. Knowledge of and experience in drafting of Board and committee meeting documents, Responsibilities: To ensure compliances for various applicable regulations and ensure adherence to group compliance requirements. Statutory Compliances under the Companies Act, 2013, Limited Liability Partnership Act 2008 and Insurance Regulatory and Development Authority of India (Registration of Corporate Agents) Regulations, 2015. Conducting Board and General meetings and preparing and finalising all the documents with respect to the meetings. Assist in preparation of financial statements. Reporting, preparing & maintaining Dashboard & MIS Analysing the provisions of various Acts and addressing queries thereof Coordinating with Auditors, Finance Team, Business Team, Directors, Investors, Regulators, Statutory Body, and Corporates etc. Proactive approach in releasing / implementation of new circulars Mitigate risk relating to penal consequences. Maintaining and sharing documents for internal and external audits. Governance: Be a responsible owner and ensure compliances for all executive deliverables pertaining to the Company Secretarial function and corporate laws. Candidate will be directly answerable to the Managing Director and will be jointly answerable for matters relating to all internal and external audits. Mandatory skills/qualities: Good written and verbal communication, drafting & presentation skills, and legal knowledge. If interested, please send your resume on priya.hunari@ciel.co.in

Roles & Responsibilities Calendar Management. Travel Management. Liaison & Scheduling Daily blocking of meetings with the DRs globally. Working in SAP for creation of PR & doing SRN. Arranging Team Lunch/ Dinner. Claiming expense in Concur. Vendor Management. Working in GAM & assisting Auditors with their requirements. Taking care of logistics & admin related work. Drafting letters independently. Taking care of the Team & their requirements. Maintaining confidentiality. Approval support - coordinating online support & assisting VP for approvals in SAP also maintaining records. Daily scheduling. Handling vast dynamics of VP calendar and making changes. Preparing pending meeting list and updating the CEO & the CXO’s calendar and ensuring the smooth function of day-to-day activities & meeting up the deadlines. Secretarial Duties: Answering calls, taking messages and handling correspondence maintaining diaries and arranging appointment typing, preparing and collating reports filing organizing and servicing meetings (producing agendas and taking minutes) managing databases prioritizing workloads implementing new procedures and administrative systems liaising with relevant organizations and clients coordinating mailshots and similar publicity tasks logging or processing bills or expenses Independent Drafting Calendaring Handling calls on behalf of the VP. Letter drafting Sending invites to external parties Vendor management Festive Emailer / Gifting. Surfing Internet LinkedIn approach Daily Scheduling & Calendar Management Support- Adequate support provided to ensure smooth functioning of his day. Ensure effective functioning of the VP through calendaring, scheduling meetings and teleconferences. Assist with the Agenda, reservation of venue, and pre-administer all aspects relating to the meetings. Meeting management: Attend meetings and prepare agenda, schedule of the meetings and MOMs. Ensure rigorous follow-ups to close all pointers of the meetings. Follow up & Data Completion: Completed projects by assigning work to clerical staff; followed up rigorously on results. Provided historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Secured information by completing data base backups. Conserved VP’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Provide resolution and respond to queries in a specific TAT. General Business Skills The ability to lead and motivate, able to think creatively and strategically to overcome obstacles and ensure harmonious relations. Strong analytic skills and judgment driven decision-making skills. Excellent written, verbal and interpersonal communications skills

-Administrative & secretarial support -Calendar Management, Meetings & conference Arrangements - Strong Follow ups, coordinate with MD - Internet, Excel Speak Telugu kindly mail your Resume to adducoindia@gmail.com Required Candidate profile Female Candidate Any Graduate Location: Alwarpet, Valasaravakkam, Jafferkhanpet Good Communication- Oral and Written Good in Ms Office Gokuladevi 8668041213 kindly reach us at adducoindia@gmail.com

We are hiring for Company Secretary Location: Noida, Sec-63 Qualification: Bachelors degree in Law, Business, B.Com., M.Com. or equivalent Experience: 7-8 Years Required Skills Proven experience in managing corporate governance and compliance matters. Expert knowledge of company law, corporate governance, and regulatory compliance. Strong consulting skills to advise the board on matters of ethics, governance, and legal obligations. Proficient knowledge of MS- Office. Excellent note-taking skills to accurately record meeting minutes. Skills for financial analysis to assess company accounts and performance. Strong research, analytical, and problem-solving skills. Strong attention to detail and organizational skills. Ability to work under pressure and meet deadlines. Maintain integrity and discretion, and possess the ability to handle confidential information. Job Responsibilities Prepare and distribute documents for board, committee, and shareholder meetings, including agendas, minutes, and briefing papers. Prepare documentation for company financial and performance considering company's IPO process. Continuous interaction with CA and financial stakeholders. Attend all board meetings, take accurate minutes, and compile records. Ensure company adherence to all filing and compliance requirements. Advise the chairman and board members on matters of corporate governance, ethics, and regulatory obligations. Provide administrative support to the chairman, CEO, Directors, Board members, CA and investors. Oversee document retention policies to ensure legal compliance.