1432 Secretarial Activities Jobs - Page 46

Calendar Management Communication Management Meetings Organization, preparing Agenda, Minutes of Meetings and ensuring smooth execution with follow up. Document Management Expenses Management Contact Riddhi at 8655546080 to apply. Required Candidate profile \

Job Opportunity: Executive Assistant to support the Managing Director. Location: Prabhadevi, Mumbai Industry: Chemical Manufacturing Who Were Looking For: Were seeking a male candidate (as per internal role requirements) who is sharp, detail-oriented, and enjoys bringing clarity and order to a fast-paced leadership environment. Key Responsibilities: Manage schedules, appointments, and communications for the MD. Ensure timely follow-ups and task tracking across departments. Prepare reports, presentations, and meeting briefs. Coordinate meetings, travel, and logistics efficiently. Stay a step ahead to anticipate needs and support decision-making. Ideal Profile: Prior experience as an EA, admin, or coordinator is preferred. Strong communication skills and high attention to detail. Ability to work independently, maintain confidentiality, and stay composed under pressure. A problem-solver who takes initiative and follows through. What We Offer: A professional yet approachable work environment. Direct exposure to leadership and strategic decision-making. A role that values your ability to simplify, streamline, and support. If youre someone who takes pride in being dependable, organized, and resourceful, wed love to meet you.

- Role & responsibilities : - Coordinate Directors meetings including taking calls. - Needs to office coordination & basic secretarial works. - Should have basic computer knowledge. - Devotion to work, secrecy and privacy of work & faithfulness to employer is must. Preferred candidate profile : - Needs to be smart at work & soft spoken. - Should have professional behaviour & carry a pleasant personality with good looks. Perks and benefits : - Proactive, self initiating and energetic candidates get better offer. Contact Mr Malhotra at 9818632810

Role & responsibilities As the company's interpreter and general affairs representative, you will mainly be responsible for English Japanese interpretation and translation tasks, secretarial and general affairs duties, and various audit (accounting and internal control tasks). Job Responsibilities Coordination with Local HR staff for mainly managing Japanese expatriates, like housing, transportation, business travel, etc. Interpretation duties accompanying Japanese expatriates Coordination with Local HR staff for mainly managing Japanese expatriates, like housing, transportation, business travel, etc. Interpretation for Japanese expatriates and business travelers, as well as an audit in case of emergencies Translation of documents, emails, and materials English/Japanese interpretation at various meetings, creation of minutes and memos Depending on the situation, you may be required to travel to other locations (such as Chennai, Gujarat) to handle interpretation duties. Necessary Skill / Experience Experience in interpretation/translation and general affairs/secretarial work 6 years of work experience (Flexible) Experience working in India (preferred), that too in the manufacturing industry Experience in IT implementation and digital transformation (DX) Candidates' Japanese speaking skills must be high, N3 High or N2 * Candidate should have their own car . This position is very urgent .Please share resume at :- aarti.v@rgf-hragent.asia

Job description About the Role: We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our senior leadership team. The ideal candidate will have prior experience in a similar role, possess exceptional communication skills, and demonstrate proficiency in Microsoft Outlook and other productivity tools. This is a key support role requiring discretion, reliability, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Manage executive calendars using Microsoft Outlook schedule meetings, appointments, and travel arrangements Coordinate internal and external meetings, conferences, and events Act as the point of contact between executives, clients, and internal teams Prepare meeting agendas, take minutes, and follow up on action items Support with expense reports, timesheets, and invoice tracking Handle confidential information with integrity and discretion Assist in project coordination and tracking as needed Required Skills & Qualifications: Bachelors degree or equivalent experience 1+ years of experience in an Executive Assistant or Administrative Support role Proficient in Microsoft Office Suite (especially Outlook, Word, Excel, PowerPoint) Excellent written and verbal communication skills Strong organizational and time management abilities Ability to work independently and prioritize tasks effectively High level of professionalism, discretion, and judgment. Regards Nithin N Contact Number: 8660251618 Mail ID: nnithin@astoncarter.com.

Responsibilities: * Maintain office supplies inventory * Coordinate meetings & events * Manage phone calls & correspondence * Prepare reports & presentations * Provide administrative support to team Annual bonus

>Manage schedules and communication, organize meetings, calls, and maintain the executive's calendar. >Prepare reports, Presentations, and Official Documents. >Ensure confidentiality and smooth operations, handle sensitive information discreetly.

Role & responsibilities Ensure compliance with applicable statutory and regulatory requirements. Support in organizing and preparing agendas, board papers, and presentations for Board Meetings, Committee Meetings, and Annual General Meetings (AGMs). Record accurate minutes of meetings, draft board resolutions, and maintain statutory registers and records. Coordinate with external regulators, legal advisors, auditors, and other stakeholders as required. Manage official correspondence, compile and analyze information, and prepare reports to ensure effective communication of decisions to all relevant stakeholders. Contribute to strengthening the companys corporate governance framework and assist in implementing best practices. Assist in the administration and documentation of company share schemes and related compliances. Handle other day-to-day secretarial and compliance-related activities as assigned. Note: Actual responsibilities may vary depending on organizational requirements and regulatory changes. Key Skills & Qualifications: Qualification: Candidate must be a qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI) with active membership. ICSI Membership Number is mandatory. Desirable Qualification: LL.B. will be considered an added advantage. Experience: 2-4 years in corporate secretarial, legal, and compliance functions , preferably in an HFC, NBFC, or financial services company. Male Candidates Preferred

Admin Executives for MNC Company Please call us @ 73053 25599 Or email your CV to mailcv@kamms.net Position Name: Admin Executive Job Type: Permanent/Full Time Job Location: Near Penuknda (90 km from Bangalore air port) Qualification: Any Graduation Job Summary: The Executive Secretary will provide high-level administrative support to the Managing Director and other senior staff. Duties/Responsibilities: Provides high-level administrative support and assistance to the Managing Director and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs additional duties as assigned by executives. Performs other related duties as assigned. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 40 words per minute. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. Education and Experience: High school diploma required; Bachelors degree in Business Administration or related field preferred. At least four years of related experience required.

Job Description: We are seeking a dynamic and detail-oriented Executive Assistant to provide high-level administrative support to our Managing Director (MD) . The candidate must have a minimum of 2 years of relevant experience in assisting senior management/executives. This is a key role requiring excellent organizational, communication, and time-management skills. Key Responsibilities: Manage MD's daily calendar, including meetings, appointments, travel, and events. Draft and manage correspondence, emails, and other official documents. Coordinate internal and external meetings, prepare agendas, and take minutes. Liaise with internal teams and external stakeholders on behalf of the MD. Handle confidential documents and maintain discretion at all times. Prepare reports, presentations, and briefing materials. Track deadlines and ensure follow-ups on critical action points. Desired Candidate Profile: Minimum 2 years of experience as an Executive Assistant or in a similar role. Excellent written and verbal communication skills. Strong organizational and multitasking abilities. Proficient in MS Office Suite (Word, Excel, PowerPoint). Ability to work independently and maintain confidentiality. Professional demeanor and proactive approach. Perks and Benefits: Competitive salary Exposure to leadership and strategic projects Growth and learning opportunities

Incorporation of Company (SPV); • Preparation of Agenda of Board Meetings; • Convening of Board Meeting of the Subsidiary Companies (SPV); • Drafting of Minutes of Board and Committee Meetings; • Maintenance of Statutory Records/Registers of the Company and its SPV's; • Due diligence and transfer of SPV's to the successful bidder; • Filing of returns and documents on MCA portal; • Preparation of Annual Report of SPV's; • Annual filing on MCA portal (AOC 4, MGT 7); • DIR 3 KYC of Directors; • Filing of Public Enterprises (PE) survey with Department of Public Enterprises; • Maintaining of up-to-date company records, Ensuring compliance with regulatory mandates, and providing necessary documentation during audits; • Other routine Company Secretarial work; • Familiar with the recent changes in the Companies Act, 2013; • Well versed with MS Office, Adobe Reader etc.

Seeking an experienced Executive Assistant in Pune with 5+ years' relevant experience. Must be fluent in communication. Supports leadership, manages schedules, coordinates meetings, and ensures efficiency. MALE candidate preferred Required Candidate profile Graduate with 5+ years’ EA experience, fluent in communication, proactive, organized, and result-driven. Strong at managing multitasking, and supporting senior leadership in a fast-paced environment.

Location : Andheri, Mumbai Main Goal of the Role: The Executive Assistant plays a crucial role in ensuring smooth and efficient operations for the founders and senior team. You will be responsible for managing executive schedules, travel, communication, and essential administrative duties that allow the leadership to focus on high-level strategy and business growth. Key Responsibilities: Executive Support: - Travel Coordination: Manage end-to-end domestic and international travel arrangements for the founders and senior team members. Ensure seamless booking, accommodations, transportation, and itineraries. - Calendar & Meeting Management: Organize and prioritize the founders' calendars. Schedule meetings, appointments, and conferences to optimize their time. - Expense & Billing Management: Oversee credit card bill payments, travel reimbursements, and maintain accurate records of all financial transactions. - Confidentiality: Maintain discretion and confidentiality in all dealings related to the founders and sensitive business matters. Admin Support: - Vendor & Supplier Coordination: Manage relationships with office vendors, suppliers, and service providers to ensure smooth office operations. - Office Operations Management: Oversee the office environment, including office boy/housekeeping duties and maintenance of an organized and efficient workspace. - Document Management: Organize and maintain company documents (both physical and digital) for easy retrieval and compliance. - Scheduling & Logistics: Handle logistics for meetings and travel, ensuring all details are managed proactively and on time. Executive Assistance & Reporting: - Prioritization & Task Management: Assist in managing and prioritizing tasks for the founders, ensuring key business operations are executed effectively. - Meeting Preparation & Follow-Up: Prepare meeting agendas, take minutes, and ensure follow-up on action items to ensure efficient workflow. - Communication Liaison: Serve as the point of contact for internal and external communications, facilitating smooth information flow. - Report Compilation: Assist in preparing reports, presentations, and key documents for senior management and clients. Core Competencies: - Organizational & Time Management Skills: Ability to efficiently prioritize and manage multiple tasks while ensuring deadlines are met. - Communication Skills: Exceptional verbal and written communication skills for clear interaction with stakeholders. - Confidentiality & Ethics: High level of integrity and discretion in handling confidential information. - Adaptability: Ability to thrive in a fast-paced start-up environment, adjusting to new challenges and priorities. - Multitasking Ability: Strong multitasking skills with the ability to handle competing priorities effectively. Who Should Apply? - Experience: 5-15 years of experience in an Executive Assistant or administrative role with a focus on executive support. - Skills: Strong organizational, communication, and time-management skills. - Previous Experience: Proven track record in handling executive-level coordination, travel, and office administration. - Personality: Proactive, resourceful, and eager to learn with a high level of professionalism. - Work Environment: Comfortable working in a fast-paced, collaborative environment with no office politics.

Hiring Executive Assistant with strong communication, Excel, and presentation skills. Key roles: manage schedules, track projects, handle client follow-ups, prep MOMs, analyze data, and create impactful presentations. Food allowance

Skills:Administrative Support,Communication Management,Documentation&Records,Office Coordination,Excellent written&verbal communication skills,professionalism,Strong organizational&time-management skills Exp:3-5yrs Contact:Ranjani 6383842191

Looking for a compliance & legal expert to handle regulatory interactions (RBI, SEBI, MCA), content vetting, legal documentation, stakeholder coordination & secretarial duties. Ensure end-to-end compliance, filings & regulatory strategy execution.

Take notes and prepare minutes of board meeting and other meetings Respond to professional websites like LinkedIn and social media Accounts. Handling customers Draft mails independently and reply to mails Answering phone calls, taking messages Required Candidate profile Good communication, customer service and relationship-building skills Team-working skills Organisation and time mgmt skills Attention to detail Negotiation skills Assertiveness Flexibility Diplomacy

Calendar Management, Travel Management, Expense Management, Personal Items procurement.

Role Definition: Providing high-level administrative support to the management for professional and personal works and helping them achieve aspirational goals for the organization and individually.

Manage calendar and appointments for CEO. Coordinate travel arrangements and plan. Preparing Expense statements. To act as the initial point of contact for the CEO, assessing priorities and re-directing calls, enquiries, and requests as necessary. Ensure proper paperwork, records and filing for important documents. Attend meetings, prepare MOMs and sharing with relevant stakeholders. Answer and respond to phone calls, communicate messages and information as necessary. To attend to visitors and deal with inquiries on the phone and face to face. Assist in administrative work. Any other assistance as and when required by the CEO.

Interview for the post of Executive Assistant to MD - Female Job Location: Sector 37 Faridabad Company: Reetu Exports, 20/1, Old Shershah Suri Road, Sector 37, Faridabad Whatsapp/Mobile: 9899546490 Accomodation for single person. Required Candidate profile Required Female unmarried bold & beautiful EA to MD for garment export business. Computer Literate, MS Office, correspondence, emailing To assist MD in day to day business activities.

Burns & McDonnell India (BMI) Power Division is looking for Document Controller in Project Services department at our Mumbai Office. The Power Division focuses on power generating facilities, which offer a wide range of design and project execution experiences. Power group is involved in design and evaluation of mechanical systems associated with coal and natural gas-fired power generation facilities as well as associated support facilities (i.e. Gas turbines, Steam Turbines, Heat Recovery Generators and Balance of plant equipment to be designed and constructed as per applicable codes and standards). Following are some specific duties & responsibilities: For timely, accurate and efficient preparation and management of documents. Develop and update the document control procedures and guidelines to ensure the project team uses correct, consistent, and standardized processes. Identify gaps and provide instructions and trainings to different disciplines to improve document management processes. Provide training and guidance to external users to capture correct data exchange per contract. Review and update technical documents (e.g. manuals and workflows), Distribute project-related data to internal teams. Maintain Engineer and Vendor deliverables in the Electronic Document Management System (EDMS). Coordinate with Project Manager / Project Engineer and other discipline leads. Receive, log, track, file, and monitor engineering and supplier drawings in an EDMS. Respond to internal and external document control requests. Maintaining the security of confidential data. Assisting internal and external with EDMS permissions. Upon data completion assist in the preparation of data books with subsequent filing, scanning and generate transmittals as required. Assist with either or both hard copy or electronic turnover of documents. - Bachelor’s degree in any Discipline, Library / Data Science Preferable Must have 6 - 8 years of Oil & Gas / Energy/Power / Construction / Manufacturing / Project Management Industry experience Excellent communication (Reading, Writing, and Speaking) skills. Interpersonal Skills Attention to detail Familiarity with project management Proficient computer skills, experience with MS Office, MS Word, MS Excel, PowerPoint etc Experience in Procore, Aconex and Hexagon SDx is highly preferred but not essential Knowledge of quality management and operating procedures Excellent organization and documentation skills Delivery-focused and deadline-oriented Problem solving Ready to be able to work in different shifts if necessary

Position : Assistant Manager Personal Assistant Experience : 4 – 7 years Location : Sector – 56 Gurugram Job Profile : We are seeking a skilled and experienced Personal Assistant to provide transcription services for our organization. The ideal candidate will have excellent stenography skills, attention to detail, and the ability to maintain confidentiality. Responsibilities: Work in a fast-paced office environment. Meet deadlines and work under pressure. Maintain confidentiality and handle sensitive information. Experience in using stenography software and equipment. Certification in stenography or a related field. Take dictations and transcribe them accurately and efficiently. Maintain confidentiality of sensitive information. Prepare the letter and applications. Travel arrangements. Meet deadlines and deliver transcripts in a timely manner. Maintain accurate and up-to-date records and files. Operate and maintain stenography equipment and software. Requirements: Diploma/Certificate in Stenography or Secretarial Practice. 4-7 years of experience as a Stenographer. Excellent stenography skills (40-60 wpm). Proficient in MS Office, particularly Word and Excel. Strong communication, organizational, and time management skills. Ability to maintain confidentiality and handle sensitive information. Other details: Website address: www.mapskogroup.com Interested applicants please share your application on 7290805886 or share hr@mapskogroup.com

MD's Calendar & Schedule Management Communication Management Travel & Accomodation Management Meeting Coordination Project Support Confidentiality & Discretion Management Admin Support Event Management Involvement in Branding Clinet Communication

Job description Managing Calendar using Outlook, Gmail, etc. Sending reminders to all the concerned authorities for confirmation of the meeting schedule. Booking flight tickets and Hotel booking for Sir as per his travel schedule. Drafting letters, emails, memos etc., in English and Marathi or Hindi as may be required. Scheduling Online video meetings using Zoom and Google Meet. Collating MIS Reports received and storing the data on the storage drive in digital format. Coordinating with different Departments to complete the scheduled tasks assigned by Sir. Making timely and accurate payments of Mobile and credit card bills online. Proper FIling and indexing of important Documents in the office for timely access. Preparing and submitting the expense statement to the Accounts Department. Preparing powerpoint presentations for meetings as per the directions of MD Sir. Desired Candidate Profile Male/Female Graduate with 10 - 15 yrs. of experience in a similar position in a reputed Company. Residing in Mumbai - preferably in and around SOBO. Fluent in verbal and written English, Marathi, and Hindi. Well-versed in drafting official letters and emails to various Govt. agencies. Well-versed with MS Outlook, Gmail Calendar Management, Zoom App, MS Word, and MS PPT. Good knowledge of MS Excel and Accounts.