1432 Secretarial Activities Jobs - Page 35

Role Responsibilities: Assist in drafting and reviewing contracts and legal documents Support regulatory filings and compliance with Companies Act Conduct board and committee meeting documentation Aid in maintaining statutory registers and legal records Key Deliverables: Timely MCA/ROC filings and compliance checklists Support board governance and secretarial duties Maintain accurate contract and agreement records Ensure adherence to corporate and listing regulations

Role Responsibilities: Assist in drafting and reviewing contracts and legal documents Support regulatory filings and compliance with Companies Act Conduct board and committee meeting documentation Aid in maintaining statutory registers and legal records Key Deliverables: Timely MCA/ROC filings and compliance checklists Support board governance and secretarial duties Maintain accurate contract and agreement records Ensure adherence to corporate and listing regulations

Job Summary: We're seeking a highly organized, discreet, and proactive Personal Secretary to provide comprehensive administrative and secretarial support to [mention the person/department, e.g., our CEO, a Senior Executive, or the Director]. Based in Nashik, you'll be instrumental in managing schedules, coordinating communications, handling documentation, and ensuring all administrative tasks are executed efficiently and confidentially. The ideal candidate will possess excellent communication skills, impeccable attention to detail, and the ability to anticipate needs. Key Responsibilities Administrative & Secretarial Support Calendar and Schedule Management: Efficiently manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements (domestic and international) with meticulous attention to detail. Communication Handling: Screen and direct phone calls, emails, and correspondence. Draft, proofread, and send professional communications (emails, letters, memos) on behalf of the executive. Meeting Coordination: Organize and coordinate meetings, including preparing agendas, gathering necessary materials, taking minutes, and distributing action items. Travel Arrangements: Arrange detailed travel itineraries, book flights, accommodation, transportation, and manage related expenses. Document Management: Prepare, format, and organize confidential documents, reports, presentations, and spreadsheets. Maintain physical and electronic filing systems. Office Management & Support Expense Management: Track and process expense reports accurately and in a timely manner. Record Keeping: Maintain confidential records and files with utmost discretion and security. Office Supplies: Manage and order office supplies, ensuring the executive's office is well-stocked. Liaison: Act as a professional and courteous liaison between the executive and internal/external stakeholders, clients, and partners. Personal Assistance (if applicable and agreed upon) Assist with personal errands or appointments that require professional discretion, ensuring seamless integration with professional duties.

About The Role BRIEF JOB DESCRIPTION 1. The candidate must be fluent in English and Hindi (both reading and writing). Knowledge of additional language would be a plus. 2. Under pressure, the candidate must be able to work independently with minimum supervision. 3. Candidate must be familiar with the provisions of the law (Specially IBC / SARFAESI / NCLT / Immovable Properties). 4. Candidate must be process oriented and confident to tackle / deal with the legal issues which challenge the Company. 5. Candidate must be a team player. Key Responsibilities 1.Reviewing finance facility agreements and related documents. 2.Conduct due diligence of properties which the company intends to take mortgage. 3.Provide legal advice or opinion on matters and issues. 4. To provide opinion on Title Search Reports of Immovable Properties. Education —EducationalQualifications:Graduate degree inLaw, as regular full time student, from a recognized university. Candidates with Post Graduate Degree in Law shall be given preference. —Post Qualification Experience:Experience in finance industry, preferably in banking and finance sector,with a proven track record. – Proven track record of adding value to anorganizationthrough the development of comprehensive contract documents that mitigate risk. Legal Documentation 1.Independently drafting, reviewing, negotiating and closing the banking legal documents like loan, security, assignment,securitization, other Finance related Documents etc. and providing ongoing support to business teams 2.Review and provide legal advice to the business teams with respect to the documentation. 3.Able to manage complete legal documentations with respect to banking transactions. 4.Understand the products proposed by business teams and advise on the legal framework applicable to such products; 5.Liaise with relevant departments to ensure that where legal risks have been identified, appropriate courses of action have been taken;

Designation - Associate / Senior Associate Skill - Executive Assistant Experience - 2-6 Years Responsibilities- Calendar & Meeting Management: Coordinating with attendees on meetings and managing meeting calendars Following up and scheduling finalized meetings, liaising with stakeholders Organizing transportation and taking meeting notes for online meetings Liaising with stakeholders Travel Management: Flight scheduling & bookings, and hotel reservations Organizing airport transfers and restaurant reservations Expense Management Processing invoices, refunds, and reimbursements through ERP platforms Coordinating with stakeholders for approvals Handling credit card settlements and managing online purchases Other Admin Support Documenting processes based on preferences and priorities Collating reports and entering data into the ERP systems Other day-to-day Operational support Key Competencies: Graduate/ post-graduation or equiv. qualification 2-6 years of experience as executive assistant Excellent written and spoken communication skills with experience in client relationship management Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the clients end Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc. Working knowledge of travel and expense management

The core responsibility of providing high-level administrative to senior executive,often including CEOs or managers. This role requires strong communication, and interpersonal skills to manage calendars, correspondence, Business Operations Required Candidate profile Excel Knowledge Should have knowledge with legal matters Should know to read Legal Doc Only Female Preferred

Office Time - 11AM-8PM (Mon-Sat) Responsibilities: * Coordinate meetings & events * Manage calendar & travel bookings * Draft letters & emails * Provide secretarial support * Oversee media relations Any Inquiry Call or WhatsApp 8697666885

-Administrative & secretarial support -Calendar Management, Meetings & conference Arrangements - Strong Follow ups, coordinate with MD - Internet, Excel , PPT Contact : 7305057838.(WhatsApp) Required Candidate profile Only Male Candidate Any Graduate Location: Thirumudivakkam , Chennai Good Communication- Oral and Written Good in Ms Office

Greetings from SoftTech!!! Founded in 1996 and headquartered in Pune, India, SoftTech Engineers Limited. is a leading software product company that started as an entrepreneurial venture in creating innovative software and intellectual property in the architecture, engineering and construction (AEC) domains. We constantly improve and maintain our high-quality solutions through dedicated, proactive market research and developmental efforts. https://softtechglobal.com/ Role : Company Secretary Job Responsibilities: Event wise, quarterly, half yearly, yearly compliances under the Companies Act, SEBI regulations Conducting Board, Committee and Shareholders meeting and handling Pre and post compliances including preparing agendas, minutes, relevant documents. Draft agendas, notices, and minutes of Board Meetings, Committee Meetings, and General Meetings. Co-ordination with regulatory authorities, shareholders, and other stakeholders. Liaise with consultants, legal advisors, and internal teams to ensure seamless execution and compliance. Monitoring and drafting compliances and corporate policies applicable to the organization including managing Insider Trading System. Handling Dividend Payment Compliances and IEPF activities. Preparation and updating of Statutory Registers and records. Experience of executing corporate actions for allotment of securities. Preparation and filing of applicable forms and returns under the Companies Act with MCA/ ROC such as for creation, modification and satisfaction of charge, appointment and resignation of Directors, Appointment of Auditors, and other event based filings. Assistance in preparation of Annual Report and Annual filing. Handling of IPR related filings Drafting, vetting of the agreements required for operations of the Company Handling and keeping record of compliances of overseas subsidiary Companies Ensure compliance with SEBI (SBEBSE) Regulations and monitor ESOP related disclosures and filings. Handling preferential issues, including the submission of In-Principle Applications to Stock Exchanges under Regulation 28 of SEBI LODR, followed by applications for Listing Approval and Corporate Actions. Administered the postal ballot process. Organized and managed the Extraordinary General Meeting (EOGM).

Job description Role: - Asst. Manager/Deputy Manager-Company Secretarial # HR Spoc LinkedIn: - https://www.linkedin.com/in/aryan-raj-76247175/ Job Description Job Profile Understanding of governance framework and ensure compliance of the agreed corporate governance process with no surprise culture. Good understanding of Companies Act, Companies Rules, FEMA and other corporate laws, IRDAI Act. Compliance with provisions of the Corporate Laws, Secretarial Standards FEMA, Insurance Regulatory and Development Authority Regulations and Circulars and guidelines, etc. Compliance with the provisions of Joint Venture Agreement, Memorandum and Articles, Board Terms of Reference Preparation and circulation of agenda of meetings of the Board of Directors, Audit Committee, Investment Committee, other Committees and Shareholders. Preparation and circulation of agenda of meetings of various committees of management of the Company Drafting of minutes of various meetings and circulation thereof Ensure statutory filings with the Registrar of Companies and RBI. Maintenance of statutory records, registers Preparation of Directors Report, Management Report, etc to be published in the Annual Report of the Company. Provide proactive support to Secretarial, Compliance & legal on interpretation of statutory provisions and compliance thereof. Liasoning with various departments and supplying timely information and details. The Person Good analytical skills. Effective communication skills, both oral and written. Preference shall be given to the candidate having insurance/ financial service background. Qualifications & Experience Professional qualification - CS (LLB preferable) Post qualification experience 2 to 3 years What working at Aviva offers? We offer a competitive compensation package where you'll be rewarded based on your performance and recognized for the value you bring to our business. We also offer you: Support, coaching and feedback from some of the most engaging colleagues around Opportunities to develop new skills and progress your career The freedom and flexibility to handle your role in a way thats right for you Why Aviva Dynamic and collaborative team in a supportive and innovative work environment. Opportunities for professional growth and development. Competitive compensation and benefits package. Be a part of shaping the future of insurance in India About us: - https://en.wikipedia.org/wiki/Aviva Aviva Fortune 500 Company:- https://fortune.com/company/aviva/global500/ Website: - https://www.avivaindia.com/ # HR Spoc LinkedIn: - https://www.linkedin.com/in/aryan-raj-76247175/

Job Title: CS Trainee Location: Andheri Hubtown Solaris Department: CS Compliance Duration: 12-15 months Training Overview: We are seeking a motivated and detail-oriented Company Secretary (CS) Intern to join our CS Compliance team. This Training offers hands-on experience in corporate governance, regulatory filings, and legal compliance under the mentorship of experienced professionals. It is an excellent opportunity for candidates pursuing CS qualification and looking to gain practical exposure. Key Responsibilities: Assist in preparing Board and General Meeting agendas, notices, minutes, and resolutions Help with maintaining statutory registers and records Support with company filings with ROC/MCA (e.g., MGT-7, AOC-4, DIR-3 KYC) Monitor regulatory compliance under Companies Act, SEBI, FEMA, and other applicable laws Conduct research on legal and compliance matters as directed Assist with drafting and reviewing policies and compliance checklists Maintain organized and confidential documentation Liaise with regulatory authorities under supervision, if required Eligibility / Qualifications: Pursuing CS Executive or Professional level from ICSI Basic knowledge of Companies Act, 2013 and allied laws Strong written and verbal communication skills Attention to detail and organizational skills Proficient in MS Office (Word, Excel, PowerPoint) Ability to handle confidential information with integrity Preferred Skills: Prior Training or exposure in a corporate/legal setting Familiarity with MCA portal and compliance software tools What We Offer: Practical experience in corporate legal compliance Mentorship from experienced CS professionals Exposure to real-time regulatory frameworks and processes Training certificate upon successful completion Regards, IIFL Capital Services Ltd HR Team.

Location: Lalbagh Education: Graduate (preferably in Education or related field) Experience: 23 years in a similar role CTC Range: 30,000 to 35,000 per month Working Hours: 9:30 AM to 6:30 PM Should have working knowledge of accounting terms and basic financial understanding Strong communication and organizational skills Ability to multitask, maintain confidentiality, and manage priorities efficiently

ITT Corporation India P. Ltd. is looking for Temp - Company Secretary to join our dynamic team and embark on a rewarding career journey Answering phone calls and redirect them when necessaryManaging the daily/weekly/monthly agenda and arrange new meetings and appointmentsPreparing and disseminating correspondence, memos and formsAs a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office Support and facilitate the completion of regular reportsDevelop and maintain a filing systemCheck frequently the levels of office supplies and place appropriate ordersMake travel arrangementsDocument expenses and hand in reportsUndertake occasional receptionist duties

Sunrise Sports And Fitness is looking for Personal Secretary to join our dynamic team and embark on a rewarding career journey Answering phone calls and redirect them when necessaryManaging the daily/weekly/monthly agenda and arrange new meetings and appointmentsPreparing and disseminating correspondence, memos and formsAs a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office Support and facilitate the completion of regular reportsDevelop and maintain a filing systemCheck frequently the levels of office supplies and place appropriate ordersMake travel arrangementsDocument expenses and hand in reportsUndertake occasional receptionist duties

Rysun Jewels is looking for Executive Assistant to join our dynamic team and embark on a rewarding career journey Preparing financial statements, reports, memos, invoices letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if they should be able to meet with executives. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Making travel arrangements for executives. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant. Opening, sorting and distributing incoming faxes, emails, and other correspondence. Provide general administrative support.

Elements TECHNOFAB is looking for Personal Secretory to join our dynamic team and embark on a rewarding career journey Manage and organize the daily schedule of the executive, including appointments, meetings, and travel arrangements Handle confidential correspondence, emails, and phone calls with discretion and efficiency Prepare reports, presentations, and other documents as required Maintain filing systems and ensure records are up to date Coordinate internal and external communication on behalf of the executive Assist in planning events, managing tasks, and following up on deadlines Provide administrative support to ensure the smooth functioning of the office Serve as a liaison between the executive and staff, clients, or stakeholders

Key Responsibilities Calendar & Meeting Management Coordinating with attendees on meetings and managing meeting calendars Following up and scheduling finalized meetings, liaising with stakeholders Organizing transportation and taking meeting notes for online meetings Liaising with stakeholders Travel Management Flight scheduling & bookings, and hotel reservations Organizing airport transfers and restaurant reservations Expense Management Processing invoices, refunds, and reimbursements through ERP platforms Coordinating with stakeholders for approvals Handling credit card settlements and managing online purchases Other Admin Support Documenting processes based on preferences and priorities Collating reports and entering data into the ERP systems Other day-to-day Operational support Key Competencies Graduate/ post-graduation or equiv. qualification 1-5 years of experience as executive assistant Excellent written and spoken communication skills with experience in client relationship management Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the client's end Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc. Working knowledge of travel and expense management Looking for immediate joiners only./ 30 days notice period

Calendar and Schedule Management,Meeting Coordination,Travel and Logistics, Secretarial Activities, Mail Drafting,Accompany the Lady Chairman for the events, functions and religious places locally as and when required. Required Candidate profile Require only female Candidates

We are looking for a proactive and highly organized Executive Assistant to support the Director with top-level administrative tasks, data analysis, and frequent travel in a fast-paced environment.

We are seeking a dynamic and detail-oriented Company Secretary (CS) to join our legal & compliance team at Varashakti Housing Finance Pvt Ltd. The ideal candidate will assist in ensuring the company complies with all legal and statutory requirements, particularly those mandated by the Companies Act and other financial sector regulations. Key Responsibilities: Ensure compliance with Companies Act, 2013 and applicable RBI/HFC regulations Draft and maintain minutes of Board Meetings, Committee Meetings, and General Meetings Prepare and file statutory returns and forms with the Ministry of Corporate Affairs (MCA) Maintain and update statutory registers and records Assist in drafting company policies, resolutions, and internal compliance documentation Liaise with internal departments, auditors, and regulatory bodies Support the Board of Directors and ensure corporate governance standards Handle shareholding-related matters, ROC filings, and secretarial audits Candidate Requirements: Qualified Company Secretary (Member of ICSI) 12 years of post-qualification experience, preferably in the financial services or NBFC/HFC sector Strong understanding of corporate laws, SEBI regulations, and secretarial standards Excellent written and verbal communication skills Detail-oriented with good organizational skills Proficient in MS Office and MCA21 portal

This role involves the development and application of engineering practice and knowledge in the creation and assurance of products and solutions across engineering disciplines. Includes defining the fundamental concepts and properties of an engineered system or product, creatively determining a products physical form, function and performance, and the assurance of safety, reliability, availability maintainability. Also addresses the through life support and evolution of systems and products, via provision and support of documentation and information assets, assessment of whole lifecycle environmental impact against environmental regulations and policies, and incorporation of renewable energy sources and clean technologies into product system design. Job Description - Grade Specific Focus on Systems Engineering Product Design. Develops competency in own area of expertise. Shares expertise and provides guidance and support to others. Interprets clients needs. Completes own role independently or with minimum supervision. Identifies problems and relevant issues in straight forward situations and generates solutions. Contributes in teamwork and interacts with customers. Skills (competencies)

We have job opening of Executive Assistant to Chairman for a Trading Company dealing in Building Material & Home Decor in Sector 82 Mohali The candidate must have good exposure of Secretarial Functions. Required Candidate profile Candidate should be Graduate with good communication skills with 5+ years experience on the similar profile. Salary is negotiable. If interested, please reply and send your CV.

Objective The incumbent will assist in secretarial compliance and ensuring effective board and committee procedures, ensuring all filing and other compliances under the Companies Act, RBI Act and listing regulations. He/she will be responsible for advising the business on interpretation of all Companies Act & rules framed there under the relevant RBI regulations, SEBI guidelines applicable pursuant to listed debt instruments by disseminating & communicating all new/revised regulatory requirements. He/she shall assist in structured funding projects like debenture, commercial paper issuances, Equity Capital increases (Right Issue/ Private Placement/Preferential Allotment), etc. Key Responsibilities Board of Directors & Committees of Company -Convening meetings, timely circulation of well prepared notices, agenda and other meeting material. Timely preparation and finalization of Minutes as per the process described under secretarial standards. Ensuring that all the Board and statutory committees are constituted as per applicable legal requirements, Polices Framing -Drafting of policies and ensuring that all statutory policies are framed and brought to review by respective committees/ Board. Interpretation of laws - Dissemination and communication of all new and revised regulatory requirements under Companies Act, SEBI Regulations, IRDAI Regulations and other corporate laws and Rules / Regulations made there under. Reporting -Tracking of regulatory submissions adhoc and regular within defined time period. Preparing reports for submission to HQ and senior management. Funding Projects- Assisting in compliance relating to fund raising and coordinating with finance team in the process of fund raising and ensuring all support from Secretarial side. Corporate Governance- Ensuring high level of corporate governance and handling MCA/ RBI queries w.r.t. Corporate Governance matters. Statutory Records- Maintaining, updating & filing statutory records as also streamlining the secretarial set up of Company Agreements- Drafting of simple but close ended legal agreements, amendments etc. Agreements include variety of service agreement, NDA, lease, leave & license, letter of intent, MOU. Need to Have Areas He/she should have 2-3 years of relevant experience in the field of legal and compliance activities. The incumbent has experience of working in an NBFC. The incumbent has experience of handling structured financing projects like non Debenture issuance, Equity Share Capital Issuance, commercial paper etc

Key Responsibilities: Manage executive calendars, appointments, and travel arrangements (domestic and international) Prepare and edit correspondence, reports, presentations, and other documents Handle confidential information with the utmost discretion Coordinate meetings, including preparing agendas, logistics, and minutes Liaise with clients, stakeholders, and internal departments on behalf of executives Track and follow up on projects, action items, and deadlines Manage expenses and prepare reports Provide personal assistance as needed Requirements: Bachelors degree preferred 5–12 years of experience supporting senior executives, ideally in finance, banking, or professional services Age preferred – above 40 Exceptional communication and organizational skills Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Ability to work under pressure, multitask, and prioritize effectively High level of integrity and professionalism Discretion and sound judgment in handling sensitive information

Job Title: Personal Assistant to CMD Company: Premsons Motor Udyog Pvt. Ltd. (Authorized Dealership of Maruti Suzuki) Location: Ranchi, Jharkhand Salary: 25,000 per month + Incentives Experience Required: Minimum 5 Years in a similar role Eligibility: Both Male & Female Candidates Job Responsibilities: Manage the CMDs schedule including appointments, meetings, and travel arrangements. Draft and respond to official correspondence and emails in professional English. Maintain files, records, and documentation with high levels of confidentiality. Ensure timely follow-ups, reminders, and task tracking for CMD. Key Skills: Excellent verbal and written communication skills in English Proficient in MS Excel, Outlook, and email drafting Strong organizational and time management abilities Attention to detail and ability to multitask Professional demeanor and ability to handle confidential matters with discretion Perks & Benefits: Incentive-based performance recognition Opportunity to work directly with top leadership Professional work environment