1432 Secretarial Activities Jobs - Page 41

Responsibilities: * Manage executive schedule & travel arrangements * Maintain confidentiality at all times * Coordinate meetings & calendar management * Ensure secretarial compliance & operations Health insurance Provident fund Annual bonus

Executive Support: Manage executives' calendars, scheduling appointments, meetings, and travel arrangements. Screen and prioritize incoming communications, including emails, phone calls, and correspondence. Prepare agendas, presentations, and other materials for executive meetings and engagements. Conduct research and gather information to support decision-making and strategic initiatives. Strategic Planning: Assist in the development and implementation of strategic plans and initiatives. Coordinate with various departments and stakeholders to gather data and insights for strategic analysis. Help prioritize projects and allocate resources effectively to meet strategic objectives. Monitor progress on strategic goals and provide regular updates to executives. Project Management: Oversee and coordinate projects on behalf of the executive team, ensuring timely completion and alignment with strategic priorities. Track project milestones, budgets, and deliverables, providing status reports as needed. Anticipate potential risks and proactively address issues to keep projects on track. Communication and Liaison: Serve as a liaison between executives and internal/external stakeholders, maintaining professional and diplomatic communication. Draft and edit correspondence, reports, and presentations on behalf of executives. Facilitate communication within the executive team and across departments to ensure alignment on key initiatives. Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and discretion. Maintain strict confidentiality regarding executive decisions, discussions, and proprietary information. Exercise judgment and tact in all communications and interactions. Education and Experience Bachelor's degree in Business Administration, Management, or related field preferred. Proven experience 4 years as an Executive Assistant or similar role supporting senior executives. Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment. Excellent communication and interpersonal skills, both written and verbal. Proficiency in office productivity tools (e.g., Microsoft Office Suite, Google Workspace). Discretion and confidentiality are paramount. Experience in strategic planning, project management, or business analysis is a plus. Proven Experience working in Production Plant. Traits: Proactive and self-motivated with a strong sense of initiative. Detail-oriented with a focus on accuracy and quality. Flexible and adaptable to changing priorities and demands. Professional demeanor with the ability to interact confidently with executives and stakeholders at all levels. Problem-solving mindset with the ability to think critically and propose solutions. Company website: http://www.illusiondentallab.com/ http://www.laxmidental.com/ https://www.illusionaligners.com/ Looking for candidates who are comfortable working for Monday to Saturday

Manage the MD’s schedule, appointments, meetings, and travel arrangements. Prepare reports, presentations, and correspondence on behalf of the MD. Handle confidential information with discretion and professionalism Maintain accurate records, files,

Position: Executive Assistant to CFO (Secretarial role) Job Location: BKC, Mumbai Working: Mon to Fri (Work from office) We are seeking a highly organized and proactive Executive Assistant t o support the Chief Financial Officer (CFO) in a fast-paced, dynamic environment. The ideal candidate will possess strong communication skills, exceptional attention to detail, and the ability to handle sensitive information with integrity. This is a high-visibility role that offers exposure to strategic decision-making and the inner workings of a leading organization. Key Responsibilities: Calendar Management: Schedule and coordinate internal and external meetings, conferences, and events for the CFO; manage day-to-day appointments and deadlines. Travel Arrangements: Plan and manage complex travel itineraries including flights, accommodation, and ground transportation; process travel reimbursements. Documentation & Communication: Draft, proofread, and manage confidential correspondence, reports, presentations, and meeting minutes. Stakeholder Coordination: Act as a liaison between the CFO and internal teams, board members, investors, auditors, and other key stakeholders. Meeting Support: Prepare agendas, collate materials, ensure timely distribution of documents, and follow up on action items. Confidentiality & Discretion: Handle sensitive financial and strategic information with the highest level of confidentiality. Project Assistance: Support the CFO in strategic and operational projects, including financial reporting cycles and board meeting preparations. Record Keeping: Maintain accurate records, organize filing systems, and ensure compliance with internal and regulatory standards. Office & Administrative Support: Assist with general administrative tasks, including expense tracking, vendor coordination, and executive office supplies. Candidate Requirements: Bachelors degree in Commerce, Business Administration, or a related field. 5+ years of experience as an Executive Assistant or Secretary to C-suite executives, preferably in finance or corporate settings. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with modern collaboration tools (e.g., Teams, Zoom). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. High degree of professionalism and judgment. Discreet, trustworthy, and capable of handling sensitive information with integrity. Comfortable working in a high-pressure, fast-paced environment.

Additional Career Level Description: Knowledge and application: Seasoned, experienced professional; has complete knowledge and understanding of area of specialization. Uses evaluation, judgment, and interpretation to select right course of action. Problem solving: Works on problems of diverse scope where analysis of information requires evaluation of identifiable factors. Resolves and assesses a wide range of issues in creative ways and suggests variations in approach. Interaction: Enhances relationships and networks with senior internal/external partners who are not familiar with the subject matter often requiring persuasion. Works with others outside of own area of expertise, with the ability to adapt style to differing audiences and often advises others on difficult matters. Impact: Impacts short to medium term goals through personal effort or influence over team members. Accountability: Accountable for own targets with work reviewed at critical points. Work is done independently and is reviewed at critical points.

Job Title : Executive Assistant Location State : Haryana Location City : Gurgaon Experience Required : 5 to 6 Year(s) Shift: Day Shift Work Mode: Onsite Position Type: Contract Openings: 1 Company Name: VARITE INDIA PRIVATE LIMITED About The Client: An American multinational computer technology company headquartered in Austin, Texas, United States. A global technology provider offers a comprehensive suite of software solutions, encompassing a flagship relational database management system, enterprise resource planning, customer relationship management, and cloud services. Additionally, the company delivers middleware products, business intelligence tools, and industry-specific applications, addressing diverse business needs worldwide. As a key player in application development, it stewards a widely utilized programming language. These software solutions cater to businesses across various industries and are widely adopted for scalability, security, and innovation. About The Job: CORE RESPONSIBILITIES Calendar Travel & Logistics Expenses Coverage Provide high-volume calendaring, travel, and expense support • Provide Admin services during designated support hours • Manage complex calendars for multiple clients in multiple locations • Schedule internal and external meetings for multiple clients • Schedule and manage recurring and ad-hoc meetings and room bookings across campuses • Establish ongoing relationship and communications with clients to learn business priorities and apply to support Partner with clients and other Administrative Assistants for meeting coordination • Provide proactive time management recommendations to executives • Coordinate domestic and international travel arrangements via travel tool • Prepare and submit corporate card expense reports • Maintain program scope of support within agreed-upon service level agreements • Provide coverage support for fellow colleagues Qualifications: B.COM/ MBA/ BCA/ MCA/ B.TECH/ MCA How to Apply: Interested candidates are invited to submit their resume using the apply online button on this job post. Equal Opportunity Employer: VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status. Unlock Rewards: Refer Candidates and Earn. If you're not available or interested in this opportunity, please pass this along to anyone in your network who might be a good fit and interested in our open positions. VARITE offers a Candidate Referral program, where you'll receive a one-time referral bonus based on the following scale if the referred candidate completes a three-month assignment with VARITE. Exp Req - Referral Bonus 0 - 2 Yrs. - INR 5,000 2 - 6 Yrs. - INR 7,500 6 + Yrs. - INR 10,000 About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.

The Personal Executive Assistant will provide dedicated support to a senior executive within a residential setting at Mylapore. This role requires managing personal schedules, overseeing residence-related coordination, and acting as a trusted point of contact for both personal and confidential tasks. The ideal candidate should be highly organized, professional, and capable of maintaining discretion at all times. --- Key Responsibilities: Executive Personal Support: Manage and coordinate daily personal appointments and household calendar Liaise with office executive assistants for alignment of personal and professional commitments Draft personal correspondence, reminders, and prepare briefs for the executive Organize and accompany the executive to private events, family functions, or visits as required Household Coordination: Supervise and coordinate residence staff (drivers, cooks, housekeepers, etc.) Ensure the residence is well maintained, organized, and guest-ready at all times Manage personal errands, shopping, courier services, and vendor follow-ups Oversee home deliveries, repairs, and inventory of essential supplies Travel & Event Support: Plan personal travel including ticketing, hotel bookings, and itineraries Handle logistics for family occasions, private functions, or executive retreats Coordinate guest hospitality at the residence Confidentiality & Discretion: Handle sensitive personal, family, and financial information with the highest level of trust Maintain discretion in communication and documentation --- Key Skills & Attributes: Strong verbal and written communication (English & Tamil) High level of personal etiquette and professionalism Tech-savvy comfortable with email, WhatsApp, online shopping, Google Calendar, etc. Discreet, reliable, and trustworthy Proactive, disciplined, and detail-oriented Presentable and courteous at all times --- Qualifications & Experience: Any Bachelors Degree; preference for hospitality, secretarial, or management background 10+ years of experience in a similar role supporting high-net-worth individuals or senior executives Familiarity with managing large households and personal logistics Location : Mylapore, Chennai Age Range : 35- 50 Pls share your profile in whatsapp @ 9884800746

Job Summary: We are seeking a highly organized, proactive Executive Assistant to act as a central point of coordination for internal team communications and task follow-ups. This role will significantly reduce executive workload by managing team. Work from home

Job Description: Summary: Assist with corporate compliance, board meeting administration, and secretarial duties. Maintain records, prepare filings, conduct research, and support policy development. Responsibilities: Compliance: Assist with statutory filings, record maintenance, and regulatory tracking. Board Meetings: Prepare agendas, minutes, and maintain resolutions. Administration: Support corporate record management, share transfers, and annual report preparation. Research: Conduct legal research and maintain document libraries. Development: Participate in training and stay updated on regulations. Qualifications: 0-1 years post-qualification experience ICSI Associate member or CS Professional completion. Strong knowledge of Companies Act and corporate laws. Excellent communication and organizational skills. Proficient in MS Office. Preferred: Experience with MCA E-filing. Basic understanding of SEBI regulations. Skills: Compliance, Governance, Drafting, Record Keeping, Communication, Organization, Research. Compensation Competitive salary based on qualifications and experience. Interested candidates kindly share CV on hr.capstone@msglobal.co.in

Job Title : Executive Assistant to Leadership Team Experience : 10-20 years Location : Pune, Shivaji Nagar Employment Type: First 6 months contract Gender Preference : Female Candidates Only Job Summary: We are seeking a highly organized and proactive Executive Assistant to support our leadership team. The ideal candidate must have excellent English communication skills, exceptional coordination abilities, and experience in travel management, scheduling, vendor relations, and client interactions. This role requires multitasking, professionalism, and a keen attention to detail while assisting three senior leaders. Key Responsibilities: Executive Support: Provide high-level administrative assistance to three senior leaders, ensuring seamless day-to-day operations. Meeting Coordination: Schedule, organize, and manage meetings, ensuring all necessary materials and agendas are prepared in advance. Travel & Accommodation: Arrange domestic and international travel, including flight bookings, hotel reservations, and itinerary management. Vendor Management: Handle vendor relationships, negotiations, and service agreements for office and business-related needs. Client Relationship Management: Act as a liaison between the leadership team and clients, ensuring smooth communication and relationship management. Calendar & Appointment Management: Efficiently plan and manage executives' schedules, prioritizing commitments and deadlines. Event Planning: Coordinate corporate events, conferences, and business engagements as required. Confidentiality & Discretion: Handle sensitive business and personal information with the highest level of confidentiality and professionalism. Key Requirements: Experience : 10-20 years in an executive assistant, administrative, or similar role. Education : Bachelor's degree in Business Administration, Communications, or a related field (preferred). Skills: Outstanding English communication skills (both written and verbal). Strong organizational and multitasking abilities. Expertise in travel bookings, hotel reservations, and vendor coordination. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools Ability to work under pressure and manage multiple priorities effectively. High level of discretion and professionalism in handling confidential information. Why Join Us? Work in a dynamic and professional environment supporting senior leadership. Opportunity to build strong client and stakeholder relationships. Competitive compensation and career growth opportunities. If you meet the above requirements and are eager to take on a challenging yet rewarding role, we encourage you to apply! Interested candidates can send their resumes on - uditak@gttfoundation.org Contact Number- Udita 8087541813

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports. Required Candidate profile #Experience to worked with Top Management. #Excellent Oral & Written communication skills if interested, share your cv on sangeeta@stenohouse.com

Roles and Responsibilities Manage daily administrative tasks, including correspondence, calendar management, and travel arrangements. Coordinate meetings and events by preparing meeting minutes (MOM) and ensuring timely communication with attendees. Provide secretarial support to senior executives as required. Maintain accurate records of company documents and files. Perform other related duties as assigned by the organization's leadership team.

* Manage and maintain the MD's diary and email account. * Filter emails, highlight urgent correspondence, and attachments. * Organize inbound emails into the appropriate folders * Respond to emails as much as possible, dealing with appointments.

Description The goal of this position is to provide a wide range of business operations administrative and general support duties of a highly responsible and confidential nature to executive leadership. Roles and Responsibilities: Serves as a liaison between executives, internal management, employees, clients, and visitors as required. Reviews incoming correspondence via paper or email, lead initiative to determine appropriate action required. Leads and monitors issues for appropriate follow up. Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments. Plans, coordinates, and supports meeting and conferences. Arranges domestic and international travel. Coordinates data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned. Assists with processing department financial data as it relates to budgets, accounts payable, and generating various financial queries and reports. Administers the department/business unit record keeping system; updates various department/business unit records and publications; ensures that department/business unit files are maintained in accordance with company policies and procedures; reviews requests for information and determines the appropriateness of release. Provides informal assistance such as technical guidance, and/or training to coworkers. Coordinates and assigns tasks to co-workers within a work unit and/or project. Drafts confidential correspondence, edit documents, take and transcribe minutes of meetings, and perform other administrative and secretarial duties. Creates, maintains, and/or updates various databases. Extrapolates, analyzes, and presents data for management information reporting purposes.

compliance calender secretarial records annual returns secretarial compliance board minutes MIS GST Filling Legal Filling Dealing with Big Four Audit firms Internal Audit Capex Management FAR Audit

Manage and optimize the MD's daily schedule, appointments, and travel arrangements (domestic & international), calendar management, Handle confidential correspondence. executive reports, meeting arrangements. Required Candidate profile Any Degree with 5 to 6 years exp as a Executive Assistant to senior level executive. Knowledge of Malayalam, Hindi, English. Good computer and communication skill.

As a Consultant you'll participate in many aspects of the software development lifecycle, such as design, code implementation, testing, and support. You will create software that enables your clients' hybrid-cloud and AI journeys. Your primary responsibilities include Comprehensive Feature Development and Issue Resolution, Stakeholder Collaboration and Issue Resolution and Continuous Learning and Technology Integration Required education Bachelor's Degree Preferred education Master's Degree Required technical and professional expertise Should have minimum 3 or more years of relevant experience in FDI Should have good knowledge of integrating with Web Services, XML (Extensible Markup Language) and other API (Application Programming Interface) to transfer the data from source and target, in addition to database. Should have hands on experience in complex data migration between heterogeneous large complex databases (Oracle database is must) Being eager to learn new technologies and implementing the same in feature development Preferred technical and professional experience Exposure in risks management and resolving issues that affect release scope. Ability to maintain quality and bring potential solutions to the table

Responsible for Secretarial, Clerical & administrative support to COO / PLANT DIRECTOR Manage & maintain COO schedules Prepare & publish key business metrices Daily administrative tasks - Ticket booking, Car arrangement, Visitor Management, MIS et Required Candidate profile Any UG/PG 6-10yrs exp as EA/PA to Director/COO level Strong in MIS, Data Analytics, English Communication, MS Office, Social Media, Negotiation, Diplomatic skills must Willing to work @ Cuddalore Perks and benefits Excellent Perks. Must relocate near CUDDALORE

Responsibilities: * Schedule meetings & appointments * Handle calls, emails & correspondence * Manage executive calendar & travel plans * Coordinate secretarial activities * Generate leads through networking

We are seeking a highly organized and proactive Executive Assistant to support the CEO. The ideal candidate will handle a variety of administrative tasks, manage schedules, coordinate meetings, and act as a liaison both internally and externally.

Drafting of Agenda, Notices, attendance sheets, and Resolutions of Board Meetings, Committee Meetings and General Meetings and maintaining Statutory Registers Drafting of Minutes of Board Meetings, Committee Meetings and General Meetings.

FIRST POINT OF CONTRACT FOR ALL MAIL ,CALL FOR DIRECTOR MAINTAIN DAIRIES ,MEETING CALENDER & APPOINTMENT etc MONITOR,SCREEN,RESPONCE TO INCOMING MAILS & IMP.CALL 3- 12 Yrs EXP FEMALE FROM BANGLORE OR MUMBAI PREFERED CV WHATSAP RAJ -9911470610 Required Candidate profile PREFERENCE SHALL BE GIVEN TO FEMALE SAL UPTO 1.5 TO 2 LAKHS PM-AS PER CANDIDATE PREFERENCE SHALL BE GIVEN WHO WANTS TO WORK IN FOR COMPANY LONG TERM ONLY - CONSTRUCTION MUST BE HAD WOKING & HONEST Perks and benefits FOOD & ACCOMODATION MAY PROVIDED GOOD CANDIDATE

Responsibilities: * Handle the Branches actives the same report to CEO by End of the day * Visit our Branches monthly once conduct meeting * Manage CEO schedule & calendar * Provide administrative support * Maintain confidentiality

The core responsibility of providing high-level administrative to senior executive,often including CEOs or managers. This role requires strong communication, and interpersonal skills to manage calendars, correspondence, Business Operations Required Candidate profile scheduling meetings, coordinating travel, handling correspondence, and managing information flow Excel Knowledge Exp In HR And Operations Preferred Only Female Preferred

. We’re looking for an Executive Assistant for a reputed real estate firm based in Mangalore Excellent communication and coordination skills Real Estate or related industry experience preferred