Resource Management Coordinator

Shift timing: 2 PM TO 11 PM

Role Summary

The Resource Management Coordinator will support the PMO’s resource management function for a multi-year, multi-million-dollar technology portfolio. This entry-level role will focus on administrative and operational tasks, assisting with workforce tracking, onboarding, reporting, and coordination activities. The successful candidate will work closely with the Resource Management Lead and collaborate with delivery, finance, and HR teams to ensure smooth and efficient resource operations across all workstreams.

Key Responsibilities

• Assist with workforce tracking and resource allocation processes, maintaining accurate records of project staffing and assignments.
• Support recruitment and onboarding activities for internal employees and contractor resources, including scheduling interviews, preparing documentation, and coordinating induction activities.
• Maintain up-to-date resource management databases and tools, ensuring data accuracy and completeness.
• Prepare regular reports and dashboards on resource utilization, headcount, and staffing gaps for review by the Resource Management Lead.
• Coordinate with HR and People teams to facilitate onboarding, offboarding, and resource transitions.
• Support vendor management activities by tracking third-party resource assignments and contract documentation.
• Assist with scheduling meetings, preparing agendas, and documenting action items for resource management and PMO team meetings.
• Respond to routine queries from project teams regarding resource processes, policies, and systems.
• Contribute to continuous improvement initiatives by identifying opportunities to streamline administrative processes and enhance data quality.
• Ensure compliance with internal policies and procedures related to resource management and data privacy.

Required Skills & Experience

• Experience in an administrative, project support, or resource management role (internships or work placements considered).
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities.
• Effective communication and interpersonal skills, with a collaborative approach to working in cross-functional teams.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and familiarity with resource management or HR systems (e.g., Smartsheet, Workday) is desirable.
• Ability to learn new tools and systems quickly and adapt to changing requirements.
• Analytical mindset with basic skills in data entry, reporting, and problem-solving.
• Professional attitude, discretion, and commitment to maintaining confidentiality.

Desirable Skills & Experience

• Experience supporting technology or transformation projects in a PMO or similar environment.
• Familiarity with data visualization tools (e.g., Power BI) and basic reporting techniques
• Interest in developing skills in AI-driven resource management tools and digital collaboration platforms.
• Willingness to participate in upskilling programs and contribute to a culture of continuous learning and improvement.