1432 Secretarial Activities Jobs - Page 34

Job Description: We are looking for a qualified member of the Institute of Company Secretaries of India (ICSI), with a minimum of 18-20 years of experience for the position of Company Secretary of the India legal entity, to lead the Corporate Secretarial team of Global Delivery Network [GDN] Legal Group. Reporting will be to the Managing Director, Legal. Corporate Secretarial team, within GDN CORE legal (Compliance, Operations, Regulatory and Ethics), ensures compliance with corporate law matters and compliances related to V & As, entity integrations and the like. Internal clients range from HR, Finance, Controllership, Taxation, Recruitment, Real Estate, Workplace, Global Asset Protection (GAP), Marketing and Communication (Marcom), Infrastructure Services, and Government Relations. Roles & Responsibilities: This role is broad and involves leading the corporate law compliance, mergers and other corporate actions, FEMA compliance and others, including, but not limited to the following. Strong and thorough knowledge of Company Law including CSR Sound knowledge of FEMA related to foreign remittances, ODI and FLA compliances Advise the board on governance matters, helping to ensure that the company adheres to the highest standards of corporate governance. Collaborate with internal stakeholders to ensure alignment on governance and compliance matters Assess impact of changes in law and regulatory environment, impacting the Company Liaise with external legal counsel and regulatory advisors for effectively managing compliance Participate in identifying and managing corporate compliance risks, ensuring that the company has adequate risk management practices in place. Undertake and drive process and system improvements Work closely with finance, internal audit, tax, HR and legal teams on all matters related to company India board governance and related regulatory compliance Guidance during due diligence, structuring decisions related to acquisitions Strong knowledge and experience on rectification of FEMA non-compliances related to share allotments and transfers to non-residents Ensuring compliance related to all statutory meetings such as Board / Committee meetings, General meetings, as may be required by law, within prescribed timelines. Ensure that Board procedures and internal policy approvals are diligently adhered to. Guidance on drafting Directors reports, CSR reports, loan agreements Ensure compliance of all regulatory filings with MCA / RBI including filings for adhoc events, as may be necessary. Ensure that secretarial audit is conducted as per prescribed timelines, in compliance with Secretarial standards. Professional & Technical Skills: Strong communication skills - oral and written Ability to collaborate effectively with internal and external stakeholders Willingness to adapt to changing priorities quickly Operate in fast-paced working environment and navigate challenges effectively Ability to motivate, guide and inspire the team Multi-stakeholder management, collaborative and solution-oriented approach Thoroughness and attention to detail; analytical and research skills Engage in activities via CSR, Inclusion and Diversity Establish work plans and oversee / coordinate activities of the team

Executive Assistant to the MD ensures smooth operations, upholds the MD's vision, and aligns activities with strategic goals. Acting as a key liaison between the MD and departments, this role drives organizational success with efficiency. Role: Other Industry Type: Real Estate Department: Other Employment Type: Full Time, Permanent Role Category: Other Education UG: Any Graduate Key Skills Skills highlighted with are preferred keyskills

1. Compliance with the requirements of the Companies Act, SEBI Regulations, Guidelines, Circulars and SCRA. 2. Prepare Agenda of Board, Committee, Shareholders Meetings. 3. Coordinate with all concerned department and collecting, vetting and formatting all necessary information required for Board. 4. Drafting Agenda for various meetings, filing all necessary forms with Statutory Authorities (MCA, SEBI and Stock Exchanges etc.) 5. Liasoning with Govt. Dept., Regulatory Authorities & External Agencies Including ROC, SEBI.

Assisting Sales Director with Follow-up: Provide support to the Sales Director in tracking and following up on sales-related tasks, communications, and activities. Apply to Sunita pharma@jobsguru.in Required Candidate profile Location: Mumbai Position: Confidential Secretary Department : Production (Outsourcing) Age: Below 30 years Qualification: Any Graduate Experience: 3+ years Salary: CTC 5 to 6 lakhs per annum

Jobsguru is looking for a dynamic and highly organized Executive Assistant to the MD to work closely with an Emerging Health and Wellness brand at Raipur Apply to - search@jobsguru.in 9302574002 Shreya Jobsguru Consultant P Ltd Required Candidate profile Strong interpersonal and communication skills; confident in both written and spoken English Technically proficient: MS Office Suite (Word, Excel, PowerPoint), Google Workspace including AI ChatGPT.

Experience in secretarial function in a company, preferably relating to securities market/MII such as Depository Participant, Stock Exchange, Clearing Corporation, Stock Broker,etc. Assistance in handling internal audits, external audits. Required Candidate profile Knowledge of Companies Act 2013, SEBI LODR Regulations, SEBI Circulars, Secretarial Standards. Compliance under D&P Regulations 2018,SEBI Compliances. Conducting meetings of the Board & Committees. Perks and benefits To be disclosed post interview

(Female Preferred) Attending all the meetings of the COO, noting down the meeting minutes, timely follow-up and ensuring work has been done. Keeping latest Production Styles & Development Styles once in a week from all the units.Calendar Management Required Candidate profile Conducting regular factory visits to check production quality of the product. Regular cross check factory SOPs and being followed. Making projects/plans to improve production quality.

Key Responsibilities Manage the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the MD's office Prepare and edit correspondence, communications, presentations, reports, and other documents Organize and coordinate meetings, conferences, and special events; prepare agendas and take meeting minutes Screen and prioritize incoming communications, responding where appropriate on behalf of the Managing Director Conduct research and compile briefing materials to support decision-making Monitor, prioritize, and follow up on ongoing projects and deadlines Maintain confidential files and records in an organized and secure manner Coordinate activities and communication across departments and with external partners Assist with personal administrative tasks and ad hoc projects as needed Qualifications and Experience Proven experience (8+ years) as an Executive Assistant, Personal Assistant, or similar role supporting C-suite or executive-level leadership Bachelor’s degree Excellent verbal and written communication skills High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams) Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively Strong interpersonal skills, professionalism, and a high level of discretion and confidentiality Ability to work independently with minimal supervision and exercise sound judgment Preferred Competencies Familiarity with executive office protocols and board-level coordination Experience in corporate governance or board support functions Proactive problem-solving and decision-making capabilities Strong attention to detail and commitment to excellence

Assisting MD and handling day to day secretarial activities, giving administrative support, travel management, co-ordination with departments, handling personal work, MIS reports. Female - Age 35+ for Thane Location

Need CS for Greater noida location

Coordinate meetings, manage calendars, design graphics, follow up on tasks, prepare reports and presentations, respond to emails promptly, and assist with travel arrangements.

Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage executives’ calendars and set up meetings Make travel and accommodation arrangements

We are currently seeking a well-organized and proactive individual to join our team as an Executive Assistant . This is an excellent opportunity for a recent graduate to gain valuable exposure to senior-level operations and administrative functions within a dynamic work environment. Key Responsibilities: Manage calendars, appointments, and travel schedules Coordinate internal and external meetings Draft and manage correspondence, emails, reports and presentations Liaise with internal teams and external stakeholders as needed Provide general administrative support to senior management Eligibility Criteria: Fresh graduates from any discipline with strong verbal and written communication skills. Proficiency in MS Office Suite (Word, Excel, PowerPoint) Presentable and well-groomed appearance. Only male candidates are eligible to apply for this position due to specific operational requirements

Vyuti Systems is looking for Executive Assistant - Founders Office to join our dynamic team and embark on a rewarding career journey Preparing financial statements, reports, memos, invoices letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if they should be able to meet with executives. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Making travel arrangements for executives. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant. Opening, sorting and distributing incoming faxes, emails, and other correspondence. Provide general administrative support.

Responsibilities: * Manage executive schedule & prioritize tasks * Provide administrative support to senior team members * Draft letters & manage correspondence * Coordinate meetings & travel arrangements * File Management and Documentation

Responsibilities: * Provide administrative support to senior leadership team * Draft letters & emails, manage correspondence * Schedule appointments, travel bookings & secretarial ops

Responsibilities: * Manage executive schedule & travel arrangements * Draft letters, oversee secretarial ops * Coordinate office activities, MOM maintenance * Ensure calendar accuracy, appointment fixing

Assistant Manager - Secretarial Location: Andheri East, Mumbai Skills required: Strong work ethics Ability to learn and grasp new compliance concepts and global compliances applicable to the Company Adaptable and flexible Strong inter-personal, verbal and non-verbal communication skills Team player with excellent collaborative, analytical, problem solving skills Hands on experience on MS-office Good time management, result oriented, quality of work, timely completion of work Role Supervise all the business processes that involve compliance and regulations Should have knowledge about the laws applicable to a pharma manufacturing company Take timely actions to ensure compliance, both with national/local laws and internal policies of the company To oversee the Compliance Reporting System and ensure that all the stakeholders reports compliance in time Maintain Policy and Procedure to ensure compliance with regulatory requirements Make reports and documentation on potential compliance risks Establish and carry out proper training programs, so that the employees are aware of the laws and regulations they need to adhere to Carry out investigations to find gaps in the current strategies, which involve compliance and rectify them as per the regulatory guidelines Handling compliance related to Board and Committee meetings, preparation of agenda papers & minutes Co-ordination with various external and internal stakeholders Manging various Software / Tools used by the team for ensuring Compliance

Executive Assistant will play a pivotal role in supporting senior executives by managing their schedules, communications, and day-to-day operations. Job Title: Executive Assistant Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our senior leadership. The ideal candidate will be detail-oriented, resourceful, and capable of handling a wide range of executive-level tasks with discretion and efficiency. Key Responsibilities: Manage and maintain executives calendars, including scheduling meetings and appointments. Coordinate travel arrangements, itineraries, and accommodations. Prepare reports, presentations, and correspondence. Act as the point of contact between executives and internal/external stakeholders. Handle confidential information with integrity and professionalism. Organize and maintain filing systems, both digital and physical. Assist with event planning and coordination. Monitor and prioritize emails and phone calls. Qualifications: Proven experience as an Executive Assistant or in a similar administrative role. Excellent organizational and time-management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite and calendar management tools. Ability to work independently and handle multiple tasks simultaneously. Discretion and confidentiality are essential. Job description

- Secretarial Compliance with respect to the Companies Act, 2013 and as per other regulator's directives - Drafting /Alteration of the Memorandum and Articles of Association and Shareholders Agreements Provident fund Health insurance

Organize and prepare agendas and papers for board meetings, committees and annual general meetings Take minutes, draft resolutions, and lodge required forms and annual returns with Companies House. Required Candidate profile Responsible for all Company secretarial functions Assisting and supporting Legal & Compliance Head in advising the management on the various contracts, legal & secretarial matters. CS with LLb

Hiring for Executive Assistant - 5 Days working Location - Fort (10 mins walking from CSMT & Churchgate) Only Females candidates can apply Preferred candidate profile: Proven work experience as a personal assistant Knowledge of office management systems and procedures MS Office and English proficiency Outstanding organisational and time management skills Up-to-date with latest office gadgets and applications Ability to multitask and prioritize daily workload Excellent verbal and written communications skills Discretion and confidentiality High School degree PA diploma or certification would be considered an advantage Interested candidates can share CV on hrsupport@krishnaandsaurastri.com or WhatsApp on 7045045681

Implement and maintain a systematic follow-up system for pending tasks, and deadlines. • Regularly update the manager on the status of ongoing projects and outstanding items. • Coordinate meetings, appointments, and action items. Administrative Support: • Manage the MD schedule, including calendar appointments and travel arrangements. Coordination & follow-up on behalf of director • Coordinating meetings, conferences and ensuring all logistics are well-organized. • Handle sensitive and confidential information with discretion. Qualifications: • Bachelor's degree • Proven experience as a Personal Secretary or similar role. • Excellent verbal and written communication skills in English. • Proficient in using MS office. kindly share resume with your update details t.globalzonehr@gmail.com

We are seeking a qualified and experienced Company Secretary (CS) & Legal Manager to ensure our organization complies with statutory and regulatory requirements while maintaining high standards of corporate governance. The CS & Legal Manager will act as the key advisor to the Board on corporate governance matters, manage legal affairs, and ensure smooth communication between stakeholders. Role & responsibilities Ensure the company complies with statutory regulations and internal policies. Organize, prepare agendas for, and take minutes of board meetings and annual general meetings (AGMs). Maintain statutory books, including registers of members, directors, and secretaries. Ensure company filings with regulatory authorities (e.g., MCA, SEBI) are completed on time. Draft resolutions, minutes, and other legal documents. Manage the organizations insurance portfolio. Advise the Board on corporate governance practices. Ensure proper conduct of meetings, including timely circulation of agenda and minutes. Oversee the preparation and submission of annual reports, returns, and other compliance documentation. Facilitate communication between stakeholders, such as shareholders and regulatory bodies. Ensure proper safekeeping of company records and legal documents. Draft, review, and negotiate contracts, agreements, and other legal documents to safeguard the company's interests. Provide legal advice to management on business matters and potential risks. Handle litigation, disputes, and coordinate with external legal counsel when necessary. Manage legal documentation, including intellectual property rights, licensing, and compliance-related agreements. Qualified Company Secretary (CS) with membership in ICSI (Institute of Company Secretaries of India). Law degree (LLB/LLM) preferred. Proven experience in corporate governance, legal compliance, and regulatory affairs. Strong knowledge of company law, SEBI regulations, and corporate governance guidelines. Excellent communication and interpersonal skills. Strong organizational skills with the ability to handle multiple tasks efficiently. Proficient in drafting legal documents and reports.

Role Responsibilities: Assist in drafting and reviewing contracts and legal documents Support regulatory filings and compliance with Companies Act Conduct board and committee meeting documentation Aid in maintaining statutory registers and legal records Key Deliverables: Timely MCA/ROC filings and compliance checklists Support board governance and secretarial duties Maintain accurate contract and agreement records Ensure adherence to corporate and listing regulations