1432 Secretarial Activities Jobs - Page 37

• Good knowledge & application of corporate law • Complying of all statutory matters related to ROC & filing, etc. • Board meeting compilation and drafting of minutes • Secretarial practices • Legal aspect of Secretarial aspects Required Candidate profile The position requires the candidate to have good interpersonal skills as it requires coordinating with people. Knowledge and working in a computerised environment is a must.

Responsibilities: * Provide administrative support * Coordinate meetings & events * Draft correspondence * Manage executive schedule * Maintain confidentiality

Role & responsibilities Calendar & Schedule Management Oversee and optimize the CMO's calendar, scheduling meetings, appointments, and travel arrangements. Anticipate and resolve scheduling conflicts, ensuring the CMO's time is utilized effectively. Communication & Correspondence Act as the primary point of contact between the CMO and internal/external stakeholders. Draft and edit emails, memos, reports, and other documents on behalf of the CMO. Meeting & Event Coordination Organize internal and external meetings, conferences, and presentations. Prepare agendas, take minutes, and ensure follow-up actions. Project & Task Management Support specific marketing projects and campaign launches by managing timelines, coordinating with cross-functional teams, and tracking progress. Assist in the coordination and execution of marketing projects and campaigns. Maintain office operations and procedures through liaison with relevant functional teams. Desired Qualifications Proven experience as an Executive Assistant, Exceptional organizational skills with strong attention to detail. Advanced proficiency in Microsoft Office Suite, Strong written and verbal communication skills. Ability to handle multiple tasks simultaneously and work under pressure. High level of discretion and confidentiality Office Address : Aventura tower , Plot No D 404 & 405, TTC Industrial Area, MIDC Road,, Turbhe- 400705, Navi Mumbai, Maharashtra 400705.

Responsibilities: Manage and maintain the Directors calendar, including scheduling internal and external meetings, appointments, and travel. Prepare high-quality documents, presentations, reports, and correspondence on behalf of the Director. Screen emails, calls, and inquiries, responding on behalf of the Director where appropriate. Coordinate logistics for meetings, including agenda preparation, minutes, and follow-up actions. Liaise with internal teams and external stakeholders to ensure timely communication and task completion. Assist in project tracking, departmental planning, and performance reporting. Handle confidential information with integrity and discretion. Support in the preparation and coordination of board or leadership meetings as needed. Manage expense reporting, invoice processing, and budgeting tasks related to the Director’s office. Take initiative to improve administrative processes and support efficiency in the Director’s workflow. Qualifications & Skills: Proven experience as an Executive Assistant or similar role supporting senior leadership. Exceptional organizational and time-management skills. Excellent written and verbal communication abilities. High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (e.g., Zoom, Teams, Google Workspace). Strong attention to detail and ability to prioritize in a fast-paced environment. Ability to handle confidential information with discretion. Professional demeanour, with the ability to interact effectively with stakeholders at all levels. Role & responsibilities Preferred candidate profile

Job Summary: We are looking for a qualified and experienced Company Secretary to manage the organizations corporate governance and statutory compliance functions, with a key focus on SEBI regulations, board liaising, and regulatory filings. The ideal candidate will bring expertise in corporate law, SEBI LODR, and Companies Act, ensuring timely and accurate compliance across all statutory obligations. Role & responsibilities Manage all secretarial functions, including arranging, scheduling, and coordinating board and committee meetings, preparing agendas and resolutions, drafting minutes, and ensuring timely statutory filings. Coordinate end-to-end board and committee meetings, including documentation preparation, minute-taking, and post-meeting follow-ups. Support the Board of Directors and senior management in ensuring compliance with the Companies Act, 2013, SEBI regulations, and other applicable corporate laws. Prepare and file statutory returns with the Ministry of Corporate Affairs (MCA) including annual returns, financial statements, DIR-12, MGT-7, and other prescribed filings via the MCA portal. Handle complete compliance with SEBI regulations, including LODR, Insider Trading Regulations, and Takeover Code requirements. Coordinate statutory and secretarial audits, including managing internal controls, auditor responses, and timely closure of audit observations. Liaise with regulatory authorities such as the Registrar of Companies (ROC), SEBI, and Stock Exchanges for statutory submissions, clarifications, and inspections. Oversee maintenance of statutory registers and records, including registers of members, directors, charges, shareholding structures, and compliance logs. Manage share-related processes, including share transfers, dividend disbursement, and other corporate actions, ensuring timely compliance. Develop and implement internal compliance checklists and frameworks in alignment with applicable laws and company policies. Draft and review policies, reports, and disclosures required under regulatory frameworks, board governance standards, and stock exchange requirements. Conduct governance-related trainings and awareness programs, including on ethics, anti-corruption, and CPD (Continuing Professional Development). Coordinate with legal counsel, auditors, and external stakeholders during legal matters, regulatory inspections, and corporate due diligence exercises Preferred candidate profile : CS degree (must be a member of ICSI). 4+ years of post-qualification experience in a listed company or compliance-focused firm. Strong knowledge of SEBI regulations, Companies Act, LODR & Corporate Governance norms. Excellent written and verbal communication skills. High attention to detail, integrity, and ability to manage confidential data

Responsibilities: Maintain confidentiality at all times Coordinate meetings & travel arrangements Prepare reports & presentations Manage correspondence & communication Provide administrative support to executive team

The RoleAs a Senior Executive Assistant with Worley,you will work closely with our existing team to deliver projects for our clients while continuing to develop your skills and experience. Focal POC to Executives & team. Screens in coming / outgoing mails, correspondences, and personal appointments. Receives, sorts, and distributes incoming mail. Prepares routine correspondence and routes completed correspondence for signature. Reviews outgoing correspondence for proper format, enclosures, grammar, etc. whilst receiving telephone calls and visitors. Access to and maintaining executives calendar updates. Assists in preparation of routine planning and programs reports while maintaining its confidentiality. Creates and maintains a filing system. Procures inhouse stock of stationary for the taskforce. Keeps reference files and manuals of policy and procedure up to date. Maintains a follow-up file for reminding company representative of dates reports are due, pending correspondences, etc. Performs other miscellaneous related duties requested by the company representative. Coordinate appointments/meetings with internal and 3rd party visitors. Book meeting venues and coordinate travel arrangements. Prepare minutes of meetings, presentations, maintain departments filling system. Communication, Coordination and follow up with team / Vendors. Organizing & managing meetings and events. Knowledge on Terms & Conditions of Purchasing. Preparation of draft LOI / PO, as required. Department Record keeping Monitoring & execution. Various types of Management Report generation (MIS) HR, Quality, Safety, Training, Ethics, Project, etc. About You To be considered for this role it is envisaged you will possess the following attributes Graduate in any discipline with 6-8 years of experience as executive assistant reporting to Senior Leadership of large cooperate organization preferably ECR industry. Experience / Expertise :5 years of secretarial experience, preferably in Oil and Gas. A university degree is preferable. MS Office experience Excel, Word, PowerPoint. Ensure Accountability, Communicate Effectively, Situation Adaptability, Customer Focus, and Business Insight.

The RoleAs a Senior Executive Assistant with Worley,you will work closely with our existing team to deliver projects for our clients while continuing to develop your skills and experience. Focal POC to Executives & team. Screens in coming / outgoing mails, correspondences, and personal appointments. Receives, sorts, and distributes incoming mail. Prepares routine correspondence and routes completed correspondence for signature. Reviews outgoing correspondence for proper format, enclosures, grammar, etc. whilst receiving telephone calls and visitors. Access to and maintaining executives calendar updates. Assists in preparation of routine planning and programs reports while maintaining its confidentiality. Creates and maintains a filing system. Procures inhouse stock of stationary for the taskforce. Keeps reference files and manuals of policy and procedure up to date. Maintains a follow-up file for reminding company representative of dates reports are due, pending correspondences, etc. Performs other miscellaneous related duties requested by the company representative. Coordinate appointments/meetings with internal and 3rd party visitors. Book meeting venues and coordinate travel arrangements. Prepare minutes of meetings, presentations, maintain departments filling system. Communication, Coordination and follow up with team / Vendors. Organizing & managing meetings and events. Knowledge on Terms & Conditions of Purchasing. Preparation of draft LOI / PO, as required. Department Record keeping Monitoring & execution. Various types of Management Report generation (MIS) HR, Quality, Safety, Training, Ethics, Project, etc. About You To be considered for this role it is envisaged you will possess the following attributes Graduate in any discipline with 6-8 years of experience as executive assistant reporting to Senior Leadership of large cooperate organization preferably ECR industry. Experience / Expertise :5 years of secretarial experience, preferably in Oil and Gas. A university degree is preferable. MS Office experience Excel, Word, PowerPoint. Ensure Accountability, Communicate Effectively, Situation Adaptability, Customer Focus, and Business Insight.

As a personal secretary, your primary role is to provide comprehensive administrative and logistical support to an individual, managing their schedule, correspondence, and various tasks to ensure smooth and efficient operations. Required Candidate profile Lady candidate from near by area with English medium background with strong in spoken Hindi and Bengali preferred , married with kid is preferred .. Familier with AI Technology.

Daily work management, MIS, E-Mails Mints of meeting, Calander Management Experience of office management Involvement in project Implementation Candidate Assist to Director or MD Exp in Calander Management, Travel arrangement Required Candidate profile Candidate must be MBA regular with excellent communication skills Able to handle MD Desk & foreign clients Email & Phone calls management

Responsibilities: Maintain office supplies inventory Schedule appointments & meetings Prepare correspondence & reports Greet visitors & manage phone calls Coordinate administrative tasks

Job Description: Deputy/Associate Company Secretary (Fresher) Location: Bengaluru Reporting To: Company Secretary (L1) MD/Board (L2) Group: Optimo Capital Position Type: Full-time Experience: Fresher with ICSI qualification (Must have completed mandatory Company Secretary training) Role Overview We are looking to hire a qualified Deputy/Associate Company Secretary (CS) who has recently completed their training and is ready to independently manage routine corporate secretarial matters. The selected candidate will assist in ensuring compliance with the Companies Act, 2013, for two private limited companies under the same group and applicable RBI guidelines for NBFCs, as well as other regulatory requirements. Key Responsibilities RoC Filings: Preparation and filing of statutory forms, returns, and documents with the Registrar of Companies (MCA V3 portal). Maintenance of statutory registers and records in accordance with the Companies Act, 2013. Board, Committee, and Shareholder Meetings: Drafting and circulating Board/Committee meeting notices, agendas, and minutes. Coordinating shareholder meetings, including drafting resolutions and handling filings related to approvals. Keeping track of action items arising from meetings. Compliance Monitoring & Documentation: Maintaining compliance calendar and proactively ensuring adherence to statutory deadlines. Assisting in internal documentation and record-keeping. RBI & NBFC Compliance: Assist in monitoring and ensuring compliance with applicable RBI Master Directions, circulars, and guidelines relevant to NBFC operations. Help in preparation and filing of periodical returns and submissions to RBI. Track changes in the regulatory framework and support in implementing necessary changes internally. Lender Correspondence: Preparing and maintaining documentation required for correspondence with banks and financial institutions, including certificates and compliance declarations. Coordinating execution of lender-related documents where applicable. Support in Secretarial Audits and Annual Filings: Preparing inputs for secretarial audit and working with statutory/secretarial auditors for smooth closure of annual filings. Required Qualifications Qualified Company Secretary (ACS) Completed training as prescribed by ICSI Strong knowledge of the Companies Act, 2013 and an understanding of RBI regulations applicable to NBFCs Familiarity with MCA portal and e-filing processes Excellent drafting and communication skills Proficient in MS Word, Excel, and PowerPoint Preferred Attributes Right temperament to work in a start-up by collaborating with cross functional teams and helping/assisting them to attain common objectives. Ability to identify and resolve existing problem statements, as well as to anticipate and proactively prepare for potential future challenges. A positive and can-do attitude. Resilience in the face of set-backs and feedbacks. Comfortable operating in lean teams.

As a Consultant you'll participate in many aspects of the software development lifecycle, such as design, code implementation, testing, and support. You will create software that enables your clients' hybrid-cloud and AI journeys. Your primary responsibilities include Comprehensive Feature Development and Issue Resolution, Stakeholder Collaboration and Issue Resolution and Continuous Learning and Technology Integration Required education Bachelor's Degree Preferred education Master's Degree Required technical and professional expertise Should have minimum 3 or more years of relevant experience in FDI Should have good knowledge of integrating with Web Services, XML (Extensible Markup Language) and other API (Application Programming Interface) to transfer the data from source and target, in addition to database. Should have hands on experience in complex data migration between heterogeneous large complex databases (Oracle database is must) Being eager to learn new technologies and implementing the same in feature development Preferred technical and professional experience Exposure in risks management and resolving issues that affect release scope. Ability to maintain quality and bring potential solutions to the table

KEY RESPONSIBILITIES: Calendar & Time Management: Handle complex scheduling, time blocking, meeting prep, and post-meeting buffers. Your mission: guard their time like its Fort Knox. Prioritization & Task Management: Understand what’s urgent vs. important, triage requests, and manage to-dos with zero open loops. Meeting Support & Note-taking: Join key meetings, take crisp notes, follow up on action items, and ensure decisions are documented. Project & Task Tracking: Use tools (like Notion, Trello, ClickUp, or Asana) to keep projects moving and make sure deliverables don’t get lost. Research & Prep: Conduct background research, summarize insights, and prep briefs ahead of meetings or decisions. Process Optimization & SOPs: Create, maintain, and improve internal SOPs, dashboards, and workflows. Keep things scalable. Problem-Solving: Don't just raise flags—bring solutions. Anticipate roadblocks and take initiative to solve them. REQUIREMENTS: Minimum 5 years of experience as an Executive Assistant or in a similar role. Strong command of productivity tools (Google Workspace, MS Office, Notion, Slack, etc.) Excellent written and verbal communication skills. Trustworthy, confidential, and emotionally intelligent. High level of independence and decision-making. Obsessed with systems, workflows, and follow-through. Startup or fast-paced environment experience. Exposure to project management tools (ClickUp, Trello, Monday.com, etc.) Experience supporting C-suite or founders.

Handling Board Meetings, Committee Meetings, General Meetings, ROC filing, Compliance, Corporate Governance Practices.

Need CS for Greater noida location

About the Role We are looking for a proactive, committed, and resourceful Executive Secretary / Administrative Coordinator to work closely with our founding team across multiple ventures. This individual will play a pivotal role in managing end-to-end secretarial and administrative responsibilities, enabling smooth functioning of day-to-day operations and long-term strategic initiatives. Key Responsibilities Company Incorporation & Compliance Coordinate and manage the incorporation process for multiple entities. Ensure ongoing compliance with statutory and regulatory requirements (ROC filings, MCA, GST, etc.). Liaise with Chartered Accountants, Company Secretaries, and legal advisors as needed. Documentation & Recordkeeping Maintain accurate records of meetings, resolutions, filings, and correspondence. Draft, edit, and file legal and administrative documents as required. Grant Applications & Empanelments Identify, prepare, and submit applications for relevant grants or startup schemes. Handle all documentation, follow-up, and interaction with government departments or affiliated bodies. Administrative Support Handle calendar management, travel coordination, and task tracking for the founding team. Manage vendor relationships, purchase orders, and general office administration. Ad-hoc and Follow-up Activities Take complete ownership of tasks and ensure timely closuresbe it a government follow-up, courier dispatch, or coordination with banks or consultants. Willingness to do what it takes” to ensure nothing falls through the cracks. Preferred candidate profile 3–5 years of experience in administrative, secretarial, or compliance-related roles. Preferably a female candidate with a high degree of ownership and maturity. Should be comfortable working late if needed and managing flexible hours. Fluent in English and Tamil; strong communication and coordination skills. Familiarity with startup environments, DIPP registration, MSME, and government schemes is a plus. Proficient in MS Office, Google Workspace, and basic document automation tools.

Position Overview : The Executive Assistant (EA) will provide high level administrative support to Managing Director, ensuring the smooth operation of daily activities. The role involves managing schedules, coordinating meetings, communications, and performing various administrative tasksto support the executives efficiency and productivity. Key Responsibilities: 1. Calendar Management : Manage complex calendars, including scheduling meetings, appointments, and travel arrangements. Proactively resolve scheduling conflicts and prioritize tasks to meet deadlines. 2. Communication Management: Serve as the point of contact between the executive and internal/external stakeholders. Draft, review, and manage emails, reports and other written communications. Screen and direct phone calls as needed. 3. Meeting Coordination : Plan and coordinate meetings, including preparing agendas, material and meeting minutes. Ensure follow ups on action items are completed promptly. 4. Travel and Logistics : Arrange domestic and international travel including flights, hotels, transportation and itineraries. Troubleshoot travel issues and adjust plans as necessary. 5. Administrative Support : Prepare presentations, reports and documentation for executive reviews. Handle expense reporting, invoices and budget tracking. Manage confidential and sensitive information with discretion. 6. Project Management Support : Assist in planning and executing special projects as assigned by the executive. Research and compile information to support decision making 7. Office and stakeholder Management : Develop and maintain relationships with key stakeholders, both internally and externally. Coordinate logistics for events, conferences, and other executive level engagements.

: Job Title: Company Secretary Location: Gurugram Industry: Housing Finance Experience Required: 8+ Years (Post Qualification) Team Management Experience: Required Key Responsibilities: 1. Statutory Compliance & Governance Ensure compliance with Companies Act, SEBI Regulations, RBI guidelines applicable to Housing Finance companies, and other statutory requirements. Conduct and manage Board Meetings, Annual General Meetings (AGMs), Extra-Ordinary General Meetings (EGMs), and Committee Meetings (Audit, CSR, NRC, etc.). Maintain statutory registers, records, and filings with ROC, MCA, and RBI. 2. Secretarial & Legal Documentation Draft notices, agendas, resolutions, and minutes for board and committee meetings. Prepare and file annual returns, director disclosures, and other regulatory filings. Ensure timely compliance and disclosures under applicable laws and regulations. 3. Corporate Governance & Advisory Advise the Board on best governance practices, regulatory changes, and strategic legal matters. Support the Board in ensuring good governance standards and adherence to policies. 4. Team Leadership & Coordination Lead and manage the secretarial team to ensure timely execution of deliverables. Guide and mentor junior team members in handling legal and secretarial responsibilities. Coordinate with internal departments and external stakeholders like auditors, lawyers, and regulators. 5. RBI & Housing Finance Regulatory Compliance Ensure compliance with RBI Master Directions and NHB guidelines specific to housing finance companies. Handle inspections, correspondence, and reporting requirements related to RBI/NHB. Desired Candidate Profile: Qualified Company Secretary (CS) from ICSI. Minimum 8 years of post-qualification experience in a financial services/NBFC/housing finance company. Prior experience in leading a team is mandatory. Strong knowledge of Company Law , RBI Regulations , SEBI guidelines , and Governance Practices . Excellent communication , drafting , and stakeholder management skills. Preferred Attributes: Exposure to housing finance/NBFC sector is highly preferred. Proficient with MCA21 , compliance tools , and legal documentation software . Ability to work under deadlines and in a fast-paced regulatory environment.

We have an urgent requirement for a leading company for EA to MD position, basic role to manage every details, meeting Organizing,coordination, travel planning, calendar booking, documents handling ETC.Female candidates /Age- 24-30./2-5 years exp.

Location: Andheri, Mumbai Educational Level: Graduate/ Post Graduate Work Experience : 3 to 12 years experience Industry: Any Job Responsibilities:- Calendar Management Meeting management within Internal / External Teams. Filing of important documents [Filing] Coordination within departments. - All levels Attending meetings - Prepare MOMs -Follow up on tasks & Targets & Deadlines Reminders & Follow-ups to all meetings . Travel management-Domestic & International, Visa documentation process.

Key Responsibilities: Executive Support: Provide high-level administrative support to the Director/CEO, ensuring smooth and efficient operations. Manage calendar, schedule meetings, coordinate travel itineraries, and handle confidential information with utmost discretion. Meeting Coordination & Documentation: Organize and coordinate Board Meetings, Leadership Team reviews, and cross-functional strategy sessions. Prepare, compile, and circulate agendas, presentations, and necessary documents in advance. Accurately record Minutes of Meeting (MoM) and follow up on action items with internal and external stakeholders. Communication & Liaison: Act as a point of contact between the Director and internal/external stakeholders. Draft professional communication, emails, and reports on behalf of leadership. Liaise with department heads to ensure timely submission of reports and project updates. Project & Task Management: Track and monitor key strategic initiatives and deadlines set by leadership. Provide analytical and operational support for business priorities and ensure execution milestones are met. Confidentiality & Integrity: Handle all information with a high degree of professionalism and confidentiality. Maintain discretion while managing sensitive company and personal matters. Candidate Profile: Graduate/Postgraduate in any discipline; MBA or Executive Assistant certification preferred. 5+ years of relevant experience supporting top-level management, preferably in a manufacturing, retail, or footwear/FMCG industry. Strong organizational and multitasking skills. Excellent written and verbal communication abilities. Proficient in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace. Prior experience in handling board-level documentation and high-level correspondence. Location Preference: Candidates based in or willing to relocate to Bahadurgarh or Gurugram will be considered. Must be open to working from the corporate office/factory setup as required. Interested candidates can connect directly at 7988188260

Role & responsibilities Assisting the seniors in day to day tasks related to documentation or some clerical work Day to Day Filling Work for Projects department. Photocopy/Scan/ clerical work Typing /Drafting/ printout Should have experience as office assistant Interested Candidates Share there CVs on WhatsApp/ Call - 9315234693 Email ID - careers@m2kindia.com

Electrical consultancy, marketing, managment Perks and benefits Insentive

Job Description Position Tile Executive Assistant Reporting to Managing Director Location: Pune (MH) Job Type Full Time On Site Company Profile: Nation's premier implementing partner of e-governance services provider dedicated to delivering extensive system integration and software solutions. With a focus on system integration and innovative software solutions, we are at the forefront of transforming the digital landscape of good governance. You can explore more about DigiGram on https://digigram.in/ Job Overview: We are seeking a dynamic and highly organized Executive Assistant (EA) to provide comprehensive administrative and strategic support to the Managing Director . The ideal candidate will act as the strong support to the MD, updating and managing calendar, coordinating with internal and external stakeholders, handling confidential matters wherever required, and ensuring workflow is carried out smoothly for Managing Director. Key Responsibilities: Calendar & Schedule Management: I. Efficiently manage the Executive Directors calendar, ensuring optimal time allocation by prioritizing appointments, meetings, and strategic engagements. II. Coordinate internal and external meetings, anticipating scheduling conflicts and proactively resolving them to maintain seamless workflow and productivity. Communication Handling: Draft, review, and manage emails, letters, adhoc, and other correspondence on behalf of the MD. Ensure timely responses and follow-ups. Meeting Coordination: I. Schedule, organize, and prepare for meeting with external parties which will includes agenda preparation, minutes, and action items follow-up. II. Coordinate and schedule periodic review meetings for the Director with internal teams to assess performance, track progress on key initiatives, and ensure alignment with organizational goals. Travel Arrangements: I. Plan and coordinate comprehensive travel itineraries, including flights, accommodation, local transportation, and meeting schedules, ensuring cost-effectiveness and convenience. II. Handle end-to-end travel logistics, including visa processing, expense tracking, and last-minute changes, to support smooth and efficient executive travel. Project Support: Assist the MD in managing special projects, presentations, VC meetings and reports. Follow up on deadlines and deliverables with internal teams. Confidentiality: Handle sensitive information with utmost discretion and maintain confidentiality at all times. Stakeholder Liaison: Serve as a point of contact between the MD and senior management, employees, consultants, clients, vendors, and government authorities. Document Management: Maintain an efficient filing and documentation systemboth digital and hardcopy. Event Planning: Assist in organizing company events, leadership meetings, town halls, and off-site activities involving the MD. Qualifications and Experience: Graduate/Postgraduate in any discipline (preferably in Business Administration or related field). 5+ years of experience in a similar role supporting senior leadership, preferably in a corporate environment. Proficient in MS Office (Outlook, Word, Excel, PowerPoint), Google Suite, and scheduling tools. Strong written and verbal communication skills. Key Competencies: High degree of professionalism and integrity Strong organizational and time management skills Ability to multitask and prioritize under pressure Excellent interpersonal and stakeholder management skills Discretion in handling sensitive and confidential matters Proactive and self-motivated attitude