1432 Secretarial Activities Jobs - Page 45

Handle compliance and corporate finance for listed and private companies ensuring governance practices statutory filings and documentation are accurate and compliant with regulations board meeting minutes statutory filing and other corporate document

Ensure regular daily morning meetings, preparing and circulating minutes to all concerned departments. Calendar management, Trevelling management. Managing other functions related to MD

Manufacturing Industry Profile - CS Management Trainee Qualification - pursuing or has cleared CS, in a Jaipur based company (having various subsidiaries) Salary - Upto 4.2 LPA Location - Jaipur Job Summary: We are seeking a motivated and detail-oriented Company Secretary Trainee to assist our corporate secretarial and compliance functions. The role offers hands-on exposure to company law, regulatory compliance, and corporate governance practices in a manufacturing environment. Key Responsibilities: * Assist in the preparation and filing of ROC forms, Board resolutions , notices, and minutes. * Support the organization and execution of Board, Committee , and General Meetings . * Maintain and update statutory registers , records, and secretarial files. * Assist in compliance with Companies Act, 2013 , SEBI regulations (if applicable), and other statutory laws relevant to manufacturing. * Liaise with regulatory authorities like MCA, SEBI, Stock Exchanges (if listed), and others as required. * Conduct research on legal and regulatory updates impacting the manufacturing sector. * Support documentation related to contracts, agreements, and MOUs. * Coordinate with internal departments (Finance, HR, Operations) to ensure integrated compliance. * Assist in audits related to secretarial and legal compliance (including Secretarial Audit). * Maintain proper records of licenses, approvals, and other statutory documents. Coordinate With . DCS Group 6375367126 (Call & whatsApp) Calling Time - 11:00 AM to 6:00 PM WhatsApp Timing - 9:00 AM to 8:00

Responsibilities: * Provide administrative support to senior leadership team * Manage executive calendar & schedule appointments * Coordinate travel arrangements & itineraries * Draft letters & MOMs with accuracy & efficiency Health insurance Provident fund

EA to MD, male/female, 5-10yrs exp, Excellent English communication - verbal & written, good computer skills, Graduate/MBA/PG, Salary ; 7-8lpa, Role; Must have good exposure of managing Office of Director & sr. management, good personality

CS & LLB, Excellent english comm. To manage Company secretariat & Legal operations for the company (corporate, plants), dealing concerned authorities, handle court notice & hearings, Compliances, documentations, audits, factory/company act. etc. Male

Prior exp in a listed company is a must Prepare agendas, take minutes, in compliance with the Companies Act, 2013, SEBI LODR, SEBI D&P Regulations Compliances for the AGM for annual reports & e-voting details & coordinating with RTA & Linkintime Required Candidate profile 2+ yrs exp handling Secretarial Activities in Listed Company Preparation & filings with regulators such- MCA, SEBI, RBI Handle SEBI inspections, Secretarial Audit & Internal Audit Call - 8104808547 Perks and benefits 10% Perf Bonus + 10- 40% Revenue Bonus + Mediclaim

Assist in the preparation and filing of ROC forms, Board resolutions , notices, and minutes. Support the organization and execution of Board, Committee , and General Meetings . Maintain and update statutory registers , records, and secretarial files. Required Candidate profile pursuing or has cleared CS, in a Jaipur based company (having various subsidiaries) Assist in compliance with Companies Act, 2013 ,SEBI regulation and other statutory laws relevant to manufacturing

A Legal & Compliance Executive (CS) with 0-2years of experience in corporate law, compliance, governance. Key responsibilities: contract management, regulatory filings, risk assessments, dispute resolution, board governance. CS required.

Responsibilities: Filing of ROC forms & other statutory document. Drafting minutes of Board, General & Committee Meetings. Preparation of agenda & notices for meetings. Supporting compliance under the Companies Act,2013 other corporate laws

S. No. KRA Area Description KPI / Performance Indicators 1 Calendar Management Manage MDs calendar and schedule appointments. 100% scheduling accuracy, timely reminders, minimal conflicts 2 Meeting Management Draft agendas and record accurate MOMs. MOMs shared within 24 hrs, agenda shared at least 1 day prior 3 Travel C Itinerary Coordination Plan and coordinate travel itineraries and logistics. Itineraries planned 100% in advance, no missed logistics 4 Email C Communication Handling Draft, edit, and manage emails and business communication. 100% professional and timely responses; error-free documents 5 Ad-hoc Support Execute tasks assigned by MD, including external coordination. Timely completion of assignments with high confidentiality 6 Follow-ups C Task Closure Remind and follow up with internal/external stakeholders. Closure of 90%+ follow-up tasks within deadlines 7 Document Management Maintain and organize documents, letters, and email correspondences. Zero document loss, 100% filing compliance 8 Departmental Coordination Liaise with all departments for coordination and updates. Smooth communication flow across departments; minimal communication gaps 9 Recruitment Coordination Support hiring process for Plant, HO, and Sales. Support provided in 100% of recruitment cases as scheduled 10 SOP, JD, KRA C MoM Documentation Draft and update SOPs, JDs, KRAs, and MOMs. Documents updated quarterly and available on request 11 Accompanying MD Join MD during plant visits and external meetings. Professional support delivered during 100% travel assignments 12 SAP Usage Use SAP for approvals, reporting, and coordination. Timely execution of SAP tasks; no overdue approvals or errors

Calendar & Meeting Management Screen and prioritize emails, calls, and other communications Travel & Logistics Project, Task Management & Reports Administrative & Office Support Required Candidate profile Interact with cooperate clients like IAS officer etc .., Excellent Communication Skills Female candidate Kindly reach us @ Hema - 7305057834 adducoindia@gmail.com

Key Responsibilities: Corporate Governance: 1.Provide strategic advice to the board of directors and senior management on corporate governance matters. 2.Ensure the company complies with legal, regulatory, and statutory requirements. 3.Support the board in the establishment of governance frameworks and policies. 4.Prepare agendas and minutes for board meetings and annual general meetings (AGMs). 5.Facilitate board evaluations and performance assessments. Legal and Compliance: 1.Manage compliance with local and international regulations related to green hydrogen production, energy, and environmental standards. 2.Oversee the filing of corporate documents with regulatory bodies. 3.Ensure all filings and regulatory documentation, including annual returns, are submitted in a timely manner. 4.Advise the company on corporate law, governance standards, and environmental regulations. 5.Monitor changes in laws, regulations, and industry practices that affect the business. Risk Management: 1.Assist in identifying and managing legal and regulatory risks associated with the business and related activities. 2.Develop and implement risk management strategies, ensuring they are in line with best practices. 3.Advise the management team on mitigation strategies and ensure proper documentation of risk management practices. Board Support & Administrative Duties: 1.Provide administrative support to the board, including logistical arrangements for meetings and document preparation. 2.Advise on the induction and ongoing development of board members. 3.Maintain statutory registers and records, ensuring their accuracy and completeness. Manage company secretarial databases and documentation systems.

Scheduling, Travel Arrangements, Correspondence Handling, Meeting Organization, Confidentiality Maintenance, Expense Tracking, Office Management, Personal Support.

Scheduling, Travel Arrangements, Correspondence Handling, Meeting Organization, Confidentiality Maintenance, Expense Tracking, Office Management, Personal Support.

Communicate daily with all department heads (Kiosk Ops, Base Kitchen, Finance, Marketing) to track progress on key deliverables, audits, and escalations. Ensure that every assigned task or directive from the Director is implemented on time. Health insurance

Designation : Executive Assistant to President Designate - INDIRA UNIVERSITY Educational Qualification : MBA from Tier I or Tier II Business School Age : 25 to 35 years Experience : 10 to 15 years of experience as a EA. Role Summary : The Executive Assistant will provide high-level administrative, organizational, and strategic support to the Chairperson, ensuring seamless management of schedules, meetings, travel, and communications. The role demands strong multitasking abilities, exceptional communication skills, and a high degree of discretion in handling confidential matters. The Executive Assistant will serve as the primary point of contact between the Chairperson and internal/external stakeholders, while also coordinating events, preparing reports, and managing critical documentation. This position requires flexibility to support urgent assignments, readiness to travel nationally and internationally, and the ability to anticipate needs proactively in a fast-paced environment. A polished, professional demeanor and exposure to international business settings are essential to represent the Chairperson and the organization with excellence. Roles and responsibilities: Manage the Chairpersons calendar, scheduling meetings, appointments, and ensuring optimal time utilization. Organize complex domestic and international travel arrangements, including flights, visas, accommodations, and detailed itineraries. Handle incoming and outgoing correspondence (emails, calls, letters) with high priority and discretion. Maintain, file, and organize sensitive documents and records with strict confidentiality. Plan and prepare agendas, meeting materials, minutes, and track follow-ups for all internal and external meetings. Conduct background research and compile comprehensive briefing notes for meetings and events. Act as the key contact point between the Chairperson and internal teams, board members, investors, government officials, and other stakeholders. Draft professional letters, reports, executive summaries, presentations, and business proposals. Plan, organize, and manage corporate events, leadership summits, investor meetings, and networking events ensuring protocol adherence. Ensure high standards of corporate protocol and business etiquette in all Chairpersons engagements and meetings. Provide logistical and administrative support at short notice based on business exigencies. Undertake market research, industry reports, and gather critical data to assist the Chairperson’s decision-making process. Be available and prepared to accompany the Chairperson and Chief Mentor nationally and internationally for important assignments. Ensure smooth day-to-day administrative operations by anticipating needs, solving problems proactively, and managing multiple priorities. Maintain a polished, poised, and highly professional demeanor in all internal and external interactions, upholding the company’s reputation. Salary: 20 LPA to 30 LPA

Responsibilities: * Provide administrative support * Maintain confidentiality at all times * Schedule meetings & manage calendars * Coordinate travel arrangements * Manage correspondence & communications

The Apex Group was established in Bermuda in 2003 and is now one of the worlds largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion. Thats why, at Apex Group, we will do more than simply empower you. We will work to supercharge your unique skills and experience. Take the lead and well give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you Company Secretary (Legal Officer) DEPARTMENTCorporate Solutions As a member of the COSEC Team you will be expected to work in collaboration with other members of the Team, assist and support in providing administrative, compliance and regulatory services of to overseas client Companies, in accordance with applicable policies and procedures, regulatory requirements, service levels and company standards so as to satisfactorily meet client expectations. The Role: Understanding corporate and legal compliances as per jurisdiction in which client companies are located. Handling compliances and documentation under the applicable anti-money laundering regulations. Handling compliance relating to Board Meetings of overseas client companies as per applicable jurisdiction including scheduling of meeting, preparing agenda and compiling board packs and circulation of the same to directors. Handling compliances relating to annual meetings of overseas client companies. Attend Board Meetings and make notes for drafting board resolutions and minutes within applicable internal timelines and getting the same approved and signed by directors / Chairman. Updating / renewing all regulatory documents of the client companies including statutory registers, returns, registrations, licenses, certificates, insurance, etc. and filling up applications, forms and uploading / downloading of documents required for the same. Assisting the team in providing required documents for various purposes including banking and taxation requirements. Assisting in audits including internal audits and risk assessments and reviews. Maintaining and updating trackers as maintained by clients or internally and ensuring data integrity and confidentiality of internal and client information. Drafting and vetting of agreements, contracts and documents. Preparation of SOPs and training material for understanding and benefit of the team members. To provide administrative and regulatory support to Client Services Team as well as COSEC team as and when required. The Skills: Excellent drafting skills including drafting of agenda, resolutions, minutes, reports, agreements, etc. Ability to learn and grasp new compliance concepts and global compliances applicable to overseas clients. Strong work ethic. Adapting and flexible approach towards learning new systems and operational procedures. Ability to work under pressure and tight timelines, excellent time management and multi-tasking skills. Strong interpersonal, verbal and non-verbal communication skills. Team Player with excellent collaborative, analytical, problem solving and organisational skills. Result oriented, detail oriented, team player with ability to work effectively with minimum supervision, in a fast paced, complex and dynamic environment. Efficient MS Office skills (including MS Outlook, MS Word, MS Excel, MS PowerPoint) Qualifications Company Secretary;. Experience in handling compliances under Anti-Money Laundering Regulations will be an added advantage. What you will get in return: A genuinely unique opportunity to be part of an expanding large global business Exposure to all aspects of the business, cross-jurisdiction and to working with senior management directly About Apex Please visit our website www.apexgroup.com

The Apex Group was established in Bermuda in 2003 and is now one of the worlds largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion. Thats why, at Apex Group, we will do more than simply empower you. We will work to supercharge your unique skills and experience. Take the lead and well give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you Company Secretary (Legal Officer) DEPARTMENTCorporate Solutions As a member of the COSEC Team you will be expected to work in collaboration with other members of the Team, assist and support in providing administrative, compliance and regulatory services of to overseas client Companies, in accordance with applicable policies and procedures, regulatory requirements, service levels and company standards so as to satisfactorily meet client expectations. The Role: Understanding corporate and legal compliances as per jurisdiction in which client companies are located. Handling compliances and documentation under the applicable anti-money laundering regulations. Handling compliance relating to Board Meetings of overseas client companies as per applicable jurisdiction including scheduling of meeting, preparing agenda and compiling board packs and circulation of the same to directors. Handling compliances relating to annual meetings of overseas client companies. Attend Board Meetings and make notes for drafting board resolutions and minutes within applicable internal timelines and getting the same approved and signed by directors / Chairman. Updating / renewing all regulatory documents of the client companies including statutory registers, returns, registrations, licenses, certificates, insurance, etc. and filling up applications, forms and uploading / downloading of documents required for the same. Assisting the team in providing required documents for various purposes including banking and taxation requirements. Assisting in audits including internal audits and risk assessments and reviews. Maintaining and updating trackers as maintained by clients or internally and ensuring data integrity and confidentiality of internal and client information. Drafting and vetting of agreements, contracts and documents. Preparation of SOPs and training material for understanding and benefit of the team members. To provide administrative and regulatory support to Client Services Team as well as COSEC team as and when required. The Skills: Excellent drafting skills including drafting of agenda, resolutions, minutes, reports, agreements, etc. Ability to learn and grasp new compliance concepts and global compliances applicable to overseas clients. Strong work ethic. Adapting and flexible approach towards learning new systems and operational procedures. Ability to work under pressure and tight timelines, excellent time management and multi-tasking skills. Strong interpersonal, verbal and non-verbal communication skills. Team Player with excellent collaborative, analytical, problem solving and organisational skills. Result oriented, detail oriented, team player with ability to work effectively with minimum supervision, in a fast paced, complex and dynamic environment. Efficient MS Office skills (including MS Outlook, MS Word, MS Excel, MS PowerPoint) Qualifications Company Secretary;. Experience in handling compliances under Anti-Money Laundering Regulations will be an added advantage. What you will get in return: A genuinely unique opportunity to be part of an expanding large global business Exposure to all aspects of the business, cross-jurisdiction and to working with senior management directly About Apex Please visit our website www.apexgroup.com DisclaimerUnsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

Exp :Min 1+yrs Location: Medhipatnam(Hybrid Mode) Experience on Calendar management, travel arrangements Managing diaries and organising meetings and appointments, often controlling access to the manager/executive. Looking for Immediate Joiners

Location - Worli Salary - Depend upon Candidate Contractual Hiring , very well known Company (This role is for 6mnths it may extend it may not extend) Experience - Minimum 8yrs Job Summary: We are seeking an experienced and highly organized Executive Assistant to provide administrative support to our senior leadership team. The ideal candidate will have a minimum of 8 years of experience in an executive assistant role and be able to work independently with minimal supervision. Responsibilities: Provide administrative support to senior leadership team, including scheduling appointments, managing calendars, and preparing meeting materials Coordinate travel arrangements and prepare expense reports Manage and maintain complex schedules, ensuring timely and efficient communication among team members Prepare and distribute correspondence, reports, and other materials as needed Handle confidential and sensitive information with discretion Perform other administrative tasks as needed Requirements: Minimum of 8 years of experience as an Executive Assistant Age 35 or above preferred High school diploma or equivalent required; Bachelor's degree preferred Excellent communication, organizational, and problem-solving skills Ability to work independently with minimal supervision Proficiency in Microsoft Office and other software applications Discretion and ability to maintain confidentiality Share resume on - charvi.a@ipsgroup.co

Role & responsibilities Key Responsibilities: Maintain a systematic follow-up system for pending tasks and deadlines. Update and report to the manager on ongoing projects and outstanding items. Coordinate meetings, appointments, and action items on behalf of the MD. Manage the MDs calendar, travel arrangements, and confidential information. Organize meetings and conferences, ensuring all logistics are handled efficiently. Qualifications: Bachelors degree. Proven experience as an Executive Assistant or Personal Secretary. Excellent written and verbal communication skills in English. Proficient in MS Office tools. Strong organizational and multitasking skills.

Coordinating internal communication, emails, and calls on behalf of the executive,racking and monitoring ongoing projects in R&D, Quality, Supply Chain, and Logistics,4. Maintaining documentation, organizing records, and ensuring timely follow -Ups

1. Experience in Company Compliances, Accounting, Finance Operation and Reporting of Data. 2.Demonstrated excellence in ensuring compliance with applicable laws, various act and regulations. 3.Experience in handling board and general meetings.