Recruitment Coordinator

Our client is seeking a highly organized, detail-oriented, and proactive Recruiting Coordinator to join their Recruiting Operations team. As a Recruiting Coordinator, you will play a vital role in ensuring a stellar candidate experience, directly contributing to the success of our hiring efforts in Bengaluru and beyond. This is an excellent opportunity for a motivated individual to gain valuable experience in a fast-paced and dynamic global recruiting environment.

Job Duties and Responsibilities:

• Manage and coordinate candidate interviews (phone, virtual, and in-person) across multiple time zones and calendars.
• Serve as a primary point of contact for candidates, ensuring a positive and professional experience throughout the recruitment process.
• Coordinate logistics for onsite interviews, including but not limited to interview room booking, visitor access, and ensuring a welcoming environment.
• Partner closely with recruiters, hiring managers, and interview panel members to ensure a seamless onsite experience.
• Identify opportunities for improving candidate experience, operational logistics and scheduling efficiency in our systems (Greenhouse, ServiceNow and GoodTime).
• Prepare offer letters and other recruitment-related documentation.
• Ensure data parity in hiring systems and audit job and offer details.
• Provide proactive support to the recruiting team to ensure efficiency and effectiveness.

Required Skills:

• 1-3 years of recruiting coordination experience in a fast-paced environment
• Heavy scheduling and calendaring (minimum 1 year)
• Ability to self-direct and work without immediate supervision
• Ability to handle confidential information and escalate issues when appropriate
• Ability to take ownership of projects and be proactive about suggestions to improve process
• Excellent verbal and written communication skills and familiarity with communication tools such as Slack
• Prior experience working with an ATS (preferably Greenhouse) and scheduling automation tools such as GoodTime
• Ability to interface with all levels of the organization and with external candidates
• Ability to drive projects with a sense of accountability and sound judgment
• A positive attitude and team-player mentality