Purchasing Executive

Job Title:

Company:

Department:

Reporting To:

Employment Type:

Job Summary:

Purchase Merchandiser

Key Responsibilities:

1. Supplier Sourcing & Relationship Management

• Identify and source new suppliers and product articles.
• Manage vendor onboarding and build long-term partnerships through effective communication and performance tracking.

1. Purchase Order Management

• Create and manage purchase orders with complete specifications and accuracy.
• Track purchase orders and ensure timely updates and follow-ups with suppliers.

1. Demand Planning & Market Trend Analysis

• Plan purchases based on current sales performance, stock movement, and seasonal trends.
• Ensure inventory is aligned with customer demand and market relevance.

1. Purchase Data Maintenance

• Maintain and regularly update purchase records and data logs.
• Periodically review purchase data to ensure accuracy and support data-driven decisions.

1. Cross-Department Coordination

• Work closely with the

  production team

  for timely material handover and garment completion.
• Coordinate with the

  warehouse

  for proper storage and stock organization.

1. Pre-Production Sample Approvals

• Manage the pre-production sample approval process, ensuring quality and design specifications are met before bulk production.

1. Dispatch & Logistics Coordination

• Track shipments, manage dispatch schedules, and follow up with vendors for timely delivery of goods and repeat orders.

1. Quality Control & Issue Resolution

• Oversee quality checks on all incoming purchases.
• Address and resolve any issues related to product quality or production.

1. Inventory & Stock Monitoring

• Analyze sales data and stock reports to manage fast/slow-moving items.
• Ensure optimal inventory levels are maintained to avoid overstock or shortages.

1. Purchase & Inventory Reporting

• Prepare and maintain reports for fabric and ready goods procurement.
• Generate stock and inventory status reports for internal review.

1. Labeling & Production Support

• Dispatch tags/labels to suppliers for labeling and production.
• Ensure labeling accuracy as per brand guidelines.

1. Model Shoot Coordination

• Follow up on model shoots to ensure proper execution and timely coordination with relevant teams.

Qualifications & Skills:

• Bachelor’s degree in Fashion Merchandising, Textile Design, Business Administration, or related field.
• 2–5 years of relevant experience in purchase merchandising or procurement (preferably in garments/fashion industry).
• Strong vendor negotiation and coordination skills.
• Proficient in MS Excel, Tally/ERP systems, and email communication.
• Good knowledge of fabric, trims, and garment production processes.
• Analytical, organized, and able to handle multi-tasking under tight deadlines.
• Excellent verbal and written communication skills.