1432 Secretarial Activities Jobs - Page 43

understanding on Mfg. Org. processes, financial terminology, Follow-up with functional Managers like Projects/Engineering/Purchase on respective project/assignment status, Managing calendars, Setting up monthly Plant/Business review meetings

Role & responsibilities * Assisting with data entry, filing * Preparing presentations and reports * Assisting with planning and coordinating events, such as conferences, workshops, and orientations Preferred candidate profile Male Candidates Only Perks and benefits *** Kindly bring hard copies of X,XII,UG Mark Sheets(All Semesters),PG Mark Sheets(All Semesters),UG Degree Certificate,PG Degree Certificate , Work Experience Certificates , Aadhar Card , PAN Card***

Well versed in English, Hindi, Bangla language. Proficient in reports , trackers & presentation. Drafting communications over email & take care of Director's office . Handle tour itinerary / travel plans , travel co-ordination (India & Abroad).

About the Company - Thriarr Polymers Pvt. Ltd. Is a pioneering force in the manufacturing of high-quality thermoset moulded components. With over four decades of industry experience, we specialise in providing precision-engineered solutions that meet the diverse needs of a wide array of industries, including electrical, automotive, and energy sectors. Our commitment to innovation, quality, and customer satisfaction has established us as a trusted name in the field of thermoset moulding. Profile Overview: We are looking for a dynamic and detail-oriented Company Secretary (CS) with 3-5 years of experience in the service industry. The ideal candidate should be a qualified Company Secretary (CS) with a strong understanding of corporate laws, regulatory requirements, and secretarial functions. Roles & Responsibilities: 1. Corporate Secretarial Support: Oversee the filing of statutory returns and other documents with regulatory authorities. Ensure that all filings and disclosures are accurate and made within the specified deadlines. Assist in preparation of Agenda and Minutes of Board and Committee Meetings. Assist in the preparation of the annual report and accounts. Ensure compliance with statutory and regulatory requirements. Maintain statutory registers and records as required by law. 2. Advisory Role: Provide advice to the management on corporate governance matters and compliance issues. Keep abreast of changes in legislation and regulation that may impact the company and advise accordingly. 3. Risk Management: Identify and assess legal and compliance risks. Develop and implement policies and procedures to mitigate risk. 4. Shareholder Relations: Handle matters related to the company's shares, such as transfers and issuances. Facilitate communication with shareholders and respond to their queries. 5. Training and Development: Stay informed about best practices in corporate governance and compliance. Provide training to the board and senior management on corporate governance matters. 6. Legal Support: Liaise with external legal counsel as necessary. Keep informed about changes in relevant laws and regulations. Maintain proper documentation and status of all the legal cases of the Company. 7. Ethics and Integrity: Promote and uphold ethical behaviour and integrity within the organization. Ensure that the company operates within its ethical and legal boundaries. Required Skills: 1. Qualified Company Secretary (CS) with 3-5 years of post-qualification experience in the service industry. 2. Strong knowledge of Company Law, SEBI regulations, FEMA, and Corporate Governance. 3. Experience in handling board meetings, regulatory filings, and compliance audits. 4. Excellent communication, drafting, and analytical skills. 5. Proficiency in using MCA and compliance-related software. 6. Ability to work independently and manage multiple responsibilities efficiently. Application Requirements: 1. Open to work from office (Location Ahmednagar). 2. Available to join at the earliest. 3. Having relevant skills and experience.

Job Summary : We are seeking a highly organized and detail-oriented Hospital Secretary with a strong science background to support the hospital's administrative functions. The ideal candidate must possess excellent communication and typing skills, along with prior experience in the healthcare sector. Key Responsibilities: Manage and coordinate appointments, schedules, and meetings for doctors and hospital staff. Maintain and organize patient records, medical reports, and confidential documents. Handle correspondence, emails, and phone calls in a professional manner. Assist in preparing reports, presentations, and official documents as required. Ensure proper documentation and record-keeping for hospital operations. Coordinate with various hospital departments for smooth workflow and communication. Greet and assist patients, visitors, and staff with inquiries and information. Maintain confidentiality and adhere to hospital policies and regulations. Requirements: Educational Background: Bachelors degree in a science-related field (Biology, Nursing, Medical Science, etc.). Any Science Background. Experience: Minimum [2] years of experience in hospital administration or a similar role. Experience: Freshers with good communication and typing skills can apply; prior experience in hospital administration is a plus. Skills: Strong verbal and written communication skills. Proficiency in typing and documentation. Knowledge of hospital management software and MS Office. Ability to multitask and work in a fast-paced environment. Strong organizational and problem-solving skills. If your are interested in this position, please apply with your updated resume and forward to our whatsapp number 7299023900.

Efficiently manage schedules, meetings, and communication for executives. Handle confidential tasks, travel arrangements, reports, and office coordination. Support decision-making with timely info and ensure smooth daily operations. Required Candidate profile Experienced in executive support, calendar management, and client coordination.Certified in MS Office, Business Communication & Time Management. Strong organizational and multitasking skills.

Admin cum Facility Assistant to support the smooth functioning of our organization. The ideal candidate will handle a variety of administrative tasks, manage office operations, and ensure efficient internal and external communication. Required Candidate profile Oversee and manage daily administrative operations of the office. Handle scheduling, appointments, and calendar management for senior staff. Coordinate internal meetings and external appointments

We are looking for a dynamic and detail-oriented Company Secretary to join our fast-paced FMCG organization at our Gurgaon corporate office. Location: Gurgaon, Haryana Industry: FMCG Work Days: 6 Days Working Experience: Minimum 2 Years Qualification: CS / Inter CS Role & responsibilities Ensure compliance with Companies Act and all statutory requirements. Conduct Board Meetings, Committee Meetings, and Annual General Meetings; prepare agenda, minutes, and resolutions. Handle ROC filings and maintain statutory registers and records. Support in drafting agreements, contracts, and other legal documents. Liaise with regulatory authorities like MCA, ROC, SEBI, etc. Assist in secretarial audits and due diligence processes. Coordinate with internal departments and external consultants on legal/compliance matters. Preferred candidate profile Candidates currently residing in or willing to relocate to Gurgaon. Minimum 2 years of relevant experience in a corporate setup, preferably FMCG or manufacturing. Qualified CS or Inter CS with sound understanding of company law and compliance. Excellent drafting, communication, and organizational skills. Ability to work independently and handle multiple tasks. Exposure to handling multi-entity compliance will be an added advantage. What We Offer: A dynamic and collaborative work environment within a leading FMCG organization Exposure to cross-functional legal and compliance matter Opportunity to work closely with senior leadership and contribute to strategic decisions Career growth and learning opportunities in a rapidly growing organization

Job Title : Executive Assistant Location State : Haryana Location City : Gurgaon Experience Required : 5 to 6 Year(s) Shift: Day Shift Work Mode: Onsite Position Type: Contract Openings: 1 Company Name: VARITE INDIA PRIVATE LIMITED About The Client: An American multinational computer technology company headquartered in Austin, Texas, United States. A global technology provider offers a comprehensive suite of software solutions, encompassing a flagship relational database management system, enterprise resource planning, customer relationship management, and cloud services. Additionally, the company delivers middleware products, business intelligence tools, and industry-specific applications, addressing diverse business needs worldwide. As a key player in application development, it stewards a widely utilized programming language. These software solutions cater to businesses across various industries and are widely adopted for scalability, security, and innovation. About The Job: CORE RESPONSIBILITIES Calendar Travel & Logistics Expenses Coverage Provide high-volume calendaring, travel, and expense support • Provide Admin services during designated support hours • Manage complex calendars for multiple clients in multiple locations • Schedule internal and external meetings for multiple clients • Schedule and manage recurring and ad-hoc meetings and room bookings across campuses • Establish ongoing relationship and communications with clients to learn business priorities and apply to support Partner with clients and other Administrative Assistants for meeting coordination • Provide proactive time management recommendations to executives • Coordinate domestic and international travel arrangements via travel tool • Prepare and submit corporate card expense reports • Maintain program scope of support within agreed-upon service level agreements • Provide coverage support for fellow colleagues Qualifications: B.COM/ MBA/ BCA/ MCA/ B.TECH/ MCA How to Apply: Interested candidates are invited to submit their resume using the apply online button on this job post. Equal Opportunity Employer: VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status. Unlock Rewards: Refer Candidates and Earn. If you're not available or interested in this opportunity, please pass this along to anyone in your network who might be a good fit and interested in our open positions. VARITE offers a Candidate Referral program, where you'll receive a one-time referral bonus based on the following scale if the referred candidate completes a three-month assignment with VARITE. Exp Req - Referral Bonus 0 - 2 Yrs. - INR 5,000 2 - 6 Yrs. - INR 7,500 6 + Yrs. - INR 10,000 About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.

Ready to shape the future of work? At Genpact, we don't just adapt to change we drive it. AI and digital innovation are redefining industries and were leading the charge. Genpact’s AI Gigafactory, our industry-first accelerator, is an example of how were scaling advanced technology solutions to help global enterprises work smarter, grow faster, and transform at scale. From large-scale models to agentic AI, our breakthrough solutions tackle companies most complex challenges. If you thrive in a fast-moving, tech-driven environment, love solving real-world problems, and want to be part of a team thats shaping the future, this is your moment Genpact (NYSE: G) is an advanced technology services and solutions company that delivers lasting value for leading enterprises globally.Through our deep business knowledge, operational excellence, and cutting-edge solutions we help companies across industries get ahead and stay ahead. Powered by curiosity, courage, and innovation , our teams implement data, technology, and AI to create tomorrow, today. Inviting applications for the role of Process Associate , Accounts Payable The candidate should have relevant Account Payable experience and good accounting knowledge. Responsibilities The opening is in Accounts payable team where vendor Invoices will have to be checked, processed & paid. Non-Voice profile for Accounts Payable core accounting Handling email queries from vendors & internal stakeholders Getting the clarifications resolved from vendors & internal stakeholders by writing mails or taking calls with them Preparing the account reconciliations / resolving the open items coming in account reconciliations Qualifications we seek in you! Minimum qualifications B.COM/ M.com (Preferable) Preferred qualifications Good oral & writing communication skills Proficient in accounting Should be able to do Multi-tasking & be flexible Why join Genpact? Be a transformation leader Work at the cutting edge of AI, automation, and digital innovation Make an impact Drive change for global enterprises and solve business challenges that matter Accelerate your career Get hands-on experience, mentorship, and continuous learning opportunities Work with the best Join 140,000+ bold thinkers and problem-solvers who push boundaries every day Thrive in a values-driven culture Our courage, curiosity, and incisiveness - built on a foundation of integrity and inclusion - allow your ideas to fuel progress Come join the tech shapersand growth makers at Genpact and take your career in the only direction thatmatters: Up. Let’s build tomorrowtogether. Genpact is an EqualOpportunity Employer and considers applicants for all positions without regardto race, color, religion or belief, sex, age, national origin, citizenshipstatus, marital status, military/veteran status, genetic information, sexualorientation, gender identity, physical or mental disability or any othercharacteristic protected by applicable laws. Genpact is committed to creating adynamic work environment that values respect and integrity, customer focus, andinnovation. Furthermore, please do note that Genpact does not charge fees to process jobapplications and applicants are not required to pay to participate in ourhiring process in any other way. Examples of such scams include purchasing a'starter kit,' paying to apply, or purchasing equipment or training.

JD Working in an evolving healthcare setting, we use our shared expertise to deliver innovative solutions. Our fast-growing team has opportunities to learn and grow through rewarding interactions, collaboration and the freedom to explore professional interests. Our associates are given valuable opportunities to contribute, to innovate and create meaningful work that makes an impact in the communities we serve around the world. We also offer a culture of excellence that drives customer success and improves patient care. We believe in giving back to the community and offer a competitive benefits package. To learn more, visitr1rcm.com Visit us on Facebook

Role & responsibilities Prioritization & Task Management: Assist in Managing and prioritizing tasks for the top management, ensuring key business operations are executed effectively. Meeting preparation & Follow-Up: Prepare meeting agenda, take minutes, and ensure follow up on action items to ensure efficient workflow. Communication Liaison: Serve as the point of contact for internal and external communications, facilitating smooth information flow. Report Compilation: Assist in preparing reports, presentation, and key documents for senior management and clients. Handle correspondence and communication on behalf of the Director, including emails, phone calls, and postal mail. Serve as the point of contact between the CEO, clients, and other external partners. Organize events and conferences, attendee management, and follow-up. Handle confidential correspondence and maintain high levels of discretion. Develop and sustain a level of professionalism among staff and clientele. Travelling should not be a problem. Preferred candidate profile 3-5 years of experience as an Executive Assistant and having finance background will be preferred Having Experience in Supply Chain Management will be preferred. Having Biotechnology background will be preferred. MBA/PGDM degree from a reputed institution (preferably Finance specialization). Excellent proficiency in Microsoft Office Suite (Excel) for data analysis and presentation creation. Proficiency in planning and organizing. Excellent communication skills. Ability to work independently with minimal supervision and as part of a team. High level of accuracy and attention to detail. Travelling should not be a problem. Behavioral competencies Financial Planning & Analysis, Problem Solving & Critical thinking , Interpersonal skills, Analytical. Interested candidates can contact directly at +91 8178049646 and send CVs at hr@superchem.in

Job description: Provide administrative support to individuals or department. Perform general clerical and general office duties with minimal guidance. Follow established procedures, methods and practices. ESSENTIAL DUTIES AND RESPONSIBILITIES Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time. 1. Prepare (key) correspondence, reports and forms. 2. Compose correspondence as directed. Within guidelines, may answer correspondence on own initiative. 3. Execute routine projects within general guidelines and instruction. 4. May provide workflow and problem-solving guidance to other administrative assistant levels. 5. Establish and maintain files and records. 6. Screen calls/voicemails and handle or route to appropriate people. 7. Arrange and handle details related to travel arrangements, expense reports, departmental budgets, meetings and appointments. 8. Deal discreetly with confidential information. 9. Can make recommendations to management based on findings. 10. Interact with internal and/or external customers to answer questions, research, and resolve problems that require in-depth knowledge of the function and process transactions within scope of authority. QUALIFICATIONS Required Qualifications: The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. High school diploma, or equivalent education and related training 2. Seven years of progressively more complex clerical experience 3. Excellent verbal and written communication skills (including strong knowledge of spelling and grammar), organizational skills, interpersonal skills, and math skills 4. Exhibited ability to work independently 5. Ability to deal with complex situations which require sound judgment 6. Ability to operate office equipment (e.g. copier, fax) 7. Ability to endure light physical labor 8. Demonstrated proficiency in basic computer applications, such as Microsoft Office software products Preferred Qualifications: 1. Associates degree 2. Working knowledge of Microsoft Access and PowerPoint 3. Completion of certifications that are specific to industry Only Graduate should apply. Flexible to work in shifts. Both way cab facility is provided.

Role & responsibilities Manage scheduling for company executive(s) Draft, review and send communications on behalf of company executive(s) Organize and prepare for meetings, including gathering documents and attending to logistics of meetings. Prepare various reports and presentation for the management. Answer and respond to phone calls, communicate messages and information to the executive. Prioritize emails and respond when necessary. Coordinate travel arrangements Maintain various records and documents for company executive. Preferred candidate profile Excellent communication skills (Verbal as well as written). Well-versed with MS-office (Excel, Word, PPT etc). Should be presentable, pro-active and go-getter.

Job Title: Business Executive Assistant Location: Chembur (Mumbai) Department: Executive Officer Type: [Full-Time - Work from Home] Experience - 0-4 Years (freshers will also be considered) Salary - 15-20k Office Time - 10-6 PM Work Mode - WFH opportunity..sometimes will ask to come to the office but very rarely. The majorly candidate has to do work from home. A laptop will be provided. should be well in english & hindi communication Job Summary: We are seeking a highly organized, proactive, and detail-oriented Business Executive Assistant to support our executive leadership. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, assist with communications, and act as a liaison both internally and externally. This role requires excellent management skills, the ability to anticipate needs, and the judgment to make sound decisions quickly. Key Responsibilities: Manage and maintain the executive's calendar, appointments, and travel arrangements. Coordinate meetings, prepare agendas, take minutes, and follow up on action items. Draft, review, and manage communications on behalf of the executive. Conduct research and prepare reports, presentations, and correspondence. Handle confidential information with a high level of discretion and professionalism. Organize and maintain filing systems, electronic Assist with special projects, reports, and events planning. Prioritize and manage multiple tasks, ensuring deadlines are met. Anticipate the executive's needs and proactively bring together appropriate people and resources. Coordinating with clients sending introductory mail Arranging product samples and keeping a track of the courier. Attending seminar and trade exhibition as and when required Mumbai out of station Sending bulk messaging through software important announcements or greetings. Required Skills and Qualifications :- Proven experience as an Executive Assistant, Administrative Assistant, or similar role. Exceptional organizational, communication, and management skills. Proficient in Microsoft office Suite (Word, Excel, PowerPoint, Outlook) and other business software. Strong attention to detail and problem-solving skills. Ability to work independently and under pressure. Discretion and confidentiality are essential. Bachelors degree preferred (Business Administration, Communications, or related field).

Key Responsibilities: 1. Statutory Compliance & Corporate Governance Ensure compliance with the Companies Act, 2013, and other applicable laws. Maintain statutory registers, records, and complete periodic filings with the Ministry of Corporate Affairs (MCA). Schedule, organize, and document Board Meetings, Annual General Meetings (AGMs), and Committee meetings. Act as a liaison between the company and external regulatory bodies such as ROC and MCA. 2. Legal & Secretarial Advisory Provide legal guidance on corporate and operational matters. Draft and review contracts, agreements, NDAs, and other legal documents. Coordinate with external legal advisors on disputes, litigation, and intellectual property issues. 3. Import-Export Compliance Ensure adherence to DGFT (Directorate General of Foreign Trade) guidelines, FEMA regulations, and Customs Act provisions. Manage and renew licenses such as IEC (Import Export Code), RCMC, and other required trade documentation. Maintain compliance with export incentives, duty drawback claims, and relevant schemes under FTP (Foreign Trade Policy). Liaise with customs authorities, freight forwarders, and logistics teams for smooth import-export operations. Monitor and update on changes in international trade compliance regulations affecting acoustic materials or technology. 4. Internal Controls & Risk Management Assist in the development and enforcement of internal compliance controls and company policies. Ensure secure documentation of sensitive corporate records and intellectual property. Support internal audits and participate in risk assessment exercises. 5. Shareholder & Stakeholder Communication Maintain accurate shareholder records and facilitate issue or transfer of shares. Coordinate with auditors, stakeholders, and financial institutions as needed. Support in equity transactions, funding processes, and investor relations documentation. 6. Industry-Specific Compliance (Manufacturing Acoustics) Support certifications such as ISO, BIS, and environmental clearances for acoustic product manufacturing. Ensure compliance with Factory Act, labor laws, and EHS (Environment, Health & Safety) requirements.

Responsibilities: * Manage secretarial operations efficiently * Draft letters with accuracy & professionalism * Coordinate meetings & appointments effectively * Maintain confidentiality at all times

: Job Title Corporate bank PA Utility, AS LocationMumbai, India Role Description The role is an extension of the onshore Business Management & Control team CB DIPL Utility. It involves liaising with COOs and Business Managers across the CB products and Infrastructure partners.The role requires a hands-on individual, who will be involved in the day to day running of the business & responsible for business management activities across all CB products. Overview: Deutsche Banks Corporate Bank (CB) is a market leader in cash management, trade finance & lending, securities services and Trust & Agency Services. Focusing on the treasurers and finance departments of corporate and commercial clients and financial institutions across the globe, our universal expertise and global network allows us to offer truly integrated and effective solutions. Corporate Bank Central: The corporate Bank Central team comprises of the Business management, Divisional control office, KYC, Mercury & other central functions. The scope of the Business Management activities will typically be diverse and may include strategic business planning, financial control and reporting tasks, control function liaison, headcount management and compensation matters, IT and Ops service management and enhancement, co-ordination of business case approval and project sponsorship. What we'll offer you As part of our flexible scheme, here are just some of the benefits that youll enjoy Best in class leave policy Gender neutral parental leaves 100% reimbursement under child care assistance benefit (gender neutral) Flexible working arrangements Sponsorship for Industry relevant certifications and education Employee Assistance Program for you and your family members Comprehensive Hospitalization Insurance for you and your dependents Accident and Term life Insurance Complementary Health screening for 35 yrs. and above Your Key Responsibilities Acting as an owner and the first point of contact to coordinate tasks and admin activities for the Managing Director and/or Director including: Co-ordinate calendars / schedules to ensure effective time management and prioritization of engagements where necessary Own the setup of meetings across multiple time zones, booking rooms and coordinating catering so that events run without disruption. Working with the Site Lead Assistant to co-ordinate and oversee site-wide events. Prepare materials for internal and external mandates e.g. presentations, spreadsheets, management reports, agendas to a professional standard, maintaining attention to detail Provide administrative support for project work and ad hoc activities, including division specific tasks (eg on-boarding, space planning) Establish trust to be able to handle sensitive telephone and email correspondence. Cover for other assistants for holiday/sickness Screen telephone calls, pass on messages. Actively share knowledge with fellow Assistants and foster support culture across divisions and provide cover when other team assistants are out of office Works with other Assistants where necessary to ensure support needs are covered eg short-term absence Supporting and coordinating with Team Lead Assistant with onboarding and offboarding process for joiners and leavers to the team, including email communications, IT set up, drive access, advising on asset collection and return Managing team email distribution lists, update joiners and leavers and conduct periodic recertification in coordination with Team Lead Assistant Managing and coordinating Travel requests and submission of reimbursement claims thereof. Expense management coordinating for payments of the vendor invoices & submitting reimbursement claims Recertification & new access requests, approvals of various business drives, share point and business applications Managing the on-boarding process for new joiners, movers & off-boarding for all leavers. Required to undertake special project work as requested and on an ad hoc basis. Managing and coordinating Travel requests and submission of reimbursement claims thereof Managing approval matrix in the system Document Archiving Implement best practices Job Excellent verbal and written communication skills. Ability to converse clearly with regional and global employees Highly organized individual and an excellent planner with attention to detail Experience of working in multi-tasking, timeliness, and quality focused environments Good organizational skills and the ability to prioritize heavy workloads to ensure optimum service delivery, demonstrating flexibility when handling multiple tasks Ability to work well under pressure in a fast-paced environment. Excellent computer skills (MS Office) including email applications. Ability to work well in virtual teams in matrix organizations. Flexible, reliable and adaptable with a positive approach Able to proactively initiate, develop, and maintain effective working relationships with team members including stakeholders, demonstrating the ability to cooperate with a variety of people. The ability to anticipate needs and act independently Ability to handle confidential information and use discretion around sensitive management issues Your Skills & experience: Bachelors degree level (Business Administration) or equivalent qualification Experience in a business management/control discipline / project management Significant attention to detail and high degree of initiative Excellent skills in using MS Office in specific Power Point and Excel Driven and motivated to work under tight timelines. Excellent communication & Coordination skills B2 / C1 level German speaking is a good to have. How we'll support you Training and development to help you excel in your career Coaching and support from experts in your team A culture of continuous learning to aid progression A range of flexible benefits that you can tailor to suit your needs

Dhir Dhir Associates is looking for Company Secretary to join our dynamic team and embark on a rewarding career journey To be a designated Company secretary for Group Companies at Vidyavihar (West) officeHandle documentation with high-level of confidentiality To Manage the secretarial aspects of Board Meetings, AGMs, and other corporate activities including preparation, review and distribution of Notice, Agenda Items, Minutes of the meetings, Board Resolutions, and any other documents as applicable To ensure and vet the contracts and other documents of the company keeping company interest ahead Compliance and advisory work relating to Companies Act, ROC and other Secretarial Compliance To maintain records of all documents required for Audit and establish the right auditable procedures Prepare and present periodic compliance reports to senior managementTo assist Finance department as and when required

Key Responsibilities: Manage calendars, appointments, meetings, and travel arrangements Coordinate internal and external communication on behalf of the reporting manager Draft emails, reports, and documentation as required Maintain confidentiality and handle sensitive information with discretion Assist in planning and execution of meetings, including preparing agendas and minutes Follow up on action items and ensure timely completion Provide general administrative support and ensure smooth daily operations Handle office tasks such as filing, data entry, and correspondence Required Skills and Qualifications: Bachelors degree in any discipline 24 years of experience as a Personal Assistant or in an administrative role Excellent verbal and written communication skills Strong organizational and multitasking abilities Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) High level of discretion, integrity, and professionalism Ability to adapt quickly in a dynamic work environment.

Job Opening for BSE (Private Secretary to Senior Officers/Executives) Company - Small Industries Development Bank of India (on Third party payroll) Job Location - Jaipur Key Responsibilities: Administrative Support to Senior Officer/Executive: Schedule and manage appointments, meetings, and travel arrangements. Organize and maintain the executives calendar, ensuring time is efficiently managed. Ensure effective communication within the department and with other Verticals / Offices. Document Management : Prepare, edit, and proofread correspondence, presentations, and reports. Handle and prioritize incoming emails, calls, and other forms of communication. Meeting & Event Coordination : Arrange and coordinate meetings, conferences, and events, ensuring all logistics are handled. Liaison : Act as the primary point of contact between the Senior Officer/Executive and internal/external stakeholders. Travel & Expense Management : Organize business travel, including transportation, accommodation, and itinerary planning for Senior Officer/Executive by way of comm unication. Confidentiality & Professionalism : Handle sensitive and confidential information with discretion. Maintain a professional demeanourat all times when interacting with internal and external contacts. Skills & Qualifications : Education : Mandatory : Graduate in any discipline from UGC / AICTE recognized college/university. Desirable : Bachelor's degree in office management, business administration, or a related field. Experience : Mandatory : Minimum of 2 years of experience in a secretarial or administrative support role, preferably in a banking or financial services environment. Desirable : Experience working directly with senior executives or managers. Skills : Excellent communication skills (written and verbal). Proficient in office software, such as Microsoft Office (Excel, PowerPoint, Word). Proficiency in shorthand would be preferable. Ability to handle multiple tasks. Preferred candidate profile send on-: geeta.gohil_2@tnmhr.com

Job Title: Executive Assistant Location: Noida 136 Department: Managing Director Office Reports To: Managing Director Job Summary: The Executive Assistant will provide high-level administrative support to the senior leadership team, ensuring smooth and efficient operations. The role requires strong organizational skills, discretion, and the ability to handle a wide range of executive-level support tasks with professionalism and confidentiality. If interested, drop your resume at mohit.sharma@investoxpert.com or call/ whatsapp at 8929999682 Key Responsibilities: Manage executives calendar, schedule meetings, and coordinate appointments and travel arrangements. Prepare and organize documents, reports, presentations, and correspondence. Handle confidential information with the utmost discretion and integrity. Serve as the first point of contact between the executive and internal/external stakeholders. Coordinate logistics for board meetings, senior leadership meetings, and other events. Track action items, follow-ups, and deadlines on behalf of the executive. Assist in creating and managing expense reports and budgets. Maintain filing systems and ensure all documentation is accurate and up to date. Support in strategic initiatives and project coordination as required. Take meeting minutes and distribute them as needed. Manage communication, including email, phone calls, and internal memos. Qualifications and Skills: Proven experience as an Executive Assistant, Personal Assistant, or in a similar role. Exceptional written and verbal communication skills. High level of discretion, integrity, and professionalism. Strong organizational and multitasking skills with attention to detail. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and adapt in a fast-paced environment. Time management and problem-solving abilities. Preferred Attributes: Ability to anticipate needs and proactively address them. Positive attitude, team player, and customer-focused mindset.

Role & responsibilities 1. Calendar & Schedule Management Maintain and organize the executives calendar, including scheduling meetings, appointments, and travel plans. Ensure timely reminders and manage any rescheduling or follow-ups efficiently. 2.Communication Handling Draft, review, and respond to emails, letters, and other forms of communication on behalf of the executive. Act as the first point of contact for internal and external stakeholders. 3.Meeting Coordination & Documentation Organize and coordinate meetings, including logistics, materials preparation, and agenda setting. Take accurate minutes of meetings and track follow-up actions. 4.Travel Arrangements Manage end-to-end domestic and international travel plans, including ticket bookings, hotel accommodations, itineraries, and expense reports. 5.Administrative Support Maintain organized filing systems, both digital and physical, for easy access to important documents. Handle confidential information with utmost discretion and professionalism. 6.Reporting & Presentations Assist in preparing reports, PowerPoint presentations, and basic data analysis as needed by the executive. Ensure timely submission of MIS reports, expense reports, and other routine documentation. 7.Interdepartmental Coordination Liaise with different departments and teams to collect information, follow up on assignments, and ensure smooth workflow. Act as a bridge between the executive and team members for regular updates and escalations. 8.Time and Priority Management Help the executive prioritize tasks and manage time effectively to enhance productivity and decision-making. 9.Event Planning & Support Assist in organizing internal meetings, small events, and professional engagements as required. 10.Professional Representation Represent the executive professionally in their absence, ensuring a consistent and polished image.

Ensure compliance with corporate laws and regulations, Maintain company records and statutory filings. Organize board meetings and prepare minutes. Corporate governance. Liaise with regulatory authorities and stakeholders etc.

Role & responsibilities Setting and managing the daily schedules and calendars of the Director. Preparing and/or editing documents, such as expense reports, memos and invoices of the Director. Creating spread sheets, managing databases and preparing presentations. Order necessary office supplies and managing stocks Managing mails, video conferencing, and other communications. Reviewing incoming documents. Conducting research training and/or supervising clerical workers. Answering calls and taking messages. Welcoming all visitors of the Director and interacting with them. Managing or scheduling the appointments. Arranging meetings and other events. Performing basic bookkeeping/clerical duties. MIS Reports. Minutes and Conference. Others Jobs as Assigned. Travel Arrangements: Planning schedules, and documentation, Air Tickets (Domestic and International) and VISA Processing etc. Check & Reply Emails on behalf of Managing Director. Handling all vendor communications, follow-up, invoice verifications and payment processing. Directors daily/weekly/monthly follow ups. Maintain Directors agenda and assist in planning appointments, board meetings, conferences etc. Others Jobs as Assigned. Helping out in drafting letters. Answering calls in a prompt courteous manner. Administration responsibilities include : Petty cash bills, billing entries, handling petty cash register, inventory of the Director's office, receiving incoming calls, making outgoing calls, sending couriers, receiving couriers, letters, overlook housekeeping staff and ensure everything is set perfect. Reservations: reservations of conference rooms/Reservations of hotels/discussion rooms/ dinners/luncheons/High Tea Parties/etc.,/Agenda planning and conference planning/Arranging conferences and conference rooms preparations, Reminders ahead of event/Catering of food and snacks/ Reservations and organizing other concierge related services. Prepare invite letters for events and organize the event. WORKSPACE:-Workspace Planning -Cube/Cabin allocation for new hires/visitors Preferred candidate profile Candidates worked with construction industry preferred Perks and benefits As per the market standards