1432 Secretarial Activities Jobs - Page 40

Role Summary Dedicated to managing the information flow of drawings and documents for the projects assigned by the UK Document control team and for the works being done out of India offices Responsibilities Establish and maintain Document Management processes Monitor processes to ensure the project teams comply with all requirements Control information flows internally and externally in accordance with the document management requirements Issue drawings and documents in accordance with Quality Assurance and project document management procedures. Receive and/or down load electronic drawings and documents, file in the appropriate system and maintain a drawings received schedule. Coordinate the issue and receipt of drawing information to the offshore CAD facility. Circulate received/downloaded electronic documents to project team. Maintain a register of incoming and outgoing information. Upload drawings and documents onto electronic document management systems in accordance with the deliverables schedule provided by the Project Manager. Work with the team leader and engineering teams to plan the delivery of information to ensure information is issued on time. Monitor progress and performance and report to the relevant Project Manager. Coordinate document review workflows and distribute to the relevant team members. Checking the quality of documents to ensure compliance with project procedures and processes. Filing of electronic correspondence in accordance with Quality Assurance and project document management procedures Key Competencies / Skills: Mandatory Computer literacy, in particular email and Microsoft software packages and Adobe Acrobat Excellent organisational and multitasking skills The ability to be conscientious and methodical within a working environment with a strong eye for detail. Excellent team-working and communication skills with the ability to building good relationships with internal and external clients Ability to manage their own time/work load. Knowledge and experience of CAD would be an advantage, but not essential >5 Years of Work Experience. Hands on experience on Aconex, Autodesk, and Projectwise. Qualifications Graduate,Diploma, Bsc, BA

Company Secretary Working with a listed Co , Profile includes - Handling Secretarial Dept, Board & AGMS , statutory records & compliance relating to SEBI ,RBI ,FEMA , LODR , Stock Exchange,filing forms and Submission of returns , Reply to Notices etc Required Candidate profile Company Secretary for a listed company, Profile includes Handling Entire Secretarial Dept, Maintenance of statutory records & all compliances relating to SEBI , RBI ,FEMA , LODR , Stock Exchange ,

Responsible for maintaining records of all tasks, managing calendars efficiently, scheduling and coordinating meetings, with strong skills in advanced Excel for reporting and data tracking

Managing office/ center admin, including cleaning, inventory, and equipment maintenance Scheduling and coordinating appointments Handling basic accounts, payments, and utilities Ensuring compliance with rules and regulations for both staff Required Candidate profile Supporting therapists by providing necessary resources on time Assisting in the selection and recruitment of employees E - hrcps9@gamail.com P- 8370014003

Manage calendar, emails, meetings, travel, CRM, and tasks for MD. Ensure timely coordination, communication, and confidentiality in all executive support functions. Location: LOWER PAREL Required Candidate profile 8+ yrs as EA to top execs. Proactive, discreet, tech-savvy, excellent in communication & multitasking. Prefer background with PE, Consulting, or Founders/Chairpersons.

Manage & organize office records and files. Handle correspondence with customers & vendors. Collaborate closely with the CEO on daily tasks & work-related inquiries. Maintain a comprehensive database of clients Required Candidate profile Proficiency in MS Office Should be able to read & write proper English Clear communication in English when required. E-mail CV to career@sbmc.in

We are seeking a highly organized and proactive Executive Assistant to support our senior leadership. The ideal candidate will act as a trusted partner, managing administrative tasks, coordinating schedules, and ensuring smooth day-to-day operations. Key Responsibilities: Manage and coordinate the calendar, meetings, and appointments of senior executives. Prepare and organize reports, presentations, and documents for internal and external meetings. Handle email correspondence, prioritize tasks, and respond on behalf of the executive as required. Maintain confidentiality and handle sensitive information with discretion. Act as a liaison between the executive and internal teams or external stakeholders. Assist in planning and executing events, team meetings, and travel arrangements. Monitor and track key projects, deadlines, and deliverables. Perform ad-hoc administrative duties to support the leadership. Qualifications: Bachelors degree in Business Administration, Management, or a related field. Proven experience as an Executive Assistant, preferably in the interior or architecture industry. Exceptional organizational and time management skills. Strong communication and interpersonal abilities. Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant tools. Ability to multitask and work under pressure in a fast-paced environment. Deep understanding of products, materials, and trends in interiors, architecture, and plywood.

Responsibilities: * Manage director's schedule & travel arrangements * Coordinate meetings, prepare agendas & minutes * Ensure confidentiality at all times * Oversee administrative tasks & projects *Other All admin related work

Hi, We are looking for Executive Assistant and Office Admin The Executive Admin would be required to assist Country Head in a team environment in delivering the secretarial needs such as diary management, calendar management, travel management, documentation, tool support and other administrative requirements that may arise on a need basis. To Apply please copy below link - https://bit.ly/4kWbpO8 Position : EA & Office Admin Work Experience : Minimum 7 years Location : Pune. Hybrid working, applicant should be based in Pune. Company : Privacera India Pvt Ltd Job Type : Contract role for 6 months. (Based on performance, this position may be converted to on roll) Role & responsibilities The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to Provide support to the project team members on maintaining and managing key project meetings and the meeting location Calendar Management - Maintaining the project teams calendar to showcase all key events that need to be planned. Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call Travel Management - Support the project team members in booking the travel ticket Workshop or Area visit Plan - Provide assistance in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc. Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and eRoom to ensure all documentations are captured and organized for ease of access. Training Management - Provide support in setting up training by sending out invites, enabling cut-off points for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions Tool Support and administration Administrative support on various internal/external tools used across Privacera offices Data Processing and administration - Data capture, processing and administration of business information Provides administrative support to ensure efficient operation of the office. Vendor Agreements & Management Procurement and inventory management Event Management coordinator Managing Access Control Systems Formulation & Maintenance of Standardisation of Processes. Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies. Exhibits polite and professional communication via phone, e-mail, and mail. Contributes to team effort by accomplishing related results as needed. Preferred candidate profile MBA or a Masters degree in Personnel Management preferred, or equivalent Professional experience of 7+ years of experience, At least a year of experience working in a team environment handling virtual secretarial services is preferred. Good command over English (written & spoken) is mandatory The role requires someone who can manage a number of concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills and below mentioned skills: Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Extremely organized and enjoys administration Able to work in a team arrangement Comfortable using IT systems Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook Exhibits polite and professional communication via phone, e-mail, and mail. Must be able to work virtually, and independently Able to be diplomatic when dealing with clients Candidate must be based in Pune

Role & responsibilities Provide comprehensive administrative support for legal documentation and secretarial activities. Manage executive calendars, coordinate meetings, appointments, and travel arrangements (domestic and international). Handle correspondence, draft letters, and manage process-oriented tasks efficiently. Ensure seamless coordination between executives, teams, and external stakeholders through effective communication. Oversee day-to-day operational activities to ensure smooth and efficient office operations. Assist with personal appointment bookings for executives as required. Follow up on all office tasks to ensure deadlines and objectives are met. Use strong negotiation skills to manage relationships and handle confidential agreements and information discreetly. Preferred candidate profile 1-3 years of experience as an Executive Assistant or in a similar role. Expertise in Executive Assistance (EA), Personal Assistance (PA), Secretarial Activities, Travel Arrangements, and Scheduling Appointments. Strong negotiation skills with the ability to manage sensitive and confidential information discreetly. Excellent organizational and time management skills, with strong attention to detail. Proficient in using Microsoft Office Suite and Google Workspace. Good communication skills, both written and verbal. Ability to handle extensive travel and work independently. Role Description: The Executive Assistant will provide high-level administrative support to the executive team, ensuring efficient operation and management of their schedules and tasks. This role requires a proactive individual with excellent organizational and negotiation skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will be comfortable handling personal appointment bookings, following up on all office tasks to ensure timely completion, and should have strong knowledge of Google Workspace.

Founder Enablement,,Adaptability:,Structured Thinking, excellent english comm, • Emotional Intelligence: High EQ to navigate interpersonal dynamics, resolve conflicts, and influence stakeholders. ONLY MBA WITH 3 YRS INTO SECREATRY EXP IS MUST

Managing executive schedules,travel arrangements,handling administrative tasks,set up meetings

Position: Secretary Designation: Senior Executive & Assistant Manager Location: MALAD (Mumbai) KEY RESPONSIBILITIES: Manage calendars, schedule meetings, appointments, and events, and ensure timely reminders. direct inquiries to appropriate team members. Assist with travel arrangements, including booking flights, accommodations, and transportation for staff. Assist with various tasks as required, ensuring the smooth operation of the office. Draft, format, and send emails, memos, and other communications on behalf of the team. REQUIREMENT: Excellent written and verbal communication skills. Strong organizational skills with the ability to multitask and prioritize tasks effectively. Thanks & Regrads, Priya Vijaysingh Yadav

Ensure compliance with corporate laws, maintain statutory records, guide on governance, manage filings, liaise with auditors and regulators, and draft legal documents, agreements, and meeting minutes.

Role & responsibilities 1. Writing reports, executive summaries and newsletters, preparing presentations and preparing papers for meetings/ travel files. 2. Handle office correspondence and maintain files, supervise administrative staff. 3. Act as the first line of contact to visitors and customers on line and via telephone 4. To Prepare the Power point Presentations 5. To prepare the Tabular Excel Spreadsheets. 6. Dealing with incoming email and post, often corresponding independently after discussions with Managing Director 7. Maintain calendar of events and manage meetings and conferences. 8. Must be aware about the procedure of handling reimbursement 9. Handle emails and telephone calls. 10. Coordinate customer visit to include transportation and accommodation 11. Manage appointments and travel arrangements. 12. Coordinating with various Departments.

Role & responsibilities Prepares meeting rooms for appointments, coordinates schedules. Keeps, prepares, and distributes minutes of meetings. Is a spokesperson for complete coordination for management. Provides administrative support. Calendar Management. Any work assigned by the management on daily basis. Making MOM for the meetings. Good in making Excel / PPT / MIS reports. Preferred candidate profile Communication. Interpersonal Time management Strong organizational Ability to multitask Attention to detail Perks and benefits

Min 1 yr experience as a executive Assistant knowledge in Fixing up appointments, reminding of day-to-day work of the Operations Management | Power Point Presentation |Advanced Excel |Data Analytics |Projects reports

Managing Appointments and schedules of MD. Handle the entire team of Executives of the company and report to MD. HR activities monitoring. Team management.

Role & responsibilities Statutory Compliances under the Companies Act 2013, SEBI Listing (LODR) Regulations and Corporate Laws. Ensuring compliances as applicable to the other business process and functions, including managing and driving the web based compliance tool; Preparation of resolutions, notice, agenda, compliances as per secretarial standard and minutes of board and committee(s) meetings; Ensuring communication and implementation of the Board decision and policies; To assist in preparation of Annual Report conducting of general meetings / postal ballot To handle compliances under SEBI Prevention of Insider Trading Regulations and SDD Tool; Investor communication and handling of grievances. Liaise and co-ordinate with RTA, CDSL, NSDL, etc. for transfer, transmission and dematerialization of shares; Co-ordination with Statutory and Regulatory Authorities (ROC, RBI, SEBI, MCA), Depositories including handling regulatory audits and inspections; Actively involved in the tracking, interpretation, and end to end implementation of circulars and regulations issued by the Exchanges, Depositories & SEBI and communicating the same to relevant teams with actionable; Ensure all periodic and ad-hoc regulatory filings are submitted correctly and in time; Updation of Statutory registers and records; Streamline and improve existing compliance and operational processes; Any other work related to secretarial matters as may be assigned.

Role & responsibilities Manage and maintain the calendar, including scheduling meetings, appointments, and travel arrangements. Coordinate and manage logistics for internal and external meetings, including agendas, materials, and follow-up actions. Prepare reports, presentations, correspondence, and other documents as requested. Handle confidential and sensitive information with discretion and professionalism. Monitor and manage email communication on behalf of the VP, prioritizing and responding when necessary. Coordinate logistics for travel, conferences, and special events. Liaise with internal departments and external stakeholders to support business operations. Manage expense reports and assist with budgeting and invoice processing. Preferred candidate profile Any Degree 2 6 years of experience supporting a senior executive, preferably at the VP or C-suite level. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is a plus. High level of discretion, professionalism, and confidentiality.

We are seeking a qualified and experienced Company Secretary to manage corporate governance, compliance, and regulatory affairs . The CS will ensure that all statutory and legal obligations are met while supporting board operations and strategic decision-making in a high-profile, sports-driven environment. Preparing Contracts and agreements of all clients, players and external agencies Monitoring the renewal/ expiry of contracts Coordinating with the concerned authorities for patents and trademarks Liaisoning With Banks For more details contact on 8445882877 - HR

Job description Assisting MD and handling day to day secretarial activities, giving administrative support, travel management, co-ordination with departments, handling personal work, MIS reports etc. Acts as liaison to the Board of Directors and board Executive Committee; orders meeting refreshments/meals and prepares conference room; attends all board meetings, records, transcribes, and distributes meeting minutes; maintains historical files. Maintains Directors appointment calendar by scheduling meetings, teleconferences and travel including itineraries, airline reservations, hotel accommodations, rental cars, and all other travel needs. Conserves Directors time by reading, researching, and routing correspondence; drafting letters and documents; and screening and rerouting phone calls. Maintains personnel and customer confidence and protects operations by keeping information confidential. Organizing & coordinating external communication (with potential and current clients, partners and associates etc.) Coordinating, acting as interface between internal functions of the organization and the top management & following up appropriately on internal and external commitments. Required Candidate profile: Experience of 4+ years in similar profile. Excellent Coordination skills. Impeccable spoken and written professional English. Ability to multitask. Capable of independently preparing different reports. Strong computer skills and MS Office proficiency. Candidate should be sincere and responsible for all secretarial work. Experience providing support to multiple professionals and managing competing priorities. Ability to work in a high performing culture, under pressure and with time-sensitive deadlines. Working Days : 06days (Monday to Saturday)

Job Description: Only Immediate to 15 days' notice candidates can apply. Responsibilities: Manage the Department Heads calendar, scheduling meetings, travel arrangements, and appointments. Anticipate the Department Heads needs and proactively manage their workload. Prepare meeting agendas, presentations, and reports as needed. Draft and proofread correspondence, including emails, letters, and proposals. Manage the Department Heads budget and expenses. Coordinate with other departments to ensure seamless communication and project flow. Oversee office operations, including ordering supplies, managing vendors, and maintaining office equipment. Maintain a confidential and professional work environment. Perform other duties as assigned by the Department Heads. Qualifications: Minimum of 1 year of experience as an Office Manager or a similar administrative role. Proven experience working in a fast-paced, technology-oriented environment. Excellent communication and interpersonal skills, with the ability to build strong relationships with all levels of staff. Superior organizational and time management skills, with the ability to prioritize multiple tasks effectively. Strong attention to detail and accuracy. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with project management tools a plus. Ability to maintain confidentiality and discretion. Skills & Abilities: Excellent organizational and time-management abilities. Strong written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software. Ability to handle sensitive information with discretion and maintain confidentiality. Proactive problem-solving skills and the ability to work independently. Strong interpersonal skills and the ability to work effectively with diverse teams.

Role & responsibilities Responsibilities Manage professional and personal scheduling for the Partner/Director, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as the content and flow of information to senior executives Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of the filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Preferred candidate profile 3 or more years of experience in an administrative role reporting directly to upper management Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees PLEASE NOTE: OFFICE TIMINGS: Flexible 9-6:30, will need to clock 8.5 to 9 hours per day Work Mode: WORK FROM OFFICE Work days: Monday to Saturday, 2nd and 4th Saturdays are off.

Responsibilities: * Coordinate meetings & travel arrangements * Maintain confidentiality at all times * Manage correspondence & calendar scheduling * Provide administrative support to senior team members