Resource Management Coordinator

Role Overview: You will be working as a Resource Management Coordinator, supporting the PMO's resource management function for a multi-year, multi-million-dollar technology portfolio. Your main responsibilities will include administrative and operational tasks such as workforce tracking, onboarding, reporting, and coordination activities. You will collaborate with various teams to ensure efficient resource operations across all workstreams. Key Responsibilities: - Assist with tracking workforce and resource allocation processes, maintaining accurate records of project staffing and assignments. - Support recruitment and onboarding activities for internal employees and contractor resources, including scheduling interviews, preparing documentation, and coordinating induction activities. - Maintain up-to-date resource management databases and tools, ensuring data accuracy and completeness. - Prepare regular reports and dashboards on resource utilization, headcount, and staffing gaps for review by the Resource Management Lead. - Coordinate with HR and People teams to facilitate onboarding, offboarding, and resource transitions. - Support vendor management activities by tracking third-party resource assignments and contract documentation. - Assist with scheduling meetings, preparing agendas, and documenting action items for resource management and PMO team meetings. - Respond to routine queries from project teams regarding resource processes, policies, and systems. - Contribute to continuous improvement initiatives by identifying opportunities to streamline administrative processes and enhance data quality. - Ensure compliance with internal policies and procedures related to resource management and data privacy. Qualification Required: - Experience in an administrative, project support, or resource management role (internships or work placements considered). - Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities. - Effective communication and interpersonal skills, with a collaborative approach to working in cross-functional teams. - Proficiency in Microsoft Office (Excel, Word, PowerPoint) and familiarity with resource management or HR systems (e.g., Smartsheet, Workday) is desirable. - Ability to learn new tools and systems quickly and adapt to changing requirements. - Analytical mindset with basic skills in data entry, reporting, and problem-solving. - Professional attitude, discretion, and commitment to maintaining confidentiality. Additional Company Details (if present): Omit this section as there are no additional details of the company mentioned in the provided job description.,