Purchase / Procurement Executive

Procurement & Purchasing Identify, evaluate, and source reliable suppliers for raw materials, components, packaging, and services. Prepare purchase orders (POs) and follow up until delivery. Ensure purchases adhere to required specifications, quality, and timelines. Maintain updated records of purchased products, pricing agreements, and delivery schedules. Conduct regular market research to compare pricing, new products, and supply trends. 2️⃣ Vendor Management Develop and maintain strong vendor relationships. Evaluate vendor performance (quality, pricing, delivery). Negotiate terms regarding price, credit period, minimum order quantity, and shipment terms. Resolve supplier issues such as delays, shortages, or quality complaints. 3️⃣ Cost Control & Budget Management Identify cost-saving opportunities without compromising quality. Monitor price fluctuations and ensure competitive procurement. Track weekly/monthly procurement expenses vs. budget. 4️⃣ Inventory Coordination Coordinate with the warehouse, production, and store teams for material planning. Avoid stock outs or overstock situations by maintaining optimal inventory levels. Forecast requirements based on production schedules and historical consumption. 5️⃣ Documentation & Compliance Maintain accurate procurement documentation: PO, GRN, invoices, quotation sheets, contracts, and supplier files. Ensure compliance with company policies, GST norms, and audit requirements. Assist in vendor onboarding, KYC collection, and contract preparation. 6️⃣ Cross-Department Coordination Work closely with production, QC, accounts, logistics, and management for smooth operations. Track material delivery, coordinate QC checks, and update departments on material status. 7️⃣ Reporting Prepare daily/weekly/monthly procurement status reports. Report price changes, shortages, or risks to the management team. Maintain procurement dashboards (Excel / ERP / Google Sheets). 🔹 Required Skills & Qualifications Bachelor’s Degree in Business, Supply Chain, Commerce, or related field. 1–3 years of experience in procurement or supply chain (manufacturing preferred). Strong negotiation & communication skills. Good knowledge of vendor management and sourcing. Proficient in MS Excel, Google Sheets, and ERP systems. Understanding of inventory planning and material flow. Ability to multitask, prioritize, and meet deadlines. 🔹 Preferred Skills Experience in manufacturing, industrial hardware, bathroom accessories, or plastic molding industry. Knowledge of purchase norms, taxation, GST, and logistic process. Strong analytical and cost-saving mindset.