1432 Secretarial Activities Jobs - Page 32

Manage and maintain bosses’ schedules, including appointments, meetings, and travel arrangements. Coordinate and prepare materials for meetings, presentations, and reports. Assist in exhibitions and trade shows. Fluent in English & Hindi. Required Candidate profile Minimum of 7 years of exp in an assistant or similar role. Proficiency in Ms Office Suite (Word, Excel, PowerPoint, Outlook) CRM, MIS. Ability to handle multiple tasks and prioritize effectively.

We are seeking a highly organized and experienced Secretary cum Office Assistant to support our senior management and ensure smooth office operations. The ideal candidate will have a strong background in secretarial work, excellent communication and time management skills, and a proactive attitude. Role & responsibilities Executive Support (Senior Management) - Travel arrangements - Calendar management - Meeting scheduling - Contact management Expense reimbursement claims on clients Partner Assistance (Managing Partner) - Maintain to-do list - Meeting reminders - Email checking and responding - Sending greetings to customers and investors - Gift coordination for customers during festivals and special occasions - Monthly cake cutting for employee birthdays Office Administration - Leave management - Attendance management - Administrative work - Meet & greet visitors - Manage petty administrative expenses - Stationery & printing management Preferred candidate profile - Commerce graduate with at least 10 years of experience in secretarial work - Excellent in Microsoft Excel, Word, and PowerPoint presentations - Excellent communication skills - Excellent time management skills - Basic accounting knowledge will be an added advantage

Responsibilities: Manage calendar, schedule meetings & appointments Draft letters, manage correspondence Book travel, hotels & tickets Coordinate office operations Provide secretarial support to MD Annual bonus

Company Secretary with 5+ years of work experience required in a listed manufacturing organisation located at Navi Mumbai (nearby Turbhe / Juinagar station) Kindly share CVs to shadabpatel93@gmail.com with the subject line "CS - Turbhe / Juinagar"

Indian Entities Governance Ensure compliance with Companies Act, 2013, SEZ Rules, FEMA and other applicable corporate laws. Organize and manage Board Meetings, AGMs and committee meetings including preparation of agenda papers, notices, resolutions, minutes, and maintenance of statutory registers and company records. Prepare and file necessary returns and documents with the Ministry of Corporate Affairs (MCA) and other relevant statutory bodies. Support internal and statutory audits related to secretarial and legal compliance. Coordinate the Corporate Social Responsibility (CSR) Committee activities, including annual budget planning and tracking. Maintain the compliance calendar and ensure timely fulfilment of statutory obligations. Liaise with regulatory authorities, legal advisors, consultants & internal stakeholders and collaborate with TMF to interpret and implement legal and compliance requirements. Ensure timely setup and renewal of Director Signatories, DSCs, certifications, and other compliance-related processes. Draft and manage Powers of Attorney and Board-level signatory authorizations. Oversee updates or amendments to the Memorandum and Articles of Association. Work closely with Finance, HR, Internal Controls, and Payroll teams. Support governance processes related to capital injections, issuance of shares, and related accounting/tax implications. Assist in legal due diligence and documentation for acquisitions, mergers, or disposals, if applicable. Global Subsidiaries Support Oversee and maintain the ongoing legal corporate secretarial subsidiary compliance. Handle Annual General Meeting planning and completion of Global Subsidiaries. Manage global corporate secretarial calendar and track local compliance deadlines. Manage and oversee the local annual filings and reports. Coordinate required board meetings, board resolutions, meeting minutes, and annual general meetings. Lead and project manage: Director, officer and representative changes Respond to internal and external queries regarding global subsidiary records and compliance documents. Support the attorneys with authorized signatory maintenance including applicable power of attorneys Coordinate organizational documents such as articles of incorporation/dissolution, bylaws, stock certificates, intercompany agreements and merger agreements. Liaison with external counsel and corporate secretarial contacts Maintain the internal subsidiary database (currently hCue) Organize, manage and maintain all global subsidiary documents and records, including network, shared drive and cloud directories, hard copies and the management of offsite storage facilitation and tracking. Obtain signatures, notaries and legalization on documents as required; serve as gatekeeper to the EVP and General Counsel as well as other company Directors and representatives for signatures related to the foreign subsidiaries. Manage vendor onboarding and purchase order submissions for global subsidiary vendors. Ensure regular updates and maintenance of SharePoint and other company communication portals. Perform general administrative duties including creating spreadsheets, reconciliation, tracking deadlines, mailing, scanning and copying. Scheduled Statutory & Governance Activities Board & Committee Meetings: Organize & document Q2, Q3 & Q4 meetings (JulyFebruary). Annual General Meeting: Coordinate and document AGM, including dispatch of notice, shareholder communication, and filing of relevant forms. MCA/RBI Filings: Timely filing of statutory forms including MGT-7, AOC-4, DIR-3 KYC, MSME, CSR-2, FLA (revised) etc. CSR Compliance: Handle CSR action plan, budget allocation & utilization, coordination to obtain Receipts & Utilisation certificates and any queries from the CSR team. Handle LEI Renewal Policy and Governance Reviews: Update statutory registers, review and maintain MOA/AOA as needed. Audit Support: Respond to requests/queries for statutory audit conducted during the period. Global Subsidiaries: Handle Annual General Meeting planning and completion. Qualifications & Skills Qualified Company Secretary (ACS) with 3+ years of post-qualification experience. Strong knowledge of the Companies Act, SEZ Rules, FEMA, and related legal frameworks. Proficiency with MCA filings and use of secretarial software/tools. Ability to work independently and proactively with minimal supervision. Familiarity with platforms such as hCue, SharePoint and document signing tools like DocuSign.

Greetings !! We have an urgent opening for the position of Executive Assistant, IMT Manesar, Gurgaon. Job Title: Executive Assistant to Managing Director Location: Manesar Reporting To: Managing Director Salary Range: INR 25,000 - 50,000 per month (based on experience and suitability) Experience Required: 3-5 years Job Summary: We are looking for a proactive, highly organized, and resourceful Executive Assistant to support our Managing Director. The ideal candidate should demonstrate excellent follow-up skills, a strong command of English, and a high degree of discretion and professionalism. This role demands a reliable individual capable of handling both business and personal tasks with utmost sincerity. Key Responsibilities: - Provide administrative and secretarial support to the Managing Director - Actively follow up on internal and external tasks, ensuring timely completion - Coordinate meetings, schedules, and appointments - Maintain records, draft letters and communication - Handle correspondence, document filing, and report preparation - Manage confidential information with discretion - Perform personal tasks and errands for the MD when required - Liaise with internal teams and external contacts as needed - Assist in office coordination and admin activities Key Skills & Qualifications: - Graduate from a recognized secretarial or administrative college - Excellent follow-up and tracking skills - this is non-negotiable - Strong proficiency in MS Office, particularly Excel and Word - Good command over written and spoken English - Knowledge of shorthand is an advantage - Honest, disciplined, and dependable with a professional attitude - Ability to adapt, learn, and be trained in additional responsibilities Preferred Candidate Profile: - Female candidate, preferably married with children - Lives within 45 minutes commuting distance from the office - Shows job stability - not someone who frequently changes jobs - Should be open to handling personal assignments for the MD. Interested candidates, please share your cv at sandhya.khinchee@adecco.com or can call at 8431233602.

Responsibilities: * Coordinate meetings and events * Maintain confidentiality at all times * Manage correspondence and communications * Prepare reports and presentations * Schedule appointments and travel arrangements Office cab/shuttle Free meal Food allowance Shift allowance Over time allowance Travel allowance House rent allowance Health insurance Annual bonus Performance bonus

Administrative Support: 1.Manage and maintain executive calendars, including scheduling appointments, meetings, and travel. Coordinate meetings by preparing agendas, taking minutes, and ensuring the necessary materials are available. Handle confidential information with discretion. 2. Travel & Event Coordination: Arrange travel itineraries, accommodations, and transportation for executives, including managing visa processes and insurance. Coordinate logistics for events such as conferences, seminars, and internal meetings. Organize stakeholder visits and manage related logistics like invitation letters and pick-ups. 3. Expense Management: Submit and track executive expense reports, including reconciliation of statements (e.g., Amex). Assist with benefit reimbursements and procurement support. Oversee invoice approvals within agreed thresholds. 4. Project Assistance: Assist with special projects such as research, data analysis, and report preparation. Track project progress to ensure deadlines are met. 5. Communication & Liaison: Act as the point of contact between executives and internal/external stakeholders. Facilitate internal communication by drafting and distributing posts for birthdays, anniversaries, and key events. Ensure effective communication and coordination within the executive office and across departments. 6. Event & Space Management: Plan and manage events, including team-building activities, off-site meetings, and corporate functions. Collaborate with facilities and management teams on space-related matters. Manage calendars for practice events, team events, and floor coordination. 7. Reporting & Documentation: Maintain and organize all relevant project documents in digital repositories (e.g., Google Drive). Prepare presentations, emails, contracts, and reports for executive review. Establish a knowledge repository for cross-functional information sharing.

Responsibilities: Calendar and Schedule Management: Managing the MD's calendar, scheduling meetings, and ensuring timely reminders. Organizing and coordinating agendas and meeting materials. Supporting the MD in various projects/ initiatives. Annual bonus

About the Role: We are looking for a dynamic, high-performing professional to be part of the CEOs Office. This role offers direct exposure to strategic decision-making processes, business operations, and key corporate initiatives. You will work closely with the CEO and leadership team, assisting in driving business priorities, strategic projects, and operational excellence. Key Responsibilities: Work directly with the CEO to support organizational priorities and business growth initiatives. Track, manage, and monitor critical business projects, ensuring timely execution and alignment with strategic objectives. Prepare high-quality presentations, reports, and briefing documents for internal and external meetings. Liaise with cross-functional teams to gather, analyze, and present data-driven insights for decision-making. Conduct industry research, competitor analysis, and business performance reviews as directed. Manage communication flow, calendars, and priority agendas for the CEOs meetings and engagements. Follow up on action points from leadership meetings and ensure timely closures. Serve as a bridge between the CEO and internal/external stakeholders, ensuring smooth coordination. Drive special projects and initiatives as assigned by the CEO. Key Requirements: Graduate / Postgraduate degree in Business Administration, Commerce, or related fields. 1–3 years of relevant experience in business analysis, strategy, executive assistance (Freshers with excellent communication & business acumen may also be considered.) Strong proficiency in MS Excel, PowerPoint, and business reporting tools. Excellent communication, organizational, and multitasking skills. High degree of integrity, discretion, and professionalism while handling sensitive information. Ability to thrive in a fast-paced, high-pressure environment. Why Join Us? Direct exposure to CXO-level strategy and business operations. Opportunity to lead impactful projects and business initiatives. Fast-paced, high-learning environment with cross-functional collaboration. High visibility role with opportunities for rapid career growth.

About the Role: We are looking for a dynamic, high-performing professional to be part of the CEOs Office. This role offers direct exposure to strategic decision-making processes, business operations, and key corporate initiatives. You will work closely with the CEO and leadership team, assisting in driving business priorities, strategic projects, and operational excellence. Key Responsibilities: Work directly with the CEO to support organizational priorities and business growth initiatives. Track, manage, and monitor critical business projects, ensuring timely execution and alignment with strategic objectives. Prepare high-quality presentations, reports, and briefing documents for internal and external meetings. Liaise with cross-functional teams to gather, analyze, and present data-driven insights for decision-making. Conduct industry research, competitor analysis, and business performance reviews as directed. Manage communication flow, calendars, and priority agendas for the CEOs meetings and engagements. Follow up on action points from leadership meetings and ensure timely closures. Serve as a bridge between the CEO and internal/external stakeholders, ensuring smooth coordination. Drive special projects and initiatives as assigned by the CEO. Key Requirements: Graduate / Postgraduate degree in Business Administration, Commerce, or related fields. 1–3 years of relevant experience in business analysis, strategy, executive assistance (Freshers with excellent communication & business acumen may also be considered.) Strong proficiency in MS Excel, PowerPoint, and business reporting tools. Excellent communication, organizational, and multitasking skills. High degree of integrity, discretion, and professionalism while handling sensitive information. Ability to thrive in a fast-paced, high-pressure environment. Why Join Us? Direct exposure to CXO-level strategy and business operations. Opportunity to lead impactful projects and business initiatives. Fast-paced, high-learning environment with cross-functional collaboration. High visibility role with opportunities for rapid career growth.

I. Position Overview We are looking for a seasoned Executive Assistant to the CMD , a professional who brings maturity, efficiency, and discretion to this high-impact role. The ideal candidate will be adept at managing priorities, communications, and executive-level responsibilities, operating with minimal oversight in a dynamic business environment. II. Ideal Candidate Profile Graduate with excellent communication skills (both written and verbal) Proficient in drafting, typing, and ideally shorthand CTC between .13 LPA and . 18 LPA Knowledge of Kannada or other local languages is a plus 12 to15 years of experience supporting CMD/MD-level executives, preferably in manufacturing or industrial sectors Strong, stable career track; frequent job changes will not be considered Must be married and permanently settled in Bengaluru; spouse should not have a transferable job Should reside within Metro-accessible areas or be able to commute within one hour Company vehicle provided for commuting from Hosur Road III. Roles and Responsibilities 1. Administrative Support 2. Strategic Support 3. Communication & Representation 4. Confidentiality and Discretion 5. Event & Meeting Management 6. Travel & Expense Management 7. Leadership & Initiative IV. How to Apply Send your updated resume and a cover letter to: recruitment@manjushreeventures.com along with one-page note on: Why We Should Hire You Note: Only candidates meeting the specified criteria will be shortlisted.

Schedule management Meeting management: Travel arrangements Organize reports and documents, and keep records Communication: Answer phone calls, screen visitors, and communicate with the executive Office management

Job Title: Secretary/ Personal Assistant Location: Goregaon, Mumbai Reports To: Managing Director CANDIDATE AGE UP TO 35 ONLY APPLY Job Summary: We are looking for a highly efficient and discreet Personal Assistant (PA) / Secretary to support the Managing Director. This role involves providing high-level administrative and personal support to ensure the smooth operation of the MDs daily activities and business functions. The ideal candidate will be proactive, professional, and highly organized. Key Responsibilities: Manage and maintain the MDs calendar, including scheduling meetings, appointments, and travel. Act as the point of contact between the MD and internal/external stakeholders. Draft, review, and manage correspondence, reports, presentations, and other documents. Organize and prepare materials for board meetings, executive meetings, and presentations. Maintain filing systems (digital and physical) for confidential and business-critical documents. Handle incoming communications such as phone calls, emails, and mail. Build and maintain strong working relationships with internal teams and external contacts. Act as a gatekeeper and screen requests to manage the MDs time effectively. Follow up on delegated tasks and projects to ensure timely completion. Handle personal errands or administrative tasks on behalf of the MD. Required Qualification and Skills: Minimum 2 years of experience working as a Personal Assistant or Secretary, preferably supporting senior executives. Graduate in any discipline from a recognized university. Excellent verbal and written communication skills in English. Able to manage multiple priorities at a time. Quick learner with excellent grasping ability and a proactive approach to acquiring new skills or tools. Flexible and adaptable, capable of adjusting to changing priorities and dynamic work environments. Tech-savvy, with proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and basic knowledge of digital collaboration tools.

Your scope will include The House of MG and its managed properties as well as Mangalbag. You will work with the Exec Assistant, Principal, and Admin Manager in Shreyas Foundation for smooth coordination of similar work there. Secretarial duties Conserves executives time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains executives appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Completes projects by assigning work to clerical staff; following up on results. File and retrieve documents and reference materials. Record, transcribe and distribute minutes of meetings and follow up on action taken. Monitor, screen, respond to, and distribute incoming communications Liaise with internal staff at all levels Coordinate project-based work Supervise, coach, and train lower-level staff Streamline, Monitor, and report discrepancies in KRA and KPIs of HODs and assist them to resolve them without delay to ensure alignment in all tasks. Do the same for your own. Admin Work Handle incoming mail and other incoming material of the company. Maintain filing systems of all records, licenses, accounts, and legal files coordinate the flow of information both internally and externally Maintain and inward and outward material (including stationery, equipment, supplies) within the office. Make and maintain a strict Admin budget with monthly reporting on variance. REQUIRED SKILLS: Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite. Knowledge of standard office administrative practices and procedures. Bachelors degree an advantage.

Job description : A company secretarys core duties include optimizing workflow procedures in the office, assisting colleagues and executives in compliance related matters, and being the point of reference for all queries, requests, or issues.

The Executive Assistant will provide high-level administrative support to senior executives, managing their schedules, correspondence, and confidential matters. The role requires excellent organizational skills, discretion, and the ability to multitask effectively. Role & Responsibilities: Administrative & Secretarial Support: Manage the executives calendar, schedule meetings, and arrange appointments. Handle emails, phone calls, and correspondence on behalf of the executive. Prepare reports, presentations, and documents as required. Maintain confidential records and files. Travel & Event Coordination: Arrange travel itineraries, accommodations, and transportation. Organize conferences, meetings, and corporate events. Manage expenses and reimbursements related to travel and official engagements. Communication & Liaison: Act as a bridge between the executive and internal/external stakeholders. Draft letters, emails, and official communications. Coordinate with departments and clients as required. Office Management & Support: Oversee office supplies, procurement, and administrative tasks. Handle personal tasks for the executive as required. Ensure smooth workflow and timely execution of tasks. Key Skills & Requirements: 4 to 10 years of experience as a Personal Secretary or Executive Assistant. Strong organizational and time management skills. Excellent verbal and written communication skills. Proficiency in MS Office (Word, Excel, PowerPoint) Ability to handle confidential information with discretion.

We are seeking a highly skilled and motivated Business Assistant to support our COOs office. This role required candidates with 1- 3 years of experience, strong analytical abilities, project management skills, and the ability to multitask effectively. The ideal candidate will demonstrate exceptional communication skills, a sense of ownership, and understanding of the alternatives industry landscape. Key Responsibilities: Provide operational support to the COO in day-to-day activities. Conduct detailed analyses and prepare reports to aid in decision-making. Manage and coordinate various projects, ensuring timely completion and adherence to goals. Handle multiple tasks and prioritize effectively in a fast-paced environment. Facilitate communication between the COO and other departments, ensuring clarity and alignment. Maintain a high level of confidentiality and professionalism. Key Skills and Qualifications: 1-3 years of relevant experience in an analytical, or project management role. Excellent analytical and problem-solving skills. Strong project management skills, with the ability to handle multiple projects simultaneously. Exceptional communication skills, both written and verbal. Demonstrated sense of ownership and accountability. Conceptual understanding of the alternative industries. Functional understanding of business operations and processes. Bachelors degree in business administration, Management, or a related field is preferred.

Role & responsibilities Prepares meeting rooms for appointments, coordinates schedules. Spokesperson for complete coordination for management. Provides administrative support. Calendar Management. Scheduling: Maintaining calendars, arranging appointments, and scheduling meetings and conferences. Mail: Sorting and distributing incoming mail, and preparing outgoing mail. Any work assigned by the management on daily basis. Preferred candidate profile Excellent in the below mentioned skills: Communication. Interpersonal Time management Strong organizational Ability to multitask Attention to detail Perks and benefits

Role & responsibilities - Assist in Company law matters such as Company/LLP Formation and Annual Compliances - Assist in FEMA matters such as Reporting compliances and drafting applications seeking AD/RBI Approval - Assist in FEMA Audits by verifying compliances and preparing Audit Report Preferred candidate profile Candidate must have prior work experience of handling Company Law and FEMA matters Candidate must be well versed with English speaking and drafting skills

She should be good and bold in communication, read to support for HR & Admin activities. Project coordination and assisting the seniors on day to day work. Six month on the job training will be provided. Job Location Chennai only Required Candidate profile Good in MS office and E mail Communication, interest to learn engineering documentation and maintain confidential on business communications Perks and benefits Project bonus and insurance after one year

Candidate should be B.Sc / M.Sc / MBA/ MA Should have 2 to 3 years of experience in same field. Fluent in English. Salary : No bar for the right candidate. Candidate should be B.Sc / M.Sc / MBA. Should have 2 to 3 years of experience in admin related field. Fluent in English. Salary : No bar for the right candidate. Note : Candidate should be open to travel if required.

Calendar Management,Travel Arrangments,Meeting coordination,Document Preparation,Administrative Tasks,Confidentiality

Roles and Responsibilities Receive instructions from MD and then pass on to the relevant department within the company. Also collect the MIS reports from different departments consolidate and submit to the management. Minutes of meeting, travelling to different business locations if required in future. Patience, listening, are all people skills an executive assistant must have. We are looking for a Female candidate with Good communication skills and Knowledge of computers. ( MS office is a must ) Preparing financial statements, reports, memos, invoices letters, and other documents . Answering phones and routing calls to the correct person or taking messages. Handling basic book keeping tasks. Filing and retrieving corporate records, documents, and reports. Taking quotes and issuing purchase orders etc.,

Responsibilities: * Manage director's calendar & schedule appointments * Draft letters, follow up on tasks * Provide administrative support with secretarial activities * Coordinate travel arrangements using Google Sheets * Secretrial activities Annual bonus