1432 Secretarial Activities Jobs - Page 38

Hiring a female Personal Manager for Mehreen Gandhi in Mumbai (Food & Stay included). Immediate joiner to manage schedules, shoots, brand work, travel, and content coordination. Must be proactive, organised & willing to travel. Insta: @mehreengandhi

Responsibilities: Manage MDs calendar, meetings, daily schedule, and travel bookings Maintain strong internal and external follow-ups Track and update task delegation sheet Prepare reports using Excel and Word Note: Only Female candidates may apply

Responsibilities: * Coordinate meetings & events * Maintain confidentiality at all times * Manage calendar & schedule appointments * Provide administrative support to MD * Arrange travel & accommodations Food allowance

Managing the office of the MD to maintain the calendar, meetings, schedules, appointments, and travel. Should be well versed with Drafting letters and business proposal Prepare management reports as per the business needs Required Candidate profile Organize business and review meetings, identify and prioritize action items & follow up Develop and maintain an effective network and cooperative relationship with the clients

Responsibilities: * Provide administrative support to MD * Draft letters & emails * Coordinate travel arrangements * Manage calendar & correspondence * Book hotels & flights Provident fund

COMPANY SECRETARY Roles and Responsibilities: 1. Organize and facilitate board meetings, including scheduling, preparing agendas, and minute-taking. Ensure that board procedures are followed rigorously. Oversee the companys compliance with legal and regulatory requirements. This includes updating and managing statutory books, such as registers of members, directors, and secretaries. Advise the board on governance matters, helping to ensure that the company adheres to the highest standards of corporate governance. Manage shareholder relations and communication, including preparation and presentation of annual reports and organising the companys Annual General Meeting (AGM). Maintain essential company documents such as the certificate of incorporation, legal documents, statutory registers, and meeting minutes. Update and administer company policies to ensure they comply with legal standards and reflect the company’s objectives. Assist in financial reporting and auditing processes, ensuring accuracy and compliance with the financial dynamics of the corporate. Provide legal guidance on matters affecting the company. Handle various corporate secretarial duties, including filing corporate returns, maintaining company seals etc. Participate in identifying and managing corporate risks, ensuring that the company has adequate risk management practices in place. Skills Requirements : 1. Strong understanding of corporate law and regulatory frameworks Deep understanding of governance principles ethical practices, and the ability to implement policies that enhance transparency and accountability. Must uphold the highest standards of integrity and discretion Maintaining confidentiality and handling confidential matters with utmost care. Analytical skills for interpreting legal provisions, assessing risks, and providing strategic advice. Should be able to analyse complex legal and regulatory issues and propose effective solutions. Strong interpersonal skills to facilitate effective collaboration and communication, contributing to a positive corporate culture. Should possess strong problem-solving skills to address issues promptly and mitigate risks to the organisation. Must stay updated on changes in laws and regulations. Time Manage skills to manage time efficiently. Prioritising tasks and adhering to strict deadlines Should be able to learn and familiarise with relevant software and technological tools Should be able to understand the company’s operations. Preferred candidate profile - CS -Semi-qualified is also applicable

Manage diaries and schedule meetings and appointments. Provident fund

We are seeking a highly organized and proactive Executive Assistant-(Married Female candidate only) to support our senior leadership team. This role requires exceptional communication and multitasking skills, as well as discretion, professionalism, and a high level of confidentiality. The ideal candidate will act as a strategic partner to the executive(s), ensuring seamless day-to-day operations and enabling them to focus on high-priority initiatives. Key Responsibilities: Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements Serve as the primary point of contact between executives and internal/external stakeholders Prepare and edit correspondence, presentations, reports, and meeting agendas Attend meetings and take detailed notes or minutes as needed Handle confidential information with integrity and discretion Assist with personal tasks and errands as required by the executive(s) Coordinate logistics for meetings, events, and offsite engagements Conduct research and compile data to support decision-making Monitor and follow up on action items and deadlines Liaise with other departments to ensure efficient communication and workflow candidate profile

NOTE: CANDIDATE SHOULD BE FEMALE, MARRIED WITH KID. Qualification : Graduate Experience : 10 years. Location : Kolkata Salary: 35K FUNTIONAL SKILL 1. Assistant to Director 2. SENT DAILY REPORT THROUGH MAIL. 3. KNOWLEDGE REGARDING ONLINE FORMFILLUP. 4. MAINTAIN DAILY BASIS REPORT THROUGH MS WORD, EXCELL 5. MAINTAIN ALL DOCUMENTS INCLUDING LEGAL, LIAISION. Behavioral Skill High in interpersonal and communication skill, Smart and Confident in Appearance Contact: sharbani@ipsgroup.co.in or 9831067997

Sr. EA to the MD is a highly experienced provides comprehensive administrative, operational, and project Management , proactively address the needs of the MD, manage scheduling and communications and contribute in overall efficiency of the D.O.

Requirement is with CA Advisory Firm in Ahmedabad, apply if you are comfortable working with a big CA Advisory firm, Benefit Growth Learning exposure, Great place to work Supportive Staff responsible for supporting the smooth execution of secretarial Required Candidate profile 2 yrs of experience in managing corporate secretarial responsibilities Freshers can also apply ensuring corporate governance & compliance within organisations overseeing legal, regulatory compliance

Provide high-level administrative support to the MD including calendar management, travel coordination, communication handling, meeting preparation, and confidential task execution. Ensure seamless office operations and follow-ups.

Working Days: - Monday to Saturday Roles & Responsibilities Executive Support: Manage executives' calendars, scheduling appointments, meetings, and travel arrangements. Screen and prioritize incoming communications, including emails, phone calls, and correspondence. Prepare agendas, presentations, and other materials for executive meetings and engagements. Conduct research and gather information to support decision-making and strategic initiatives. Strategic Planning: Assist in the development and implementation of strategic plans and initiatives. Coordinate with various departments and stakeholders to gather data and insights for strategic analysis. Help prioritize projects and allocate resources effectively to meet strategic objectives. Monitor progress on strategic goals and provide regular updates to executives. Project Management: Oversee and coordinate projects on behalf of the executive team, ensuring timely completion and alignment with strategic priorities. Track project milestones, budgets, and deliverables, providing status reports as needed. Anticipate potential risks and proactively address issues to keep projects on track. Communication and Liaison: Serve as a liaison between executives and internal/external stakeholders, maintaining professional and diplomatic communication. Draft and edit correspondence, reports, and presentations on behalf of executives. Facilitate communication within the executive team and across departments to ensure alignment on key initiatives. Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and discretion. Maintain strict confidentiality regarding executive decisions, discussions, and proprietary information. Exercise judgment and tact in all communications and interactions. Education and Experience Bachelor's degree in Business Administration, Management, or related field preferred. Proven experience 10 years as an Executive Assistant or similar role supporting senior executives. Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment. Excellent communication and interpersonal skills, both written and verbal. Proficiency in office productivity tools (e.g., Microsoft Office Suite, Google Workspace). Discretion and confidentiality are paramount. Experience in strategic planning, project management, or business analysis is a plus. Traits: Proactive and self-motivated with a strong sense of initiative. Detail-oriented with a focus on accuracy and quality. Flexible and adaptable to changing priorities and demands. Professional demeanor with the ability to interact confidently with executives and stakeholders at all levels. Problem-solving mindset with the ability to think critically and propose solutions Company website: https://www.laxmidentallimited.com/ If Interested kindly call on 8097404480 or email on jully@illusiondental.com

We are seeking a highly organized and proactive Executive Assistant to provide administrative support to our team. The successful candidate will be responsible for managing travel arrangements, coordinating company secretariat work, and performing various administrative tasks to ensure the smooth operation of the organization. ## Key Responsibilities: - Provide administrative support for personal and organizational tasks - Manage travel bookings, arrangements, and itineraries - Coordinate company secretariat work, including: - Compliance and regulatory matters - Meeting coordination and minute-taking - Document management and maintenance - Perform general administrative tasks, such as: - Scheduling appointments and meetings - Managing correspondence and emails - Maintaining records and databases - Be available and responsive on phone for urgent matters - Handle other administrative tasks as assigned by the management ## Requirements: - Graduate degree or diploma in a relevant field (Administration, Business, etc.) - Proven experience as an Executive Assistant or similar role - Excellent organizational, communication, and interpersonal skills - Ability to work independently, prioritize tasks effectively, and manage multiple projects simultaneously - Proficient in administrative software and tools (MS Office, Google Suite, etc.) - Flexible with timing and available for six days a week - Ability to maintain confidentiality and handle sensitive information ## What We Offer: - Competitive salary and benefits package - Opportunity to work with a dynamic and growing organization - Collaborative and supportive work environment ## How to Apply: If you are a motivated and detail-oriented individual with excellent administrative skills, please submit your resume and cover letter to [insert contact information]. We look forward to hearing from you!

Tech Resources Any graduate/postgraduate (MBA)/BSc/BTech with sound grip on financial aspects Good communication skills, both written and oral Willing to work in 24*5 environment on rotational shifts (including night shifts) Certification or knowledge/experience in MS-office (Excel, Word, PowerPoint) Preferred with exposure of working on data analysis Knowledge in SQL, Python and VBA Macro is a must Knowledge of corporate finance / accountancy i.e., financial statements and annual reports is a plus

Graduate / PG with 0 to 3 years of experience as a Personal Assistant / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Shorthand in English, Handling incoming and outgoing communication including phone calls, emails, correspondence executive's calendar, including appointments, meetings, and travel arrangements. Drafting and editing correspondence, memos and reports.

1 Reports preparation, sending to different agencies and AERB related work 2 Analysis of discharge dashboard and discharge related activities 3 Initial Assessment entering by Medical Officer/Students Education: Graduate and PG hospital administration

Role & responsibilities: Align managing director meetings. Prepare and share MOMs of the meetings. Acting as a liaison between the executive and internal/external stakeholders Follow-up on tasks and projects & stakeholders. Travel local and domestic as per business need. Prepare meeting agendas, take minutes, and follow up on action items. Handle correspondence (email, phone calls) for executives. Maintain confidentiality of sensitive information. Coordinate travel arrangements, including booking flights, hotels, and transportation. Participate in all managing meeting. Preferred candidate profile: Industry Real Estate, Developer & Construction Relevant Experience 2 to 5 Years Education - Any Graduate Skills - Problem-solving skills, Proficiency in English, Shorthand, Effective Communication

Role & responsibilities Key Responsibilities: Ensure compliance with Companies Act, SEBI Regulations (LODR), FEMA, and other applicable corporate laws. Prepare and maintain statutory registers, records, and filings as required by law. Organize and manage Board Meetings, Annual General Meetings (AGMs), Committee Meetings including preparation of agenda, notices, minutes, and follow-ups. Liaise with regulatory authorities such as ROC, SEBI, Stock Exchanges, etc. Draft and vet resolutions, board reports, disclosures, and other legal documents. Coordinate with internal teams and external consultants for secretarial audits and regulatory filings. Monitor changes in relevant legislation and the regulatory environment and take appropriate action. Handle compliance under the Listing Agreement and SEBI Regulations related to a listed company. Support the Board of Directors in governance and ensure adherence to best practices in corporate governance. Requirements: Education: CS Inter or Final Passed (ICSI) Experience: Minimum 4 years of relevant experience, preferably in a listed manufacturing company (Manufacturing Company will be an advantage). Sound knowledge of Companies Act, SEBI Regulations, and other Corporate Laws. Excellent drafting, communication, and interpersonal skills. Ability to work independently and meet tight deadlines. Preferred Candidate Profile: Candidates based in Chennai or willing to relocate. Immediate Joiners or candidates with short notice periods will be given priority. Strong organizational skills with attention to detail and accuracy. Experience working in a corporate office setup of a listed manufacturing firm. What We Offer: Opportunity to be a part of a growing and reputed listed organization. Exposure to high-level corporate governance and regulatory frameworks. Competitive compensation package aligned with industry standards. Supportive and professional work environment.

Job Title - Assistant Company Secretary Department - CS & Legal Location Navi Mumbai Reports To Company Secretary Job Specifications The candidate should be member of ICSI (The Institute of Company Secretary of India). A qualified Company secretary with 1+ year or Fresher or a Management Trainee can apply. Knowledge in managing secretarial responsibilities of a private limited company. Legal knowledge will be an added advantage. Joining- Immediate. Job Responsibilities Compliance with provisions of Indian Companies Act along with International Company Law especially Singapore & Hong Kong companies. Preparing notices, agendas, minutes and other documents with respect to all the Board and General Meetings of India/Singapore & HK companies. Preparation of all statutory registers, forms, certificates etc. as required under various Acts and regulations. Filing of returns, applications, documents, notices etc. with the Registrar of Companies. Coordinating with auditors for resolving co-sec audit queries Maintaining Repositories of Company Constitutional/Minutes/Share capital & Investment documents. Behavior Management and organizational skills. Good communication and interpersonal skills. Discretion when dealing with Confidential Information.

Maintaining Chairman’s Calendar, Daily Inwards of Leave Letters, EMails & others, Office Stationery purchase & Issues, Handling company Mobile Handsets, sim etc, Coordinating with printers for office printing work. Office Mtce, Operations. Meetings. Required Candidate profile Any Female Diploma Secreterial Practice/Graduate, Computer Literate with 2 years+ exp in Admin activities in College, School, Education/Eductech industry preferable. Immediate Joiners prefered.

We are seeking a highly organized, discreet, and proactive Secretary to the Director to provide comprehensive administrative and executive support. The ideal candidate will possess excellent communication and coordination skills, with the ability to handle sensitive information and manage multiple priorities in a fast-paced environment. Key Responsibilities: Administrative Support: Manage the Directors calendar, schedule appointments, meetings, and travel arrangements. Handle all correspondence, including drafting emails, letters, memos, and reports on behalf of the Director. Prepare and organize documents and presentations for meetings and conferences. Meeting Coordination: Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items. Liaise with senior leadership, department heads, staff, and external stakeholders as directed. Office Management: Maintain confidential files, records, and documentation with a high degree of accuracy and confidentiality. Monitor and manage supplies, resources, and services necessary for the Director’s office. Communication & Liaison: Serve as the point of contact between the Director and internal/external parties. Ensure timely communication and follow-up on key issues and tasks. Support in Decision Making: Provide background information, research, and data analysis to assist the Director in decision-making processes. Track project timelines, deadlines, and deliverables relevant to the Director’s office. Qualifications & Skills: Bachelor’s degree in Business Administration, Secretarial Studies, or related field. Minimum of 3–5 years of experience as an Executive Assistant or Secretary, preferably in an academic or corporate environment. Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital productivity tools. Excellent written and verbal communication skills. Strong organizational, multitasking, and time management abilities. Professional demeanor with the ability to handle sensitive information confidentially. Attention to detail, proactive approach, and problem-solving mindset.

Role & responsibilities - align MD meetings - participate in all MD meeting - prepare and share MOMs of the meetings - Follow-up on tasks and projects - Travel local and domestic as per business need Preferred candidate profile MBA + B. Pharm or Any Graduate

Responsibilities: * Manage calendar & schedule appointments * Draft letters on behalf of executive * Maintain privacy & confidentiality at all times * Coordinate meetings & travel arrangements * Provide administrative and other support as needed Health insurance Annual bonus Provident fund