Purchase Officer

Brief of Job Profile:

The Purchase Manager will be responsible for overseeing the university’s procurement activities to ensure timely, efficient, and cost-effective acquisition of materials, services, and equipment. The role includes vendor management, purchase planning, budgeting, and ensuring compliance with institutional and statutory procurement guidelines.

Roles and Responsibilities:

• Planning, developing and managing all procurement and contractual aspects of projects related to BSDU procurement of diverse services and commodities (E.g: Information Technology, Electronic Equipment and instruments, machines, vehicles, foodstuffs, building maintenance materials, office supplies, construction, furniture) taking into account local economic and other conditions.
• Advising requisitioning Sections/ Faculties and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle. Dispatching purchase orders (POs) and sending to suppliers/ departments/ schools originating requests.
• Preparing/ overseeing preparation and distribution of the requests for quotations and managing/ quotations evaluation.
• Formulating strategies and designing innovative solutions to resolve issues/ conflicts for complex procurement projects.
• Establishing and maintaining work program and schedule for ongoing contracts (ensure all existing lease contracts are in place and renewed/ terminated as appropriate) and newly-planned ones are in compliance with the sanctioned budget (Section/ Faculty wise)
• Overseeing adherence to central purchase policy, recommending amendments and advising concerned parties on contractual rights and obligations.
• Monitoring contracts for purchase and delivery of supplies/ equipment/ services.
• Coordinating administrative matters such as procurement tools and files, inventory, auditing of procurement activities etc.
• Coordinating with the Finance Department and also supporting in the auditing.
• Conferring with accounting department to help make payments, process incoming invoices, and verify receipts of vendors.

Minimum Eligibility Criteria:

1.      Master's degree or Graduation in Materials Management.

2.      Minimum of 5-7 years of progressively responsible experience in related area.

3.      Strong Knowledge of Microsoft Office i.e. Word, Excel is a must.

4.      Excellent communication skills.

Key Competencies requirements:

1. Good inter-personal skills and can work professionally well with every person of the University across departments and hierarchies.

2. Honesty and Trustworthy.

3. Able to handle stress and time management skills.

4. Good knowledge of purchase, local market, cost analysis, cost cutting, verification of bills, preparation of purchase reports.

Email: hr@ruj-bsdu.in

Website: www.ruj-bsdu.in