Regional Operation Manager

JLL

0 years

0 Lacs

Hyderabad Telangana India

Posted:2 days ago| Platform:

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Skills Required

management analysis service procurement assessment compliance payments maintenance analyze audit interface finance billing invoicing reports reporting report tracking technology risk audits contracts

Work Mode

On-site

Job Type

Full Time

Job Description

What this job involves :

Lead the JLL management team in the delivery of facility management services.
Ensure that the services are delivered in line with the contractual commitments and within budgets.
Conduct competitive tendering exercise and identify suitable specialist subcontractors for the site, carry out comparative analysis and make recommendations to Client on the most appropriate subcontractors.
Develop Service Level Agreements and assist the JLL procurement department in closing Service Level Agreements between JLL and its vendors.
Evaluate the team deployed by Vendors on site to ensure correct level and scale of resources.
Assess Service Levels and Performance Indicators with the Client representative and define the mechanism to assess the performance levels of various subcontractors.
Assess performance of the subcontractors based on performance assessment criteria as agreed jointly between JLL, and its subcontractors.
Setting annual goals for generating savings
Ensure compliance of minimum wages acts for payments and statutory compliance through specialist professionals.
Advise on future year budgets as and when requested for.
Maintain all records related to the performance of facility management operations on Facilities
Ensuring that the subcontractors are meeting their commitments on scheduled delivery of trainings.
Ensure that the subcontractors have a planned, structured and solution based approach to the delivery of maintenance services.
Analyze call outs to understand trends; undertake strategic initiatives to minimize the same.
Scheduled cross feedback from subcontractors and staff on our process to improve services level & satisfaction in organization.
Train team members on all Quality policies & procedures.
Audit sub-contractors on quality of materials & upkeep of the site.
Review the performance of JLL staff and conduct performance appraisals from time to time.
Interface with the JLL’s HR department and the Operations Manager and make recommendations for the future trainings given to the site facility management team.
Prepare and review the activities on a monthly basis and update the same to JLL Account Manager / IFM Hyderabad Operations Manager.
Analyze call outs to understand trends; undertake strategic initiatives to minimize the same.
Liaison with the client Finance team
Interface with client and JLL finance department to raise client billing / invoicing and follow up with the client representatives for the payments.
Develop MIS reports for JLL’s management team and necessary client reporting.
Develop and run MMR and QBR with Client with the help of Account Director.
Duties are in accordance with the Scope of Work & include:
General Administration & Management.
Client & Business Unit Liaison.
Team management including Vendor team (onsite personnel).
Prepare, submit and review Monthly Report to client.
Preparation and submission of management reports/analysis as and when required by client.
Expense tracking oversight and invoice management.
Assistance to for preparation of Annual Budget.
Formulation and implementation of Policies & Procedures Including Annual Update of Operations Manual.
Technology Tools implementation and management.

Operational Risk Management

Update and implement Emergency Response plan; drills etc as required
After office hours facilities assistance response
Operational Audits and Compliance

Performance objectives

Meet or exceed best practice in provision of services through contracts
Establishment and adherence to policies & procedures, compliance deadlines for each of the tasks as advised by the Operation Manager.
Effective management of the team

Key skills

Will have responsibility for the management of a wide range of issues, from strategic contracts management to input on day-to-day operations.
Will be highly familiar with the service structure, including responses to requests for assistance on Facilities Management issues from client staff and arrangements pertaining to all operating expenditures.

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