Executive Assistant

On behalf of our client we are looking for a dynamic Executive Assistant with experience in a family-run business (preferably). The ideal candidate should have strong skills in calendar management, meeting coordination, communication, follow-ups, and task monitoring. Must be very professional, system oriented, disciplined, results-driven, and under 30 years old.

Employment Type: Full-time

Required Experience: 3-4 years

Education: Any graduate (MBA preferred)

Remuneration: Up to 8 LPA (depending on caliber and current CTC)

Key Responsibilities:

• Coordinate and manage the MDs calendar, scheduling meetings and prioritizing time- sensitive tasks.
• Screen and manage emails, phone calls and other communications, ensuring timely and appropriate responses.
• Prepare and edit documents, reports, presentations and correspondences.
• Arrange travel itineraries, accommodation and logistics for domestic and international trips.
• Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.
• Monitor and follow up with staff on assigned tasks and deadlines to ensure projects stay on track.
• Regularly review MIS reports to identify and highlight significant variances from the core
• plans.
• Maintain strict confidentiality on all sensitive matters and handle information with
• discretion.

Core Competencies:

• Proven experience in calendar management, meeting coordination, and task prioritization.
• Strong note-taking, follow-up, and team collaboration skills.
• Excellent written and verbal communication, with professional email correspondence.
• Good at planning, task monitoring, and achieving results.
• Familiarity with data analytics and balance sheet reading preferred.
• Strong understanding of numbers and financial planning.
• Pleasant personality, confident, disciplined, and process-oriented.
• Self-motivated, organized, and capable of handling responsibilities independently.

Reporting to - Board member

Office days and timings:

• Monday to Friday 09:30 a.m. to 07:30 p.m.(but not restricted to these timings, candidate needs to be open to work extended hours and on holidays)
• 1st & Last Saturday would be working day